Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, August 04, 2016

                                
 August 4, 2016
AGENDA
12:00 Noon and 7:00 p.m.

Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon
 
10.    Roll Call
 
20.    Approval or Correction of the Minutes of the July 21, 2016 Regular Meeting and July 22, 2016 Special Meeting
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 3 minutes per individual or 5 minutes if representing a group or organization.  PLEASE SIGN IN.
 
         30.1     Medford Parks and Recreation Foundation Scholarship Presentation
 
40.    Consent Calendar
         40.1     COUNCIL BILL 2016-88  An ordinance authorizing cash payments to Crystal Springs Development Group-Joint Venture and Mahar Homes, Inc. for Street System Development Charge credits in the amount of $159,109.69 for right-of-way dedication and street construction on Lone Oak Drive completed as a condition of approval of Summerfield at South East Park Phase 15.
 
         40.2     COUNCIL BILL 2016-89 An ordinance authorizing cash payments to Suncrest Homes, LLC for Street System Development Charge credits in the amount of $123,835.04 for right-of-way dedication and street construction on Diamond Street completed as a condition of approval of Warren Park Subdivision Phase 1 & 2.
 
         40.3     COUNCIL BILL 2016-90 An ordinance authorizing the purchase of a street sweeper in the amount of $272,172.09 from Elgin Sweeper Company through the National Joint Powers Purchasing Alliance.
 
50.    Items Removed from Consent Calendar
 
60.    Ordinances and Resolutions
         60.1     COUNCIL BILL 2016-84 – SECOND READING. An ordinance authorizing execution of an Amendment to the Disposition and Development Agreement (DDA) between the City of Medford and Sky Park, LLC. 
 
         60.2     COUNCIL BILL 2016-91 An ordinance awarding a contract in an amount of $241,399.00 to Ledford Construction Company to construct an additional parking lot at the Medford Service Center.
 
         60.3     COUNCIL BILL 2016-92 A resolution approving referral to the electors of the City of Medford the question of banning the outdoor production of marijuana at dwellings and vacant land within residential areas.
 
70.    Council Business
         70.1     Vote to override veto of Ordinance #2016-87
80.    City Manager and Other Staff Reports
         80.1     Quarterly Financial Report by Alison Chan
 
         80.2     Loss Prevention Report by Alison Chan and Denise Bostwick
 
         80.3     3rd and Front Street Property
 
         80.4     Further reports from City Manager
 
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued:    None
 
         90.2     Further Council committee reports
           
         90.3     Further remarks from Mayor and Councilmembers
 
100.  Adjournment to the Evening Session
 
EVENING SESSION
7:00 P.M.
Roll Call
 
110.  Oral Requests and Communications from the Audience
Comments will be limited to 3 minutes per individual or 5 minutes if representing a group or organization.  PLEASE SIGN IN.
 
120.  Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 3 minutes per individual or 5 minutes if representing a group or organization. PLEASE SIGN IN.
 
120.1 Public hearing to consider an appeal of the Public Works Director’s decision regarding parking restrictions on Layla Drive.
 
130.  Ordinances and Resolutions
        
140.  Council Business
 
150.  Further Reports from the City Manager and Staff
 
160.  Propositions and Remarks from the Mayor and Councilmembers
         160.1   Further Council committee reports
 
         160.2   Further remarks from Mayor and Councilmembers
 
170.  Adjournment

MINUTES
12:00 Noon and 7:00 p.m.

Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon
The regular meeting of the Medford City Council was called to order at 12:00 noon in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Daniel Bunn, Chris Corcoran, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine, Michael Zarosinski
 
City Manager Pro Tem Alison Chan; Deputy City Manager Bill Hoke; Deputy City Attorney Kevin McConnell; City Recorder Karen Spoonts
 
20.    Approval or Correction of the Minutes of the July 21, 2016 Regular Meeting and July 22, 2016 Special Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
30.    Oral Requests and Communications from the Audience
         30.1        Medford Parks and Recreation Foundation Scholarship Presentation
Joe Brett of the Medford Parks and Recreation Foundation stated the Foundation will contribute $20,105 to the City of Medford for youth program scholarships. Since 2006, the Foundation has contributed $164,575 toward program scholarships, serving more than 3,500 youth and their families. A check was presented to Mayor Wheeler and Council. Mayor Wheeler noted the ASA is in town at the Sports Park.
 
         30.2        Rich Hansen, 1061 Kristen Drive, stated that Rogue Retreat is ready to move forward with Hope Village at 3rd and Front Street. He urged the Council not to sell the property.
 
         30.3        Sharie Beale, 10 S. Groveland, spoke in favor of Hope Village noting that each person living in the village will have a caseworker.
 
         30.4        Heather Everett, Administrative Director at Rogue Retreat, provided a report on homeless services in our area.  She explained the cost exceeds three million dollars, without any hospital costs. Ms. Everett also expressed support of Hope Village at 3rd and Front Street.
 
          Councilmember Matthews questioned how the neighbors surrounding this property feel about this; Ms. Everett noted a meeting was held to discuss concerns.
 
         30.5        Harry Foster, 3921 Crystal Springs Drive, stated that he moved to this area three years ago. He has never seen a City Council as dysfunctional as this Council.  He noted our Council has more regulations for yard sales than most entities had for major topics.
 
            Councilmember Stine questioned if his issue was with yard sales; Mr. Foster responded he was concerned with the City Manager hiring process, the funds wasted on the search, too many fights within the Council and the Council not governing the city. Councilmember Corcoran questioned an article Mr. Foster referenced; Mr. Foster explained that it was an article about the 3rd and Front Street property for the homeless.  Mr. Foster also recommended that Council have a plan for the downtown area.

         30.6        Jack Schmidt, of Precision Electric at 425 N. Front Street, provided a history of his business trying to buy the property on 3rd and Front Street. They would like to trade the property on 3rd and Front Street in exchange for the repair of the downtown sidewalk issues and the trees. He provided information on the grates surrounding the trees.
 
         30.7        David Beale, 10 S. Groveland, requested authorization of the Hope Village project at 3rd and Front Street. He noted this is the only project that is currently available. He noted the property could be sold to Precision Electric should the project fail.
 
         Councilmember Bearnson questioned why Mr. Schmidt did not come to Council years ago to express interest in the property at 3rd and Front Street; Mr. Schmidt responded he was unaware of the appropriate process at that time.
 
         30.8        Robert Pool, a bed and breakfast owner, stated that he is not against Hope Village, but would like it elsewhere.
 
         30.9        Kristen Brooks, 260 Beatty Street, noted she is on the Housing Commission.  She stated the Housing Commission recommends the City lease the property to Hope Village for $1.00 for one year.  Ms. Brooks noted the proximity of the property to services and believed the project would show that we are reinvesting in our community.          
 
40.    Consent Calendar
         40.1     COUNCIL BILL 2016-88  An ordinance authorizing cash payments to Crystal Springs Development Group-Joint Venture and Mahar Homes, Inc. for Street System Development Charge credits in the amount of $159,109.69 for right-of-way dedication and street construction on Lone Oak Drive completed as a condition of approval of Summerfield at South East Park Phase 15.
 
         40.2     COUNCIL BILL 2016-89 An ordinance authorizing cash payments to Suncrest Homes, LLC for Street System Development Charge credits in the amount of $123,835.04 for right-of-way dedication and street construction on Diamond Street completed as a condition of approval of Warren Park Subdivision Phase 1 & 2.
 
         40.3     COUNCIL BILL 2016-90 An ordinance authorizing the purchase of a street sweeper in the amount of $272,172.09 from Elgin Sweeper Company through the National Joint Powers Purchasing Alliance.
 
Motion:      Adopt the Consent Calendar.
Moved by: Kevin Stine                                                      Seconded by:  Daniel Bunn
Roll call:    Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Ordinances 2016-88, 2016-89, and 2016-90 were duly adopted.
 
50.    Items Removed from Consent Calendar
         None.
 
 
60.    Ordinances and Resolutions
         60.1     COUNCIL BILL 2016-84 – SECOND READING. An ordinance authorizing execution of an Amendment to the Disposition and Development Agreement (DDA) between the City of Medford and Sky Park, LLC. 
 
Motion:      Adopt the ordinance authorizing execution of an Amendment to the Disposition and Development Agreement (DDA) between the City of Medford and Sky Park, LLC. 
Moved by: Kevin Stine                                                      Seconded by:  Daniel Bunn
 
Councilmember  Zarosinski noted he is not in favor of this ordinance. Councilmember Gordon stated his notes indicate there is not enough time to send this back to the developer, SPAC, and Council. Councilmember Stine questioned Councilmember Zarosinski’s comments; Councilmember Zarosinski clarified this is an interesting project, but it should go back to SPAC for review. Councilmember Bunn agreed with Councilmember Zarosinski and thought we should give SPAC more time. Mayor Wheeler questioned whether Council wanted an amendment. Councilmember Bunn clarified that if the motion failed, the DDA will not be extended. If the applicant wishes to continue the project, they would need to begin the land use process again; Deputy City Attorney Kevin McConnell agreed that would be his understanding.
 
Roll call:    Councilmembers Bearnson, Corcoran and Matthews voting yes; Councilmember Bunn, Gordon, Stine and Zarosinski voting no; Councilmember Jackle abstaining.
Motion failed.
 
Mayor Wheeler noted the developer could reapply and begin the process again.
 
         60.2     COUNCIL BILL 2016-91 An ordinance awarding a contract in an amount of $241,399.00 to Ledford Construction Company to construct an additional parking lot at the Medford Service Center.
 
Motion:      Adopt the ordinance awarding a contract in an amount of $241,399.00 to Ledford Construction Company to construct an additional parking lot at the Medford Service Center.
Moved by: Kevin Stine                                                      Seconded by: Daniel Bunn
 
Councilmember Corcoran questioned whether the City would go back to the design, bid, build process; Public Works Director Cory Crebbin explained the City typically uses the low bid for street projects. City Manager Pro Tem Alison Chan noted it is not a change in policy; each project is looked at separately.
 
Roll callCouncilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Ordinance 2016-91 was duly adopted.
 
         60.3     COUNCIL BILL 2016-92 A resolution approving referral to the electors of the City of Medford the question of banning the outdoor production of marijuana at dwellings and vacant land within residential areas.
 
Councilmember Bunn questioned if we could add the word “outdoor” to the caption; Mr. McConnell responded that he could make that revision.  Councilmember Gordon noted his concern regarding the term “residential areas” versus “residential zones”. The term “residential areas” leaves subjectivity and would be better to use the term “residential zones”. Mr. McConnell clarified the ordinance that Council passed referred to areas. However, if the ballot passes, Council could revise the Code after the election from “areas” to “zones”. Councilmember Stine questioned the intention of the wording and this would restrict grows inside the city limits; Mr. McConnell responded that was not his understanding as our land development code outlined grows in commercial areas as well as for those with production or wholesaler licenses.  Councilmember Stine questioned the word “production” and the Council had referenced “growers” and “producers”; Mr. McConnell noted the definition is based upon the state’s definition. Councilmember Jackle agreed with Councilmember Gordon to tighten up the definition of a “residential area” to include within residential zones. Councilmember Zarosinski questioned whether production is limited to indoor only in commercial areas; Mr. McConnell believed that was correct. 
 
MotionApprove the resolution approving referral to the electors of the City of Medford the question of banning the outdoor production of marijuana at dwellings and vacant land within residential areas and the accompanying exhibits and direct the City Recorder to act on behalf of the City and to take such further action as is necessary to carry out the intent and purposes set forth herein, in compliance with the applicable provisions of law.
Moved byDaniel Bunn                                                    Seconded by:  Dick Gordon
 
Councilmember Bearnson stated a potential conflict to interest and would abstain from this vote.
 
Roll callCouncilmembers Bunn, Corcoran, Gordon, Jackle, Matthews and Zarosinski voting yes; Councilmember Stine voting no; Councilmember Bearnson abstaining.
Resolution 2016-92 was duly adopted.
 
70.    Council Business
         70.1     Vote to override veto of Ordinance 2016-87
                     Councilmember Gordon noted there was a current issue of a veto of Ordinance 2016-87.
 
Motion:      Override the veto of Ordinance 2016-87.
Moved by: Chris Corcoran                                                Seconded by:  Tim Jackle
 
Councilmember Corcoran sympathized with those who think Council did not do its job.  He spoke regarding various negative accusations made against Council. Councilmember Jackle noted qualification is based on subjectivity and supported Rob Patridge. Councilmember Zarosinski believed everyone had made up their minds, but thought we found a person that could run the City. Councilmember Stine noted Council came to their conclusions in different ways and stated there is no winner in this situation, as the City remains without a city manager. Councilmember Bearnson noted he recently had a conversation with Rob Patridge and holds him in high esteem, but cannot support this motion.
 
Roll call:    Councilmembers Corcoran, Gordon, Jackle, Matthews and Zarosinski voting yes; Councilmembers Bearnson, Bunn and Stine voting no.
Motion carried and veto stands.
 
Mayor Wheeler noted the first step will be to authorize the continuation of Waters and Company as our executive search firm. Councilmember Corcoran questioned whether Council should continue with Chuck Rohre of Waters and Company or move forward with another individual or company. Mayor Wheeler noted the search is conducted in the same manner. 
 
MotionContinue our agreement with Waters and Company.
Moved by: Clay Bearnson                                                 Seconded by:  Michael Zarosinski
 
Councilmember Stine questioned what the motion meant; Mayor Wheeler clarified this would start the search process again. Councilmember Stine questioned if there would be timelines; Mayor Wheeler responded that the details would be discussed with Waters and Company. Councilmember Corcoran noted the brochure could be cleaned up to incorporate additional details and qualifications.
 
Roll call: Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
Mayor Wheeler noted there have been comments about the number of executive sessions, but Council did need to protect those who are running for the position. Councilmember Gordon asked about the third candidate, Mr. Amundson, and whether or not enough Councilmembers would approve his appointment. Mayor Wheeler noted that we could reach out to him to verify whether he is interested in serving for the position. Councilmember Jackle requested a study session before answering; Councilmember Matthews agreed with Councilmember Jackle. Ms. Chan questioned whether Council would like to clear a date for the meeting; Councilmember Corcoran suggested Monday evening. Councilmember Bearnson suggested offering the position to Mr. Amundson. Councilmember Gordon suggested staff contact Mr. Amundson and have an answer for tonight’s meeting.
 
         70.2        Mel Winkelman
                        Councilmember Gordon noted that former Councilmember, Mel Winkelman, had passed away and past procedure was to purchase a stone on the memorial wall at Donahue Frohnmayer Park.
 
Motion: Authorize the purchase of a memorial stone at the Donahue Frohnmayer memorial wall.
Moved by: Chris Corcoran                                                Seconded by: Daniel Bunn
 
Councilmember Gordon stated someone would need to call the family for the type of stone and inscription; Councilmember Corcoran agreed to do that.
 
Roll call: Councilmembers Bearnson, Bunn, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
80.    City Manager and Other Staff Reports
         80.1     Quarterly Financial Report by Alison Chan
Ms. Chan provided information on the fourth quarter of the biennium and stated revenues and expenditures have come in as anticipated. She requested Council call or email should they have any questions.
 
Councilmember Bunn questioned the PERS numbers; Ms. Chan noted there is a lot of information on the PERS rates, but the final rate will not be known until September. However, the average is a 3% increase.  Councilmember Gordon noted the property taxes were short and questioned if that was considered in the budget; Ms. Chan noted we are very close to the projected figures and believed we will achieve our required budget numbers. We will pick up the other percentage in the second year. Ms. Chan explained that during the past five years our projections have come within several hundred thousand dollars.
 
         80.2     Loss Prevention Report by Alison Chan and Denise Bostwick
Ms. Chan and Municipal Court Clerk Denise Bostwick spoke on the success of the Theft Recovery Program, a correction program for first-time theft offenders.  The City has made the program self-funding and was able to provide $5,000 to the Loss Prevention Association to use for training, cameras and other tools to prevent theft. 
 
         80.3     3rd and Front Street Property
Ms. Chan asked Council for direction on three options for the property at 3rd and Front Street: to sell; lease; or seek an alternate property for the Tiny Houses project.
 
Motion: Lease the property at 3rd and Front Street to Rogue Retreat for $1 a month, for one year.
Moved byDick Gordon                                                   Seconded by: Clay Bearnson
 
Councilmember Matthews noted we do not have the support from the neighboring property owners. He supports the project, just not in this location.  Councilmember Zarosinski appreciated Rogue Retreat and St. Vincent for their dedication to this project, but has concerns with this particular property. Councilmember Bearnson would support this motion; he believed Option #1 lacks compassion. Councilmember Bearnson stated the Housing Commission recommended this project; and noted we have one of the highest veteran populations in the state. Councilmember Bearnson stated Council has been dragging our heels and have had three study sessions on this project. We need to put the needs of people before the needs of money.
 
Councilmember Corcoran will recuse himself due to a potential conflict of interest.
 
Mayor Wheeler stated the property was purchased in 1919; he suggested donating the sale proceeds to Hope Village to purchase another location. Councilmember Gordon did not think there was a location that would not impact the surrounding area. Councilmember Bunn noted our role is different as a governmental authority versus a landlord. Based on the Mayor’s comments, he would like to look at this legally. Acting as a landlord politically is not a role he is comfortable with. Councilmember Stine stated giving Rogue Retreat the land would eliminate the City serving as a landlord.
 
Roll call: Councilmembers Bearnson, Gordon and Stine voting yes; Councilmembers Bunn, Matthews and Zarosinski voting no; Councilmembers Corcoran and Jackle abstaining; Mayor Wheeler voting no to break the tie vote.
Motion failed.
 
Mayor Wheeler explained that there are other options and recommended placing this topic on the August 18, 2016 agenda to continue the discussion and perhaps discuss donating money from the City.
 
         80.4     Further reports from City Manager
Ms. Chan noted HVS, the company conducting the conference center feasibility study, will be in town August 8-10, 2016. She asked if Council was interested in meeting with the company. Councilmember Bunn noted his interest. Councilmember Matthews has a meeting scheduled with them through Travel Medford. Mayor Wheeler and Councilmember Stine would like to attend a meeting; Councilmember Zarosinski will be out of town. 
 
*Councilmember Corcoran left the dais.
 
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued:    None
 
         90.2     Further Council committee reports
           
         90.3     Further remarks from Mayor and Councilmembers
                     a.   Mayor Wheeler spoke regarding the comments about the Council being dysfunctional; he noted he spoke last week to his rotary club and commented on the accomplishments of the Council, including the Urban Growth Boundary expansion, the marijuana issue and the capital improvement projects which are online and on budget.  He thanked the City Council for their work over the past year.
 
100.  Adjournment to the Evening Session
         Council adjourned to the evening session at 1:52 p.m.
 
 
EVENING SESSION
7:00 P.M.
 
The regular evening session of the Medford City Council was called to order at 7:00 p.m. in Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Chris Corcoran, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine, Michael Zarosinski
 
City Manager Pro Tem Alison Chan; Deputy City Manager Bill Hoke; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
Councilmember Daniel Bunn was absent.
 
110.  Oral Requests and Communications from the Audience
         110.1 Don Steiner, 833 Keith Avenue, stated he owns a duplex where one of the tenants has a home business. He thought the landlord should not pay for the cost of the business utility fee and the city should collect their fees as part of the business license.
 
          Councilmember Corcoran thanked him for coming forward and questioned if the cost could be passed to the renter; Mr. Steiner thought it could, but the expense should be added to the business license fee and eliminate the landlord’s involvement.
 
120.  Public Hearings
         120.1   Public hearing to consider an appeal of the Public Works Director’s decision regarding parking restrictions on Layla Drive.
 
Public Works Director Cory Crebbin provided the staff report noting three scenarios provided by the Traffic Coordinating Committee for the parking on Layla Drive; staff recommended denial of the appeal. If Council decides to amend, Public Works recommended the no parking areas on Layla and Cox be retained. He reserved time for rebuttal.
 
Councilmember Zarosinski questioned what was being proposed by staff; Mr. Crebbin noted the three alternatives and clarified these streets were created before our current street standards.  The Fire Department’s recommendation alternated the parking along each side of the street.
 
Public hearing opened.
 
Juan Vega, 1906 Layla Drive, stated he is appealing the parking restriction on the south end of Applegate Lane. He has lived at his address for 17 years and is one of the original homeowners. There rarely is an issue regarding parking. There is also a no parking zone in front of the mailboxes across the street.
 
Councilmember Corcoran questioned the location of his home; Mr. Vega provided the information and noted he moves his car to the side of the road when he plays basketball with his son. Mr. Vega would like the original no parking zone and noted that would be Option #2.
 
Violeta Vega, 1906 Layla Drive, noted if no parking was allowed many people would speed through the area. Their neighbor parks on the park strip which is usually gravel or grass. That’s his way of not inhibiting the road and thinks that is what he wants everyone else to do. She noted there would be no place for their daughter to park her car, or allow their son to get the lawnmower out of the garage or play ball; she recommended Option #2. Ms. Vega wanted to know Council’s thoughts of a person parking in the park strip; Councilmember Corcoran stated that was something that they have not heard of before.  Councilmember Gordon suggested they file a complaint with Code Enforcement. Councilmember Jackle discussed the parking on the park strip.
 
Peggy Penland, Chair of the Traffic Coordinating Committee, provided information on the original concerns presented to the committee by neighbors. She noted they recommended alternative two, but consulted with Medford Fire which created Option #3. The Traffic Coordinating Committee tried to please everyone, but there is a lot of passion between neighbors. She just drove through the area today and cars were parked illegally. Ms. Penland thought the straight portion of the road was less of a concern. Councilmember Zarosinski questioned what the committee thought about the Fire Department’s suggestion. She noted there was much discussion about it and the committee tried to give something for everyone.
 
Mr. Crebbin clarified this is an administrative appeal from the Public Works Department and explained the three parking options.
 
Public hearing closed.
 
Motion:      Deny the appeal of the Public Works Director’s decision regarding parking restrictions on Layla Drive.
Moved by: Kevin Stine                                                      Seconded by:  Michael Zarosinski
 
Councilmember Stine noted he would have a hard time going against the Fire Department’s recommendation. Councilmember Zarosinski noted residents could park on the opposite side of the street to allow emergency access.
 
Roll call:    Councilmembers Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes; Councilmember Bearnson voting no.
Motion carried and so ordered.
 
130.  Ordinances and Resolutions
         None.
        
140.  Council Business
         a.       Councilmember Bearnson stated that as a result from the Washington, DC trip, he met with Partner, Federal Affairs Joel Rubin from CFM Strategic Communications Inc. and Building Department Director Sam Barnum pertaining to a revolving loan for buildings needing a seismic retrofit in the downtown area. SOREDI has a program in place and owners might be able to expedite the process through them. Deputy City Manager Bill Hoke noted SOREDI does have a program, but the interest rate is higher than the open market. Councilmember Corcoran noted these are Department of Agriculture funds with many conditions and are not generally for capital construction costs. Councilmember Bearnson was hoping staff could collect data on downtown businesses to enable the City’s future eligibility. Councilmember Gordon questioned how much money was available and the cost of staff collecting the information. Councilmember Bearnson was not sure, but the seismic retrofit is a crucial element of the downtown revitalization. City Manager Pro Tem Alison Chan noted it appeared to be flexible funding, similar to first time homebuilder grants. After the grant is initially obtained, it would not be as time consuming. Councilmember Gordon questioned if there was funding to reimburse the staff time spent; Ms. Chan was unsure. Councilmember Bearnson stated that CDBG grants do reimburse the cost of staff time. Councilmember Zarosinski stated that we might allocate time for the game plan.  Councilmember Bearnson noted Mr. Rubin would get together with SOREDI and we could hold off until we hear back.
 
Motion:      Direct staff and Council liaison to meet with SOREDI to discuss the ability to use their revolving loan program and develop a work plan for the City of Medford to apply for an Economic Development Administration grant for seismic retrofitting of downtown buildings. 
Moved by: Michael Zarosinski                                          Seconded by:  Clay Bearnson
Roll call:    Councilmembers Bearnson, Corcoran, Gordon, Jackle, Matthews, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
         b.       Deputy City Attorney Kevin McConnell provided a proposed revision to Ordinance 2016‑86 pertaining to social gaming. Legal would like to remove the term “social gaming permits” as the City does not have those permits. Council agreed to the revision.
 
         c.       Planning Director Jim Huber will be retiring at the end of the month, but will stay on through the end of September. Assistant Planning Director Bianca Petrou recently retired, so the Planning Department Director and Assistant Director will both be gone. Councilmember Stine questioned how the positions will be filled; Ms. Chan noted she will start the process for hiring a planning director and will wait until that person is hired before hiring the assistant director.
 
         d.       Mayor Wheeler noted the Monday evening study session will be held at 6:00 p.m.
 
         e.       Councilmember Gordon noted Council needed to come together, not speak badly about other Councilmembers and be more respectful of each other.
 
150.  Further Reports from the City Manager and Staff
         None.
 
160.  Propositions and Remarks from the Mayor and Councilmembers
         160.1   Further Council committee reports: None.
 
         160.2   Further remarks from Mayor and Councilmembers
                     a.     Councilmember Corcoran stated he did talk to Mrs. Winkelman.  She was extremely touched by the idea of the memorial stone.
 
170.  Adjournment
         There being no further business, this Council meeting adjourned at 8:07 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 
 

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