Agenda & Minutes

When available, the full agenda packet may be viewed as a PDF file by clicking the "Attachments" button and selecting the file you want to view.

Agendas are posted until the meeting date takes place.  Minutes are posted once they have been approved.

Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, June 16, 2016

 AGENDA                               
 June 16, 2016
12:00 Noon
​Medford City Hall, Council Chambers

411 West 8th Street, Medford, Oregon
 
 
10.    Roll Call
 
Employee Recognition
 
20.    Approval or Correction of the Minutes of the June 2, 2016 Regular Meeting
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 3 minutes per individual or 5 minutes if representing a group or organization.  PLEASE SIGN IN.
 
40.    Consent Calendar
40.1     COUNCIL BILL 2016-72  A resolution certifying that the City of Medford is eligible to receive state-shared revenues and elects to receive state-shared revenues for fiscal year 2016-17.
 
40.2     COUNCIL BILL 2016-73  An ordinance making the annual ad valorem property tax levy of the City of Medford for fiscal year 2016-17.
 
40.3     COUNCIL BILL 2016-74  An ordinance authorizing exemption from competitive bidding and awarding a contract in the amount of $151,776 to Tiburon, Inc. for continued technical support and future software enhancements.
 
50.    Items Removed from Consent Calendar
 
60.    Ordinances and Resolutions
60.1     COUNCIL BILL 2016-75  A resolution authorizing the Public Works Department to hire one additional full time employee for the position of Public Works Supervisor in the Operations Division to lead the subsurface maintenance section.
 
60.2     COUNCIL BILL 2016-76  A resolution authorizing the transfer of $111,000 from the Street Utility Fund Contingency Account to the Public Works Personal Services Account to fund the new Public Works Supervisor position.
 
60.3     COUNCIL BILL 2016-77  An ordinance awarding a contract in an amount not to exceed $100,000 to HVS Convention, Sports, & Entertainment to conduct a conference center feasibility study.
 
60.4     COUNCIL BILL 2016-78  An ordinance authorizing execution of an agreement between the City of Medford and the International Association of Fire Fighters Local 1431 concerning wages, benefits, and other working conditions from July 1, 2016, through June 30, 2017.
 
60.5     COUNCIL BILL 2016-79  An ordinance amending the Rules and Regulations for Executive, Supervisory, and Confidential-Professional employees pertaining to wages, hours, fringe benefits, and other working conditions effective July 1, 2016.
 
60.6     COUNCIL BILL 2016-80  An ordinance authorizing execution of a contract in an amount of $1,952,378.37 with Emergency Communications of Southern Oregon to provide police and fire dispatch services for fiscal year 2016-17.
        
60.7     COUNCIL BILL 2016-81  An ordinance providing for the compensation of the City Manager Pro Tem.
 
70.    Council Business
         70.1     Parks and Recreation Commission Appointment
              
80.    City Manager and Other Staff Reports
         80.1     Quarterly Travel Medford update by Eli Matthews
 
         80.2     Further reports from City Manager
 
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued: None
 
         90.2     Further Council committee reports
           
         90.3     Further remarks from Mayor and Councilmembers
 
100.  Adjournment to the Evening Session
 
 
EVENING SESSION
7:00 P.M.
 
There are no items for Council consideration.


MINUTES
12:00 Noon
​Medford City Hall, Council Chambers

411 West 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 12:00 noon in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Daniel Bunn, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine, Michael Zarosinski
 
City Manager Pro Tem Alison Chan; Deputy City Manager Bill Hoke; Deputy City Attorney Kevin McConnell; City Recorder Karen Spoonts
 
Councilmember Chris Corcoran was absent.
 
New employees from Technology Services and the Medford Police Department were introduced.  Employees from Municipal Court, Police and Technology Services were recognized for their years of service. 
 
20.    Approval or Correction of the Minutes of the June 2, 2016 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
30.    Oral Requests and Communications from the Audience
30.1     Bill Thorndike, as part of a task force for a potential convention center in the area, presented information on the three phases used to determine if a convention center would be successful in our area. 
 
Councilmember Gordon complimented the creator of the RFQ document. Councilmember Stine was thankful this company had an objective analysis. Councilmember Bearnson questioned if all phases were covered in the price given; Mr. Thorndike noted that it was.     
 
40.    Consent Calendar
40.1     COUNCIL BILL 2016-72  A resolution certifying that the City of Medford is eligible to receive state-shared revenues and elects to receive state-shared revenues for fiscal year 2016-17.
 
40.2     COUNCIL BILL 2016-73  An ordinance making the annual ad valorem property tax levy of the City of Medford for fiscal year 2016-17.
 
40.3     COUNCIL BILL 2016-74  An ordinance authorizing exemption from competitive bidding and awarding a contract in the amount of $151,776 to Tiburon, Inc. for continued technical support and future software enhancements.
 
Motion:   Adopt consent calendar.
Moved by: Daniel Bunn                                           Seconded by:  Kevin Stine
Roll call:  Councilmembers Bearnson, Bunn, Gordon, Jackle, Matthews, Stine and Zarosinski voting yes.
Motion carried and so ordered.  The following Council Bills were approved: 2016-72, 2016-73, 2016‑74.     
 
50.    Items Removed from Consent Calendar
         None.
60.    Ordinances and Resolutions
60.1     COUNCIL BILL 2016-75  A resolution authorizing the Public Works Department to hire one additional full time employee for the position of Public Works Supervisor in the Operations Division to lead the subsurface maintenance section.
 
Councilmember Zarosinski questioned why this position is requested now versus during the budget process. Deputy Public Works Director Alex Georgevitch provided information on the number of staff and the productivity issues. City Manager Pro Tem Alison Chan noted the next agenda item addressed the budget amount. Councilmember Stine questioned why an existing employee could not become a supervisor; Mr. Georgevitch noted the same amount of people was required to complete the pending work.
 
Motion:      Approve the resolution authorizing the Public Works Department to hire one additional full time employee for the position of Public Works Supervisor in the Operations Division to lead the subsurface maintenance section.
Moved by: Clay Bearnson                                       Seconded by:  Eli Matthews
Roll call:    Councilmembers Bearnson, Bunn, Gordon, Jackle, Matthews and Zarosinski voting yes; Councilmember Stine voting no.
Resolution 2016-75 was duly adopted.
 
60.2     COUNCIL BILL 2016-76  A resolution authorizing the transfer of $111,000 from the Street Utility Fund Contingency Account to the Public Works Personal Services Account to fund the new Public Works Supervisor position.
 
Motion:      Approve the resolution authorizing the transfer of $111,000 from the Street Utility Fund Contingency Account to the Public Works Personal Services Account to fund the new Public Works Supervisor position.
Moved by: Clay Bearnson                                       Seconded by:  Daniel Bunn
Roll call:    Councilmembers Bearnson, Bunn, Gordon, Jackle, Matthews and Zarosinski voting yes; Councilmember Stine voting no.
Resolution 2016-76 was duly adopted.
 
60.3     COUNCIL BILL 2016-77  An ordinance awarding a contract in an amount not to exceed $100,000 to HVS Convention, Sports, & Entertainment to conduct a conference center feasibility study.
 
Motion:      Adopt the ordinance awarding a contract in an amount not to exceed $100,000 to HVS Convention, Sports, & Entertainment to conduct a conference center feasibility study.
 
Councilmember Stine thanked those who worked on the committee.
 
Moved by: Kevin Stine                                             Seconded by:  Daniel Bunn
Roll call:    Councilmembers Bearnson, Bunn, Gordon, Jackle, Matthews, Stine and Zarosinski voting yes.
Ordinance 2016-77 was duly adopted.
 
60.4     COUNCIL BILL 2016-78  An ordinance authorizing execution of an agreement between the City of Medford and the International Association of Fire Fighters Local 1431 concerning wages, benefits, and other working conditions from July 1, 2016, through June 30, 2017.
 
Councilmember Gordon questioned based on comparable cities from the past negotiation, how do Medford’s wages and benefits compare with similar cities.  Human Resources Director Mike Snyder responded the City conducted a thorough study and this contract puts us in a competitive mode, approximately one-half percentage above the average. Councilmember Zarosinski questioned this plus step increases; Mr. Snyder explained those who are tapped out and those not. Councilmember Zarosinski further questioned if wage increases were automatic; Mr. Snyder noted it is based on performance.                          
 
Motion:   Adopt the ordinance authorizing execution of an agreement between the City of Medford and the International Association of Fire Fighters Local 1431 concerning wages, benefits, and other working conditions from July 1, 2016, through June 30, 2017.
Moved by: Kevin Stine                                             Seconded by:  Daniel Bunn
 
Councilmember Bunn appreciated those on both sides who worked on this.
 
Roll call:  Councilmembers Bearnson, Bunn, Gordon, Jackle, Matthews, Stine and Zarosinski voting yes.
Ordinance 2016-78 was duly adopted.
 
60.5     COUNCIL BILL 2016-79  An ordinance amending the Rules and Regulations for Executive, Supervisory, and Confidential-Professional employees pertaining to wages, hours, fringe benefits, and other working conditions effective July 1, 2016.
 
Motion:  Adopt the ordinance amending the Rules and Regulations for Executive, Supervisory, and Confidential-Professional employees pertaining to wages, hours, fringe benefits, and other working conditions effective July 1, 2016.
Moved by: Daniel Bunn                                           Seconded by:  Eli Matthews
Roll call:  Councilmembers Bunn, Gordon, Jackle, Matthews, and Zarosinski voting yes; Councilmembers Bearnson and Stine voting no.
Ordinance 2016-79 will be placed for a second reading.
 
60.6     COUNCIL BILL 2016-80  An ordinance authorizing execution of a contract in an amount of $1,952,378.37 with Emergency Communications of Southern Oregon to provide police and fire dispatch services for fiscal year 2016-17.
 
Motion:  Adopt the ordinance authorizing execution of a contract in an amount of $1,952,378.37 with Emergency Communications of Southern Oregon to provide police and fire dispatch services for fiscal year 2016-17.
Moved by: Clay Bearnson                                       Seconded by:  Kevin Stine
 
Councilmember Gordon noted he had requested further information and clarified that this constitutes an approximate 4% increase from the prior year, but falls within the approved biennial budget.
 
Roll call:  Councilmembers Bearnson, Bunn, Gordon, Jackle, Matthews, Stine and Zarosinski voting yes.
Ordinance 2016-80 was duly adopted.
        
60.7     COUNCIL BILL 2016-81 An ordinance providing for the compensation of the City Manager Pro Tem.
 
Councilmember Gordon requested clarification on deferred compensation and noted the amended copy does provide clarification; Mayor Wheeler noted this compensation aligns with the compensation provided to Deputy City Manager Bill Hoke during his service as City Manager Pro Tem.
 
 
Motion:      Adopt the ordinance providing for the compensation of the City Manager Pro Tem.
Moved by: Daniel Bunn                                           Seconded by:  Clay Bearnson
Roll call:    Councilmembers Bearnson, Bunn, Gordon, Jackle, Matthews, Stine and Zarosinski voting yes.
Ordinance 2016-81 was duly adopted.
 
70.    Council Business
         70.1     Parks and Recreation Commission Appointment
 
Motion:      Appoint Preston Jernigan as the youth member to the Parks and Recreation with a term beginning July 1, 2016 through June 30, 2017.
Moved by: Kevin Stine                                             Seconded by:  Dick Gordon
Roll call:    Councilmembers Bearnson, Bunn, Gordon, Jackle, Matthews, Stine and Zarosinski voting yes.
Motion carried and so ordered.
 
70.2     Councilmember Gordon requested staff prepare and distribute the Council Officer meeting notes as soon as possible as there are items of interest for Council.
 
70.3     Councilmember Bearnson noted the Arts Commission recently had a resignation and former Commissioner Simone Stewart was interested in serving.
 
Motion:      Appoint Simone Stewart to the Arts Commission with a term ending January 31, 2019.
Moved by: Clay Bearnson                                       Seconded by: Eli Matthews
Roll call:    Councilmembers Bearnson, Bunn, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
80.    City Manager and Other Staff Reports
80.1     Quarterly Travel Medford update by Eli Matthews
Councilmember Eli Matthews presented the quarterly Travel Medford report and noted that Country Crossing will be in our area next year.
 
Councilmember Bearnson questioned the phone service expense; Councilmember Matthews explained it included landlines plus $50 a month for cell phone reimbursements to eligible employees. Councilmember Bearnson also questioned the use of the Country Club; Councilmember Matthews responded that use is decided by Travel Medford staff.  Councilmember Matthews noted it costs $3,000 to sponsor a Chamber Forum which provides a business people the opportunity to present to the local business community. Councilmember Zarosinski questioned the budget for advertising; Councilmember Matthews noted the print expense was close to the previous budget, but the Chamber purchased television advertising, which was not budgeted, however budgeted items were modified to allow for additional advertising expense.  Councilmember Bunn questioned the expense allotted for USCCP; Councilmember Matthews noted it is included in the contract to set aside $10,000 specifically for promoting USCCP. Councilmember Bearnson questioned rent and operations; Councilmember Matthews noted that expense included rent, operational expenses including the shared cost of utilities, cleaning, parking permits for Travel Medford; etc.
 
Mayor Wheeler questioned when the travel center on I-5 will be opening; Councilmember Matthews was not sure of the exact date. Mayor Wheeler asked whether the American Junior Golf Association would return this year; Councilmember Matthews noted they are coming again.
 
          80.2     Further reports from City Manager
                     a. Foreclosure Process
Ms. Chan noted the status of the payments and explained the process will continue for approximately the next two months.
 
b. Medford National Hazards Mitigation Plan
Ms. Chan noted that Emergency Management Coordinator Larry Masterman would like a Councilmember to serve on the steering committee to create a hazards mitigation plan.  Eventually the plan will be brought to Council for approval, as required by FEMA. Councilmember Bearnson would be willing to serve, depending on the time.  
 
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued: National Home Ownership Month – June, 2016
 
         90.2     Further Council committee reports
Councilmember Bunn noted several dais monitor screens appeared to need repair or modification.
     
         90.3     Further remarks from Mayor and Councilmembers
Mayor Wheeler noted there will be an executive session tonight, the Medford Urban Renewal Board meeting at 6:00 p.m.; interviews for the Unified Appeal Board at 6:30 p.m.; and there would be no evening session. Councilmember Gordon noted he may not be there tonight; Councilmember Jackle will be available as Vice-President.
 
100.  Adjournment to the Evening Session
         There being no further business, this Council meeting adjourned at 1:11 p.m.
 
The proceedings of this council meeting were recorded on tape and are filed in the City Manager’s office.  The complete agenda for this meeting is filed in the City Recorder’s office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder

 

© 2017 City Of Medford  •  Site By Project A

Quicklinks

Select Language

Share This Page

Back to Top