Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, June 02, 2016

AGENDA
12:00 Noon and 7:00 p.m.

Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

10.    Roll Call

 20.    Approval or Correction of the Minutes of the May 19, 2016 Regular Meeting
 
30.    Oral Requests and Communications from the Audience

Comments will be limited to 3 minutes per individual or 5 minutes if representing a group or organization.  PLEASE SIGN IN.
 
40.    Consent Calendar
        
50.    Items Removed from Consent Calendar
 
60.    Ordinances and Resolutions
60.1     COUNCIL BILL 2016-64 A resolution affirming the Public Works Director’s administrative decision pertaining to abatement costs for a dangerous sidewalk located at 2209 Fairbanks Avenue.
 
60.2     COUNCIL BILL 2016-65 A resolution affirming the Public Works Director’s administrative decision pertaining to abatement costs for a dangerous sidewalk located at 1111 Dakota Avenue.
        
60.3     COUNCIL BILL 2016-66 A resolution remanding an appeal of the Public Works Director’s decision to designate a no parking zone on the east side of Layla Drive to the Public Works Director.
 
60.4     COUNCIL BILL 2016-67 An ordinance authorizing cash payments to Marley Dog, LLC; DRM Construction, LLC; and SIDRB, LLC for Street System Development Charge credits in the amount of $366,439.69 for right-of-way dedication and street construction on Stanford Avenue completed as a condition of approval of Eastgate Estates Planned Unit Development – Phases 2 & 3.
 
60.5     COUNCIL BILL 2016-68 A resolution adopting the sixth Supplemental Budget for the 2015‑17 biennium.
 
60.6     COUNCIL BILL 2016-69 A resolution authorizing the combining of two part-time positions into one full-time position to improve availability of services in Municipal Court.
 
60.7     COUNCIL BILL 2016-70 An ordinance awarding a contract in the amount of $146,456.90 to Yakima Construction for construction and rehabilitation of eight miles of trails at Prescott Park.
 
60.8     COUNCIL BILL 2016-63 - SECOND READING – VERSION 2 - An ordinance amending section 5.651, replacing sections 5.650 and 5.652, and repealing section 5.654 of the Medford Code pertaining to control of recreational and medical marijuana.
        
70.    Council Business
             
80.    City Manager and Other Staff Reports
         80.1     Public Works traffic app by Cory Crebbin
 
         80.2     Further reports from City Manager
 
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued:   
 
         90.2     Further Council committee reports
           
         90.3     Further remarks from Mayor and Councilmembers
 
100.  Adjournment to the Evening Session
 
 
EVENING SESSION
7:00 P.M.
 
There are no items for Council consideration.



MINUTES
The regular meeting of the Medford City Council was called to order at 12:05 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Daniel Bunn, Chris Corcoran*, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine, Michael Zarosinski
 
City Manager Pro Tem Bill Hoke; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
Councilmember Clay Bearnson was absent.
 
*Councilmember Chris Corcoran left as noted.
 
20.    Approval or Correction of the Minutes of the May 19, 2016 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
30.    Oral Requests and Communications from the Audience
30.1         Alan DeBoer, Heritage Association, stated the Historical Society has been revamped. Jackson County has agreed to put Rogue Valley Heritage Special District on the November ballot and requested Council’s support. Mayor Wheeler stated Council can bring forth a resolution for support of this.
 
 30.2         Brad Bennington, Southern Oregon Homebuilders Association, read a brief letter outlining concerns regarding the tiny house project. He stated this model of residence is unacceptable, and will have a negative effect on the neighborhood. He further noted the building code gets reviewed every three years and believed the project contradicts the current Building and Planning Codes for housing in this area.
 
Councilmember Gordon thanked him for coming forward and suggested he get together with the Planning Director.
 
30.3         Meghan DeAngelo, owner of Lotus Salon, spoke about the mentally ill and homeless people who have been harassing her employees.  She noted she is representing all downtown business owners to request Council’s assistance to find a solution. Ms. DeAngelo noted it’s not safe to be downtown, especially since mental health has relocated to the area.  
 
40.    Consent Calendar
         None.
        
50.    Items Removed from Consent Calendar
         None.
 
60.    Ordinances and Resolutions
60.1      COUNCIL BILL 2016-64 A resolution affirming the Public Works Director’s administrative decision pertaining to abatement costs for a dangerous sidewalk located at 2209 Fairbanks Avenue.
 
Motion:  Approve the resolution affirming the Public Works Director’s administrative decision pertaining to abatement costs for a dangerous sidewalk located at 2209 Fairbanks Avenue.
Moved by:  Dick Gordon                                             Seconded by:  Daniel Bunn
Roll call:  Councilmembers Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Resolution 2016-64 was duly adopted.
 
60.2      COUNCIL BILL 2016-65 A resolution affirming the Public Works Director’s administrative decision pertaining to abatement costs for a dangerous sidewalk located at 1111 Dakota Avenue.
        
Motion:  Approve the resolution affirming the Public Works Director’s administrative decision pertaining to abatement costs for a dangerous sidewalk located at 1111 Dakota Avenue.
Moved by:  Daniel Bunn                                             Seconded by:  Eli Matthews
Roll call:  Councilmembers Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Resolution 2016-65 was duly adopted.
 
60.3      COUNCIL BILL 2016-66 A resolution remanding an appeal of the Public Works Director’s decision to designate a no parking zone on the east side of Layla Drive to the Public Works Director.
 
Motion:  Approve the resolution remanding an appeal of the Public Works Director’s decision to designate a no parking zone on the east side of Layla Drive to the Public Works Director.
Moved by:  Daniel Bunn                                             Seconded by:  Dick Gordon
 
Councilmember Bunn clarified the remand will include working with Traffic Coordinating Committee.
 
Councilmember Gordon noted that although he was not present during the meeting 60.1, 60.2 and 60.3 were discussed, he listened to the meeting and felt comfortable voting.
 
Roll call:  Councilmembers Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Resolution 2016-66 was duly adopted.
 
60.4      COUNCIL BILL 2016-67 An ordinance authorizing cash payments to Marley Dog, LLC; DRM Construction, LLC; and SIDRB, LLC for Street System Development Charge credits in the amount of $366,439.69 for right-of-way dedication and street construction on Stanford Avenue completed as a condition of approval of Eastgate Estates Planned Unit Development – Phases 2 & 3.
 
Motion:  Approve the ordinance authorizing cash payments to Marley Dog, LLC; DRM Construction, LLC; and SIDRB, LLC for Street System Development Charge credits in the amount of $366,439.69 for right-of-way dedication and street construction on Stanford Avenue completed as a condition of approval of Eastgate Estates Planned Unit Development – Phases 2 & 3.
 
Moved by:  Daniel Bunn                                             Seconded by:  Dick Gordon
 
Councilmember Zarosinski questioned the SDC fees and driveways; Public Works Director Cory Crebbin explained that driveways on higher level streets have higher SDC fees. Councilmember Gordon questioned where exactly on Stanford this would impact; City Engineer Alex Georgevitch stated this section is south of Barnett, approximately halfway between Coal Mine and Barnett Road.
 
Roll call:  Councilmembers Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Ordinance 2016-67 was duly adopted.
 
60.5      COUNCIL BILL 2016-68 A resolution adopting the sixth Supplemental Budget for the 2015‑17 biennium.
 
Finance Director Alison Chan provided a staff report and noted we are recognizing unbudgeted revenue. Councilmember Zarosinski requested clarification on Project PR0092 in the park dedication fund; Ms. Chan explained it was an undesignated project for a future aquatics facility.  The funds should have been placed in a reserve fund and were being transferred now. 
 
Councilmember Stine questioned why proceeds from a land sale went toward Fire Station #3;  City Manager Pro Tem Hoke noted this land was acquired as a potential site for Fire Station #2, and it seemed logical to return the funds to the Fire Department.  However, if Council preferred, the funds could be deposited elsewhere. 
 
Councilmember Gordon questioned the capital outlay expense for the Police budget. Police Chief Randy Sparacino explained the funds were for vehicle replacement.
 
Motion:  Approve a resolution adopting the sixth Supplemental Budget for the 2015‑17 biennium, except deposit the funds of the land sale proceeds into the General Fund. 
Moved by:  Kevin Stine                                              Seconded by:  Dick Gordon
 
Councilmember Corcoran noted his disagreement, stating that General Fund money is spent on various projects and there is a need in the Fire Department.  Councilmember Gordon stated these funds would not make or break the fire station project. He is seeing if this would identify needs for various departments short term. Council continued to discuss whether to deposit the funds into the general fund. 
 
Amended motion:  Amend the motion to not recognize the revenue nor the allocation in the amount of $150,570.
Moved by:  Dick Gordon                                             Seconded by:  Daniel Bunn
Roll call:  Councilmembers Bunn, Corcoran, Gordon, Jackle, Matthews, Stine and Zarosinski voting yes.
Motion carried and so ordered.
 
Roll call on main motion:  Councilmembers Gordon and Stine voting yes; Councilmembers Bunn, Corcoran, Jackle, Matthews and Zarosinski voting no.
Motion failed.
 
Motion:  Approve resolution adopting the sixth Supplemental Budget for the 2015‑17 biennium.
Moved by:  Daniel Bunn                                             Seconded by: Mike Zarosinski
Roll call:  Councilmembers Bunn, Corcoran, Gordon, Jackle, Matthews, Stine and Zarosinski voting yes.
Motion carried and so ordered.
 
60.6      COUNCIL BILL 2016-69 A resolution authorizing the combining of two part-time positions into one full-time position to improve availability of services in Municipal Court.
 
Ms. Chan presented the staff report, noting the small financial expense of $15,000 annually as well as the reasons to support a full-time person.  She also explained it was anticipated the position would return to part-time.  Municipal Court Clerk Denise Bostwick explained the position’s duties would encompass more than the current duties of the two part-time positions.
 
Motion:  Approve the resolution authorizing the combining of two part-time positions into one full-time position to improve availability of services in Municipal Court.
Moved by:  Mike Zarosinski                                        Seconded by:  Eli Matthews
Roll call:  Councilmembers Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Resolution 2016-69 was duly adopted.
 
60.7      COUNCIL BILL 2016-70 An ordinance awarding a contract in the amount of $146,456.90 to Yakima Construction for construction and rehabilitation of eight miles of trails at Prescott Park.
 
Parks & Recreation Director Brian Sjothun invited everyone to the Parks Uncorked event tomorrow. Councilmember Zarosinski questioned the difference between the estimates for the two bidders; Mr. Sjothun noted the low bidder has vast experience in building these types of trails.
 
Motion:  Adopt the ordinance awarding a contract in the amount of $146,456.90 to Yakima Construction for construction and rehabilitation of eight miles of trails at Prescott Park.
Moved by:  Mike Zarosinski                                        Seconded by:  Chris Corcoran
Roll call:  Councilmembers Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Ordinance 2016-70 was duly adopted.
 
60.8      COUNCIL BILL 2016-63 - SECOND READING – VERSION 2 - An ordinance amending section 5.651, replacing sections 5.650 and 5.652, and repealing section 5.654 of the Medford Code pertaining to control of recreational and medical marijuana.
 
Deputy City Attorney Kevin McConnell spoke regarding the proposed marijuana ordinances and recommended considering Version 2 another day, as most complaints received have been regarding outdoor grows.  Mr. McConnell noted that previously Council passed Version 1, but Version 2 required a second reading.  Police Lieutenant Kevin Walruff stated his concerns with outdoor grows and agreed that most odor complaints have to do with outdoor grows.
 
Councilmember Stine preferred to table or vote against this.
        
Motion: Move to approve Version 2 of the ordinance prohibiting the production of recreational medical marijuana residential zones and refer the ordinance to the electorate at the Nov. 8, 2016 general election.   
Moved by:  Daniel Bunn                                             Seconded by:  Dick Gordon
 
Councilmember Bunn noted he told his constituents that he would do this and he won’t break his promise. Councilmember Corcoran stated he won’t tell people what to do in their homes. Councilmember Zarosinski stated he will abstain as he was not here at the last meeting.
 
Roll call:  Councilmembers Bunn, Gordon, Matthews voting yes; Councilmembers Corcoran, Jackle and Stine voting no; Councilmember Zarosinski abstained.
 
Mayor Wheeler stated that he is in agreement with Mr. Corcoran regarding what people do inside their homes, that based on what Lt. Walruff reported, there have not been complaints about indoor grows, and we are sticking true to our position on outdoor grows and will vote no. Version 1 will go to the ballot.
Ordinance # 2016-63 failed.
        
70.    Council Business
*Councilmember Corcoran left.
 
70.1      Councilmember Bunn stated he would like to make a motion pertaining to the Rogue Valley Heritage Special District. He questioned what would happen if other cities don’t opt in. City Attorney Cooper provided clarification that it would be the District that passes the vote. She was unsure if a city would get funding if they did not support the District.
 
Motion:  Approve the Jackson County order to direct staff to create a resolution to initiate the formation of the Rogue Valley Heritage Special District and consenting to the inclusion of city territories within the boundaries of the District.
Moved by: Daniel Bunn                                                                Seconded: Kevin Stine
Roll call:  Councilmembers Bunn, Stine, Gordon, Jackle, Matthews, and Zarosinski voting yes.
Motion was carried and so ordered.
 
70.2      Councilmember Gordon stated staff has need for direction pertaining to tiny houses. It was stated Public Works has issued a report of the Spencer Street property which will be forwarded to Council.
 
70.3      Councilmember Gordon stated July 11 is Chamber Forum and requested input on participation and subject matter. Councilmember Matthews noted June was the State of the County and July is the State of the City and would like a general overview of the City. He stated what has been done in the past. Other suggestions were the Urban Growth Boundary and the introduction of the new city manager. Mayor Wheeler would be happy to give the State of the City and whatever Council would desire. Councilmember Gordon noted he will direct staff to take care of the matters. Mr. Matthews noted he can pull information online as well.
             
80.   City Manager and Other Staff Reports
80.1      Public Works traffic app by Public Works Director Cory Crebbin
Mr. Crebbin provided information on the app, which will cost us nothing. If approaching a red traffic signal too fast your phone will make a sad sound. If you are slow enough it will make a happy sound. It will improve air quality as you won’t have to stop as much. Another benefit is your phone will beep five seconds before the light turns green. Councilmember Gordon asked if Mr. Crebbin is using it. Mr. Crebbin noted he does not have a smart phone or a BMW to use this information.
 
Mr. Crebbin provided information on Public Works Day at Hoover Elementary School. City Manager Pro Tem Hoke noted he attended that event and all had fun.
 
         80.2      Further reports from City Manager
                      None.
                    
90.   Propositions and Remarks from the Mayor and Councilmembers
         90.1      Proclamations issued:      None
 
         90.2      Further Council committee reports
a. RVCOG approved their revenue budget of $8.7 million.
 
b. Councilmember Matthews will report on Travel Medford at the next meeting. Changes to the Advisory Committee are Don Anway, Lindsay Rice with Dwight Laughlin as the new chair.
 
c.  Councilmember Gordon thanked everyone for filling in for him when he was off. He appreciated the well wishes received.
 
         90.3      Further remarks from Mayor and Councilmembers.
                     None.
 
100.   Adjournment to the Evening Session
Mayor Wheeler stated that there will be no evening session tonight.  There being no further business, this council meeting adjourned at 1:52 p.m.
 
The proceedings of this council meeting were recorded on tape and are filed in the City Manager’s office.  The complete agenda for this meeting is filed in the City Recorder’s office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder



 

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