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Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Thursday, August 25, 2016

The regular meeting of the Planning Commission was called to order at 5:30 PM in the City Hall Council Chambers on the above date with the following members and staff in attendance:
Commissioners Present
Patrick Miranda, Chair
David McFadden, Vice Chair
David Culbertson
Joe Foley
Bill Mansfield
Mark McKechnie
Jared Pulver
Commissioners Absent
Tim D’Alessandro, Excused Absence
Staff Present
Jim Huber, Planning Director
Kelly Akin, Principal Planner
Eric Mitton, Senior Assistant City Attorney
Alex Georgevitch, City Engineer
Debbie Strigle, Recording Secretary
Dustin Severs, Planner II
10.          Roll Call
20.          Consent Calendar/Written Communications. 
20.1 ZC-16-066 Final Order of a request for change of zone on 0.42 acres from I-L (Light Industrial) to I-G (General Industrial) and change of zone on 0.42 acres from G-I to I-L within the Stewart Meadows Village Planned Unit Development (PUD). Applicant also request modifications to existing conditions of approval for the PUD development pertaining to traffic mitigation requirements. The Stewart Meadow Village PUD is 87.1 gross acres generally bounded by Stewart Avenue, Highway 99, Garfield Street and Myers Lane. (KOGAP Enterprises, Inc. Applicant; Maize & Associates, Inc., Agent)
20.2 LDS-16-016 Final Order of a proposed tentative plat for Larson Creek Professional Center, a, 4-lot commercial subdivision within a 1.74 acre parcel, generally located on the west side of Black Oak Drive and approximately 250 feet south of Barnett Road, within a C-C (Community Commercial) zoning district. (Capital Income Properties, LLC, Applicant; Herbert A. Farber, Agent)
Motion: Adopt the consent calendar as submitted.
Moved by: Vice Chair McFadden                              Seconded by: Commissioner McKechnie
Voice Vote: Motion passed, 7–0.
30.          Minutes
30.1.      The minutes for August 11, 2016, were approved as submitted.
40.          Oral and Written Requests and Communications. None.
Eric Mitton, Senior Assistant City Attorney, read the Quasi-Judicial Statement.
50.          Public Hearings – Continuance Request
50.1 LDP-16-055 Consideration of a request to create two lots on a 19.83 acre parcel located northeast of the intersection of Biddle Road and East Jackson Street, within a C-R (Regional Commercial) zoning district. (LBG Medford, LLC; Applicant; Neathamer Surveying, Inc., Agent). Applicant requests a continuance to the September 8, 2016 Planning Commission meeting.
Motion:  The Planning Commission continued LDP-16-055, as per the applicant’s request, to the September 8, 2016, Planning Commission meeting.
Moved by: Commissioner Mansfield                       Seconded by: Commissioner Culbertson
Voice Vote: Motion passed, 7-0.
New Business
50.2 LDS-16-070 Consideration of King Arthur Village, a 34 lot residential subdivision on 5.31 gross acres located north of Diamond Street and east of Lillian Street, within the SFR-10 (Single Family Residential, ten dwelling units per gross acre) and the SFR-6 (Single-Family Residential, six dwelling units per gross acre) zoning districts. (Dennis Sullivan, Applicant; Scott Sinner Consulting, Inc., Agent)
Chair Miranda inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose. Commissioner McKechnie disclosed the Scott Sinner is his neighbor but it would not affect his decision.
Chair Miranda inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
Dustin Severs, Planner II, read the land division criteria and gave a staff report.
Commissioner McKechnie asked if Powhattan Street extending from Garfield Street is already platted.  Mr. Severs replied that it is.  The only street that will be constructed that is not in an existing platted right-of-way is Powhattan Street south of Penn Street.
The public hearing was opened.
a. Scott Sinner, Scott Sinner Consulting, Inc., 4401 San Juan Drive, Medford, Oregon, 97504-9343.  Mr. Sinner reported that he is the agent for the applicant Dennis Sullivan who is in the audience this evening.  The applicant agrees with the staff report.  Staff did a thorough job covering the approval criteria for the application.  They agree with staff’s recommendation for approval.
Commissioner McKechnie asked if Powhattan Street was going to be developed to Garfield Street?  Mr. Sinner replied yes.
Commissioner McKechnie asked what is the size of the two existing lots on Phase 2 on the corner of Lillian and Penn?  Mr. Sinner reported they are approximately 50 feet wide by 150 feet in length.
Commissioner McKechnie stated that he is concerned about the interior lots.  It looks like there should be some way to get something other than a minimum access.  Mr. Sinner stated that the applicant reviewed a lot of variations.  They reviewed it as if they had vacated all the existing right-of-ways and started from scratch.  There is a problem with the vacation process on this particular application.  This was dedicated fee simple to the county for the existing 40 foot right-of-ways.
Commissioner McKechnie asked on Phase 1 is it feasible for the applicant to construct a street east to west from Powhattan to Lillian?  Mr. Sinner reported no that it is primarily due to the drainage.
Commissioner Pulver stated that with regard to Exhibit O it mentions low income housing.  Is this a designated low income housing project?  Mr. Sinner stated no.
Commissioner Pulver stated that Exhibit O also mentions a park located in the center of Phase 1.  Is there a plan for a park?   Mr. Sinner replied no.
Commissioner McKechnie asked if the applicant had written agreements for the easements that take care of maintenance?  Mr. Sinner reported that those are conditions of approval prior to final plat.  The applicant will comply with all conditions.
The public hearing was closed.
Motion:  The Planning Commission adopts the findings as recommended by staff and directs staff to prepare a Final Order for approval of LDS-16-070 per the staff report dated August 18, 2016, including Exhibits A through O.
Moved by: Commissioner Mansfield                        Seconded by: Vice Chair McFadden
Voice Vote: Motion passed, 6-1, with Commissioner McKechnie voting no.
 60.  Reports
60.1            Site Plan and Architectural Commission.
Kelly Akin, Principal Planner, reported that the Site Plan and Architectural Commission met on Friday, August 19, 2016. They considered a continued item regarding plans for the construction of a 1,200 square foot mechanic shop, along with a 360 square foot office/bathroom accessory structure, on a 0.7 acre lot located at 1112 Bens Lane within the General Industrial zoning district.  They approved the application.
60.2        Report of the Joint Transportation Subcommittee.
Commissioner Pulver reported that the Joint Transportation Subcommittee met yesterday, Wednesday, August 24, 2016.  They continue their updating of the Transportation System Plan.  They specifically reviewed the bike facility map.  They also spent time discussing cross sections of various street levels.  There was a memo sent to Public Works from consultants assessing intersections which also created a discussion. It was clear that transit and bike facilities are considered in changes and redesigns of intersections.  They will not meet next month.  The next step is a draft of the Transportation System Plan for review.
60.3        Planning Department
Kelly Akin, Principal Planner, reported that she sent out an email regarding a training opportunity. It is at SOU on Wednesday, September 14, 15 and 16, 2016.  If a Commissioner is interested in attending, please contact Donna Holtz, Office Administrator.
The next Planning Commission study session is scheduled for Monday, September 12, 2016.  Discussion will be on transitional housing. 
There is business scheduled for the Planning Commission on Thursday, September 8, 2016 and Thursday, September 22, 2016.
On Thursday, August 18, 2016, the City Council approved the UGB amendment.  The next step will be to submit it to the County for their processing.  It will go through the County Planning Commission as well as the County Board of Commissioner’s public hearings.  The Transportation System Plan, Wetland Inventory and related text amendments are part of the UGB expansion work that staff is still working on.  The City Council also heard an appeal of the Site Plan and Architectural Commission decision on a project at the north end of the City called JDT Trucking.  The Site Plan and Architectural Commission approved the site plan application and denied the exception application.  The issues were similar to the 2 White Oak partition.  The City Council ended up overturning the Commission’s decision and granted the exception.
Next week the City Council will approve the Final Order for the JDT Trucking exception.
Commissioner Pulver stated that he noticed an article in the newspaper today regarding signage.  Is that a City Council issue?  Ms. Akin reported that it will be coming as a text amendment.  There is a provision in the Code that allows sandwich boards but they are not permitted in the right-of-way which has been an issue downtown.  There are other provisions in the Historic District for a different kind of a sign.  It is wall mounted for merchants that do not have the distance between their buildings and the right-of-ways.  It was requested of staff to review the text and come up with something different.
70.          Messages and Papers from the Chair.  None. 
80.          Remarks from the City Attorney.  None.
90.          Propositions and Remarks from the Commission.
90.1        Commissioner Pulver stated that this is not the first time the Commission has seen a subdivision that was not done as well as it could have been even though he voted affirmative.  He would not like to live in one of the interior lots.  He does not see it as a positive situation where one is fairly trapped.  He encouraged staff to hold their ground when possible and try to avoid situations like that.  He does not think those lots are desirable and in the best interest of potential citizens.
Commissioner Mansfield asked if that was the primary objections to the subdivision or were there other elements involved?  Commissioner McKechnie stated that was his only objection.  He does not object to the density.  He agrees with Commissioner Pulver that they are less than desirable lots to live on.  It looks like they are trying to maximize density without regard for the public health, welfare and safety of the residents of Medford and lead to potential issues later.
Commissioner Mansfield asked if Commissioner McKechnie’s concern was fire safety or are there other considerations?  Commissioner McKechnie reported that fire safety, livability, issues over who controls or takes care of the driveway and whether or not the people live up to their part of the agreement.
Vice Chair McFadden stated that minimum access streets are solving a problem.  The width is approved by the Fire Department where it is not an issue for public safety.  The Code has the length requirements. He thinks it would be good to spend more time reviewing these issues.
100.        Adjournment
The meeting was adjourned at 6:15 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
Submitted by:
Terri L. Rozzana                                                                
Recording Secretary                                                                      
Patrick Miranda
Planning Commission Chair
Approved: September 8, 2016

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