Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Minutes
Thursday, August 11, 2016

The regular meeting of the Planning Commission was called to order at 5:33 PM in the City Hall Council Chambers on the above date with the following members and staff in attendance:
 
Commissioners Present
Patrick Miranda, Chair
David McFadden, Vice Chair
David Culbertson
Joe Foley
Bill Mansfield
Jared Pulver
 
Commissioners Absent
Tim D’Alessandro, Excused Absence
Mark McKechnie, Excused Absence
 
Staff Present
Jim Huber, Planning Director
Kelly Akin, Principal Planner
Kevin McConnell, Deputy City Attorney
Alex Georgevitch, City Engineer
Terri Rozzana, Recording Secretary
Desmond McGeough, Planner III
 
10.          Roll Call
 
20.          Consent Calendar/Written Communications. 
20.1 PUD-16-065 Final Order for a PUD Revision to the Delta Center Planned Unit Development to allow for the reallocation of unutilized commercial use square footage permitted and located within Phase 1 of the currently approved PUD Plan. Applicant proposes that commercial square footage permitted for the development be allowed to be sited anywhere within the boundary of the PUD as needed. Proposed PUD Revision also summarizes previously approved de minimus revisions made to the PUD project. Delta Center PUD currently consists of 22.33 net acres, generally located west and north the intersection of Crater Lake Highway (OR 62) and Delta Waters Road, and located within an I-L/PUD (Light Industrial/Planned Unit Development Overlay) zoning district. (Crater Lake Ventures LLC., Applicant; Richard Stevens & Associates, Inc., Agent)
 
20.2 LDS-14-112 Consideration of a request for a one-year time extension of the approval of Orchard Court Subdivision, a 7-lot residential subdivision on a 1.29 acre parcel located on the north side of Orchard Home Court, approximately 620  feet east of Orchard Home Drive within a SFR-6 (Single-Family Residential – 6 dwelling units per gross acre) zoning district. (Suncrest Homes, LLC, Applicant; Scott Sinner Consulting, Inc., Agent)
 
Motion: Adopt the consent calendar as submitted.
 
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Culbertson
 
Voice Vote: Motion passed, 6–0.
 
30.          Minutes
30.1.      The minutes for July 28, 2016, were approved as submitted.
 
40.          Oral and Written Requests and Communications. None.
 
Kevin McConnell, Deputy City Attorney, read the Quasi-Judicial Statement.
 
50.          Public Hearings – New Business
50.1 ZC-16-066 Consideration of a request for change of zone on 0.42 acres from I-L (Light Industrial) to I-G (General Industrial) and change of zone on 0.42 acres from G-I to I-L within the Stewart Meadows Village Planned Unit Development (PUD). Applicant also request modifications to existing conditions of approval for the PUD development pertaining to traffic mitigation requirements. The Stewart Meadow Village PUD is 87.1 gross acres generally bounded by Stewart Avenue, Highway 99, Garfield Street and Myers Lane. (KOGAP Enterprises, Inc. Applicant; Maize & Associates, Inc., Agent)
 
Chair Miranda inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose. None were disclosed.
 
Chair Miranda inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Desmond McGeough, Planner III, read the zone change approval criteria and gave a staff report.
 
The public hearing was opened.
 
a. Jim Maize, Maize and Associates, Inc., P. O. Box 628, Medford, Oregon, 97501.  Mr. Maize reported that he was present this evening representing KOGAP Enterprises, Inc.  This application is two-fold; to move zoning and to adjust mitigation. The zone change will switch a half acre portion from I-G to I-L and I-L to I-G.  Originally the conditions required mitigation at Garfield and Meyers as a four-way stop.  There is a condition for signalization if Anton Drive is not connected.  The applicant anticipates connection of Anton Drive.  Plans have been submitted to Engineering for construction for those improvements.  The reason for the zone change is that the Providence Medical Office building is going to be constructed on the corner of Stewart Avenue and Highway 99.  They want to be able to lease and create a future lot.   The proposed lot crosses a zoning boundary which the Medford Land Development Code does not allow.
 
Vice Chair McFadden asked whether KOGAP Enterprises Inc. or Hayes Oil has approached each other in terms of providing access to their property from the north portion of Anton Drive.  Mr. Maize stated that he believes they have discussed the access issue.
 
Commissioner Pulver asked Alex Georgevitch, City Engineer, if he could help him understand the traffic matter.  When the Planned Unit Development was approved a lot of improvements to various intersections were identified based on the on-site uses as well as future traffic counts. Is that an accurate generalization?  Mr. Georgevitch reported that when this project moved forward they were probably at the height of the economy prior to the crash that also led to the higher traffic counts in the City. They have not recovered to date the same traffic volumes.  Also, there were several improvements made that probably have created reroutes of trips now that Holly Street is open and the south Medford interchange.  It takes sometimes one to two years before people fully reroute after a major change.  Anytime an applicant does a traffic analysis and down the road if something changes that they feel they can benefit from they have the right to reassess the conditions. If things have changed favorably they can request a modification to the original conditions which in this case has happened.  All those conditions per their original traffic study were required based on the traffic counts at the time.  Today, they are obviously much less in this area.
 
Commissioner Pulver asked if the on-site uses exceed the peak hour trips are they required to do a new traffic study to evaluate the impacts?  Mr. Georgevitch stated yes.  With a Planned Unit Development Public Works locks in the uses proposed at that time.  The traffic analysis is based on those uses and trips.  As things evolve and change and the change stays within the original trips of the Planned Unit Development, Public Works usually has no issue.  In this case if they decide to exceed that number they would have to start from scratch.
              
The public hearing was closed. 
         
Motion:  The Planning Commission adopts the findings as recommended by staff and directs staff to prepare a Final Order for approval of ZC-16-066 per the staff report dated August 4, 2016, including Exhibits A through G.
 
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Culbertson
 
Voice Vote: Motion passed, 6-0.
 
50.2 LDS-16-016 Consideration of a proposed tentative plat for Larson Creek Professional Center, a, 4-lot commercial subdivision within a 1.74 acre parcel, generally located on the west side of Black Oak Drive and approximately 250 feet south of Barnett Road, within a C-C (Community Commercial) zoning district. (Capital Income Properties, LLC, Applicant; Herbert A. Farber, Agent)
 
Chair Miranda inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose. None were disclosed.
 
Chair Miranda inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Desmond McGeough, Planner III, read the land division criteria and gave a staff report.
 
Commissioner Foley stated that there are two tax lots now and the plan is to have four.  Does he know where the property lines will be?  Mr. McGeough reported that the exterior is the same as the two tax lots that exist today.  There will be three pad lot parcels within those two tax lots.
 
The public hearing was opened.
 
a. Herbert A. Farber, 431 Oak Street, Central Point, Oregon, 97502.  Mr. Farber reported that the staff report was very well done.  The primary purpose of this process is to have the common area serve all three pad lots.  That would allow the sale of the three business offices independently.  Everything is fully developed.  They are changing the lines on the map.
       
The public hearing was closed.
 
Motion:  The Planning Commission adopts the findings as recommended by staff and directs staff to prepare a Final Order for approval of LDS-16-016 per the staff report dated August 4, 2016, including Exhibits A through E.
 
Moved by: Vice Chair McFadden                               Seconded by: Commissioner Foley
 
Voice Vote: Motion passed, 6-0.
 
60.  Reports
60.1            Site Plan and Architectural Commission.
Kelly Akin, Principal Planner reported that the Site Plan and Architectural Commission met on Friday, August 5, 2016. They considered plans for the construction of a 1,200 square foot mechanic shop, along with a 360 square foot office/bathroom accessory structure, on a 0.7 acre lot located at 1112 Bens Lane within the General Industrial zoning district.  They continued the item to the next Site Plan and Architectural Commission meeting.
 
60.2        Report of the Joint Transportation Subcommittee.
Commissioner Pulver reported that the Joint Transportation Subcommittee has not met.
     
60.3        Planning Department
Kelly Akin, Principal Planner, reported that the next Planning Commission study session is scheduled for Monday, August 22, 2016.  The meeting will be held in the Medford Room of City Hall.  Discussions will be on National Hazards Mitigation Plan and, time permitting, Wetland regulations.
    
There is business scheduled for the Planning Commission on Thursday, August 25, 2016, Thursday, September 8, 2016 and Thursday, September 22, 2016.
 
Planning staff had no business to present to the City Council on Thursday, August 4, 2016.
 
Next week the City Council will hear the Urban Growth Boundary amendment for a final vote.  The Planning Department received an appeal on a Site Plan and Architectural Commission decision on the JDT Trucking application.  It is located on the northern end of the Urban Growth Boundary and City limit line east of Table Rock Road.  The issues are similar to the 2 White Oak partition; right-of-way issues and can they do a Deferred Improvement Agreement without the deposit.  The City Council will also hear this appeal next week.
 
70.          Messages and Papers from the Chair.  None. 
 
80.          Remarks from the City Attorney.  None.
 
90.          Propositions and Remarks from the Commission. 

100.        Adjournment
The meeting was adjourned at 6:22 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
 
Submitted by:
 
Terri L. Rozzana                                                                
Recording Secretary                                                                      
 
Patrick Miranda
Planning Commission Chair
 
Approved: August 25, 2016
 

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