Agenda & Minutes

When available, the full agenda packet may be viewed as a PDF file by clicking the "Attachments" button and selecting the file you want to view.

Agendas are posted until the meeting date takes place.  Minutes are posted once they have been approved.

Planning Commission (View All)

Planning Commission Agenda and Minutes

Minutes
Thursday, June 09, 2016

The regular meeting of the Planning Commission was called to order at 5:34 PM in the City Hall Council Chambers on the above date with the following members and staff in attendance:
 
Commissioners Present
Patrick Miranda, Chair
David McFadden, Vice Chair
David Culbertson
Tim D’Alessandro
Joe Foley
Bill Mansfield
Jared Pulver
 
Commissioners Absent
Mark McKechnie, Excused Absence
 
Staff Present
Jim Huber, Planning Director
Kelly Akin, Principal Planner
Eric Mitton, Senior Assistant City Attorney
Alex Georgevitch, City Engineer
Greg Kleinberg, Fire Marshal
Terri Rozzana, Recording Secretary
Tracy Carter, Planner II
Desmond McGeough, Planner III
 
10.          Roll Call
 
20.          Consent Calendar/Written Communications. 
20.1 ZC-16-035 Final Order for a request of a change of zone from SFR-00 (Single-Family Residential, one dwelling unit per existing lot) to SFR-10 (Single-Family Residential, 10 dwelling units per gross acre) on approximately 2.26 acres located along the north side of Maple Park Drive approximately 353 feet east of Ross Lane N. (372W23DD Tax lots 600 & 601) (Ron & Christine Horton, Applicants; Scott Sinner Consulting, Inc., Agent)
 
20.2 ZC-16-041 Final Order for a request of a change of zone from SFR-6 (Single-Family Residential-6 dwelling units per acre) to I-L (Light Industrial) on approximately 47.14 net acres located east of Corona Avenue, west of Whittle Avenue, and 195 feet south of Crater Lake Highway 62. (Jackson County, Applicant; Richard Stevens & Associates, Agent)
 
Motion: Adopt the consent calendar as submitted.
 
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Foley
 
Voice Vote: Motion passed, 7–0.
 
30.          Minutes
30.1.      The minutes for May 26, 2016, were approved as submitted.
 
40.          Oral and Written Requests and Communications. None.
 
Eric Mitton, Senior Assistant City Attorney, read the Quasi-Judicial Statement.
 
50.          Public Hearings – Old Business
50.1 LDP-16-015 Consideration of a request to create three lots on a 1.04 acre parcel located on the west side of the intersection of Cedar Links Drive and N Foothill Road, within the SFR-4 (Single-Family Residential – 4 dwelling units per gross acre) zoning district. (C. A. Galpin, Applicant; Jim Zundel, Agent)
 
Chair Miranda inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose. None were disclosed.
  
Chair Miranda inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Tracy Carter, Planner II, read the land division criteria and gave a staff report.
 
The public hearing was opened and there being no testimony the public hearing was closed.
 
Motion:  The Planning Commission adopts the findings as recommended by staff and directs staff to prepare a Final Order for approval of LDP-16-015 per the staff report dated June 2, 2016, including Exhibits A through L and allowing curb tight seven foot wide sidewalk.
 
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Culbertson
 
Voice Vote: Motion passed, 7-0.
 
50.2 PUD-16-037 Consideration of a revision to the approved Preliminary PUD Plan for Stewart Meadows Village, including the incorporation of additional property into the PUD boundary which will result in an overall PUD area of approximately 77 acres. The subject site is generally bounded by Stewart Avenue, South Pacific Highway, Garfield Avenue and Myers Lane and zoned SFR-6 (Single Family Residential, 6 dwelling units per gross acre), SFR-10 (Single Family Residential, 10 dwelling units per gross acre), C-C (Community Commercial), I-L (Light Industrial) and I-G (General Industrial) with the PD (Planned Unit Development) overlay. (KOGAP Enterprises, Inc., Applicant; Maize & Associates, Inc., Agent)
 
Chair Miranda inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose. None were disclosed.
 
Chair Miranda inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Desmond McGeough, Planner III, read the planned unit development criteria and gave a staff report.
Vice Chair McFadden stated that he likes the bigger sidewalks and park strip area along Stewart Avenue but they seem to go nowhere.  The drawings do not show them connecting to the promenade.  Does the City have the authority to encourage the sidewalk and pedestrian way to connect to the commercial and park area west of the highway and tie into the Oregon Department of Transportation intersection?  Mr. McGeough reported that he is not sure if the City could place that infrastructure requirement on the developer.
 
Vice Chair McFadden asked if the medical building could only go three stories or could it go higher?  Mr. McGeough replied that the applicant has requested the commercial design standards that are permitted for this development that includes height.
       
The public hearing was opened.
 
a. Jim Maize, Maize & Associates, Inc., P. O. Box 628, Medford, Oregon, 97501.  Mr. Maize reported that he is present tonight representing KOGAP Enterprises, Inc.  In the audience tonight are members of the team, Ed Istel, representing KOGAP Enterprises, Inc., Brent Hackwell, and David Thruston representing S & B James.  It is Mr. Maize’s opinion that this project will be unique.  It incorporates a mix of uses such as residential, commercial, retail and perhaps some industrial into a project that is served by transit.  The residential is incorporated into various offices and retail buildings.  There is a mix of residential uses such as townhouse styles and apartments.  It adjoins Stewart Meadows Golf Course.  The medical office building is primarily the thrust of this revision to the Planned Unit Development.  They have an application in that the Site Plan and Architectural Commission will be reviewing the medical office building. 
 
Mr. Maize addressed Vice Chair McFadden’s question and concerns on the sidewalks by stating that the sidewalk will extend down to Myers Lane.  It will connect and go to the intersection across the railroad tracks. The sidewalk at the entrance of the medical office building will connect to the promenade that will run along the building and the railroad and eventually to Garfield.  It will be a walking path added to the existing paths throughout the development primarily along both sides of Hanson Creek.
 
Mr. Maize mentioned that the reason for some of the changes on the uses is timing.  When the applicant instituted the medical office building on the existing traffic study, done in 2009, limited the project to 974 average daily trips.  The medical office building is a higher generator in trips so the applicant had to scale down some other parts to keep a net zero of trips.  It is a timing issue.  They did not have time to go back and redo the traffic study.  However, their plans are to begin work on another Planned Unit Development revision that will intensify the retail and office components of the development and bring in some new uses and probably densify the residential portion of the development.
 
West of the medical office building is a plaza with a lot of greenery that has been created.  Before any development had begun KOGAP Enterprises, Inc. created plans to redevelop, restore and beautify Hanson Creek.  It has been landscaped.
                     
Commissioner Pulver asked Alex Georgevitch, City Engineer, with the railroad right-of-way and Highway 99 is it feasible to construct a sidewalk between Stewart and Garfield?  Mr. Georgevitch reported that it is the Oregon Department of Transportation right-of-way.  Medford jurisdiction stops south of Stewart.  It is his opinion there may be some historic nature to the railroad tracks.  There may be enough room to put sidewalks without any impacts.  The Oregon Department of Transportation studied the corridor from Phoenix to north of Garfield.  There is no frontage there.
      
The public hearing was closed.
 
Motion: The Planning Commission adopts the findings as recommended by staff and directs staff to prepare a Final Order for approval of PUD-16-037 per the staff report dated June 2, 2016, including Exhibits A through G.  Additionally delegate authority to the Site Plan and Architectural Commission to consider and approve in the Planning Commission’s name the Revised Design Guidelines document for Stewart Meadows Village Planned Unit Development and all subsequent architectural and site plans submitted for the development.
 
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Foley
 
Voice Vote: Motion passed, 7-0.
 
60.  Reports
60.1            Site Plan and Architectural Commission.
Commissioner D’Alessandro reported that the Site Plan and Architectural Commission met on Friday, June 3, 2016, meeting.  They heard an application for the construction of a 3,750 square foot addition to an existing metal industrial building and associated exception request to eliminate public right-of-way dedications and standard street improvements.  This time was continued to the June 17, 2016 meeting.  They also heard an application for a 22,290 square foot, 108 dwelling unit multiple-family residential building and two exception requests for building height and setback relief.  The Commission approved the application.
                
60.2        Report of the Joint Transportation Subcommittee.
Commissioner Pulver reported that the Joint Transportation Subcommittee met about two weeks ago.  He and Commissioner D’Alessandro were able to attend.   
Chair Miranda asked for a volunteer for the Joint Transportation Subcommittee.  There were no volunteers.  This item was tabled.
 
60.3        Planning Department
Kelly Akin, Principal Planner, reported that staff received an appeal on the Planning Commission’s decision on 2 White Oak partition.  The appeal was on the denial of the exception.  It was filed by the applicant.  It will go to the City Council on Thursday, July 7, 2016.
  
The Planning Commission study session scheduled for Monday, June 13, 2016, has been cancelled. 
There is business scheduled for the Planning Commission on Thursday, June 23, 2016, and Thursday, July 14, 2016.
 
At the June 2, 2016, City Council meeting the Planning Department did not have any business for the City Council and there is no business scheduled for the meeting on Thursday, June 16, 2016.  The Urban Growth Boundary amendment is scheduled for City Council on Thursday, July 7, 2016.
 
Tonight was Tracy Carter’s last meeting.  He is moving to Corvallis where Mr. Harris also moved to.
 
70.          Messages and Papers from the Chair.  None.
 
80.          Remarks from the City Attorney.  None.
 
90.          Propositions and Remarks from the Commission.  None.
 
100.        Adjournment
The meeting was adjourned at 6:40 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
 
Submitted by:
 
Terri L. Rozzana                                                                
Recording Secretary
                                                                               
Patrick Miranda
Planning Commission Chair
 
Approved: June 23, 2016
 

© 2019 City Of Medford  •  Site Handcrafted in Ashland, Oregon by Project A

Quicklinks

Select Language

Share This Page

Back to Top