Housing and Community Development Commission
Wednesday, June 8, 2016
5:30 p.m. – 7:00 p.m.
City Hall – Medford Room 330
Meeting called to order @ 5:35 p.m.
1. Roll Call
Present: Commissioners – Dawn Blanchette, Kristen Brooks, Marie Cabler, Chad McComas, and Shanon Pewtress. Staff – Angela Durant. Absent: Council Liaison – Clay Bearnson. Commissioners – Bill Boehning, Denise James, Jennifer Puryear and Daniel Smith.
2. Public Comments
3.Approval of Meeting Minutes
Minutes from June 8, 2016 were approved as submitted.
4. New Business
a) ACCESS’ Request for Support of June as Home Ownership Month.
Angela reported to the Commission ACCESS’ request for Mayor to adopt a proclamation designating June as the City of Medford Home Ownership Month. Request has been submitted to Mayor Wheeler.
: The Housing and Community Development Commission formally support a potential proclamation adopted by Mayor Wheeler proclaiming June as Home Ownership month in the City of Medford. Motion made by Shanon Pewtress; seconded by Dawn Blanchette. Motion passed.
5. Old Business
a) Hope Village Update.
Heather Everett, Executive Director of Rogue Retreat, made a presentation to the Commission regarding Hope Village. Mrs. Everett provided commissioners with the Conceptual Site Plan for the proposed location on Front and 3rd
Street. The original proposal was developed by the Hope Village Steering Committee, a consortium of the Jackson County Homeless Task Force, Rogue Retreat, St. Vincent de Paul, and others. Rogue Retreat is considered the sponsoring agency for Hope Village, which would offer housing that is safe, sanitary, gated, and supervised. Case management would also be provided to help residents break the cycle of poverty and homelessness. Residents would live in a group environment, sharing responsibility for maintaining the village and observing self-governing behavioral rules. Potential residents would be screened and interviewed by a panel of volunteers and homeless leaders prior to acceptance. The proposed property would house 14 tiny houses; each house accommodating up to two people. The village would be designed in a temporary/portable fashion in order to be removed upon the request of the City. (These details would be determined at a later date). The tiny houses would be 8’ x 10’ with a 4’ covered porch, less than 120 square feet, and have a small 8’ x 14’ footprint. Each structure is insulated, has a locking front door, an egress window and interior loft storage. There would be no electricity or plumbing, and no candle, smoking or other sources of ignition allowed. The overall environment would be organized much like Opportunity Village in Eugene. The Hope Village Steering Committee is working to address community fears surrounding the homeless.
Questions asked by commissioners included topics such as: 1) Fencing; 2) Leasing terms; 3) Existing infrastructure; 4) Occupancy standards; 5) Screening; 6) Site facilities; 7) Smoking; 8) Animals; 9) Children; 10) Potential residents with criminal backgrounds; 11) Rules; 12) On-site monitoring; 13) Number of units; 14) Other pilot programs; 15) On-site services; 16) Parking; 17) Temperature control and insulation; 18) Average stay; and 19) Time frame.
Heather Everett requested the Commission’s support of Hope Village.
: The Housing and Community Development Commission formally support and recommend to City Council the proposal presented by Rogue Retreat for implementation of Hope Village, as presented by Rogue Retreat to the Housing and Community Development Commission on June 8, 2016, for a 1-year term lease of City owned property located at Front and 3rd
Street. Motion made by Shanon Pewtress; seconded by Dawn Blanchette. Motion passed.
b) CDBG Application and Score Sheet Continued Discussion
Marie provided the commission with an update of the first study session to address potential amendments to the 2017 CDBG application and scoring process. Mrs. Cabler expressed the study session was a good starting point, but that a second session would most likely be needed. Other topics of discussion included the potential of an online application. The City’s priority needs identified through the consolidated planning process were also discussed.
6. Remarks from Council Liaison
7. Remarks from Commissioners
– Shanon Pewtress provided commissioners with Jackson County Residential Statistics handouts and provided an update on the real estate market including days on market, prices, and new construction.
– Marie Cabler contributed to discussion on real estate market.
8. Remarks from Staff
Angela provided the Commission with Council’s final determination with regard to the 2016 Action Plan, which was approved on May 5, 2016. Angela also updated commissioners on a Fair Housing Survey distributed at Project Community Connect by Center for NonProfit Legal Services. Lastly, commissioners were notified of a Council study session to be held on June 23rd
at noon in Medford Room 330. Staff will provide Council with an update on the City’s Demolition Project during this study session. Other agenda items include discussion on Tiny Houses and a potential receivership program.
Meeting adjourned at 7:00 p.m.