Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Minutes
Thursday, September 08, 2016

The regular meeting of the Planning Commission was called to order at 5:34 PM in the City Hall Council Chambers on the above date with the following members and staff in attendance:
 
Commissioners Present
Patrick Miranda, Chair
David McFadden, Vice Chair
Tim D’Alessandro
David Culbertson
Joe Foley
Bill Mansfield
Mark McKechnie
Jared Pulver      
 
Staff Present
Jim Huber, Planning Director
Kelly Akin, Principal Planner
Kevin McConnell, Deputy City Attorney
Karl MacNair, Transportation Manager
Terri Rozzana, Recording Secretary
Desmond McGeough, Planner III
 
10.          Roll Call
 
20.          Consent Calendar/Written Communications. 
20.1 LDS-16-070 Final Order for King Arthur Village, a 34 lot residential subdivision on 5.31 gross acres located north of Diamond Street and east of Lillian Street, within the SFR-10 (Single Family Residential, ten dwelling units per gross acre) and the SFR-6 (Single-Family Residential, six dwelling units per gross acre) zoning districts. (Dennis Sullivan, Applicant; Scott Sinner Consulting, Inc., Agent)
 
Motion: Adopt the consent calendar as submitted.
 
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Foley
 
Voice Vote: Motion passed, 8–0.
 
30.          Minutes
30.1.      The minutes for August 25, 2016, were approved as submitted, with Commissioner D’Alessandro abstaining.
 
40.          Oral and Written Requests and Communications. None.
 
Kevin McConnell, Deputy City Attorney, read the Quasi-Judicial Statement.
 
50.          Public Hearings – Continuance Request
50.1 LDP-16-055 Consideration of a request to create two lots on a 19.83 acre parcel located northeast of the intersection of Biddle Road and East Jackson Street, within a C-R (Regional Commercial) zoning district. (LBG Medford, LLC; Applicant; Neathamer Surveying, Inc., Agent). The applicant has requested a continuance to the September 22, 2016 Planning Commission meeting.
 
Chair Miranda stated that if there are members in the audience that have come to testify on this agenda item and cannot attend the Thursday, September 22, 2016, Planning Commission hearing, please come forward and the Planning Commission will hear their testimony at this time.  Please keep in mind that it is possible that their questions may be answered when staff presents their staff report on Thursday, September 22, 2016.  There will be no decisions made this evening on this agenda item.
 
The public hearing was opened and their being no testimony the public hearing was closed.
 
Motion:  The Planning Commission continued LDP-16-055, as per the applicant’s request, to the September 22, 2016, Planning Commission meeting.
 
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Foley
 
Voice Vote: Motion passed, 8-0.
 
New Business
50.2 ZC-16-077 Consideration of a request for change of zone from SFR-00 (Single Family Residential – one dwelling unit per existing lot) to C-R (Regional Commercial) on 6.56 acres generally located at the east corner of the intersection of Garfield Street and Center Drive. (Cris A. Galpin, Applicant; Richard Stevens & Associates, Inc., Agent)
 
Chair Miranda inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose. None were disclosed.
 
Chair Miranda inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Desmond McGeough, Planner III, read the zone change criteria and gave a staff report.
 
Commissioner McKechnie stated that Mr. McGeough mentioned in the criteria subsection (1)(e).  Would he please inform the Planning Commission what those subsections are?   Section 10.227 (1) (e)(i) The subject property has been sited on the General Land Use Plan Map with a GLUP Map designation that allows only one zone; (ii) At least fifty percent of the subject property’s boundaries abut zones that are expressly allowed under the criteria in (1)(c) or (1)(d); (iii) At least fifty percent of the subject property’s boundaries abut property that contain one or more existing uses which are permitted or conditional uses in the zone sought by the applicant, regardless of whether the abutting properties are actually zoned for such existing uses; or (iv) Notwithstanding the definition of “abutting” in Section 10.012 and for purposes of determining suitability under Section (1)(e), the subject property is separated from the “unsuitable” zone by a public right-of-way of at least sixty feet in width.
 
Commissioner McKechnie asked how does the 367 trips equate to square footage for general commercial?  Karl MacNair, Transportation Manager, presented a table from the Traffic Impact Analysis showing how the 367 trips are calculated. It equates to 1,000 square feet multiplied by the size.  It is approximately 25,000 square feet.
 
The public hearing was opened.
a. Clark Stevens, Richard Stevens & Associates Inc., P. O. Box 4368, Medford, Oregon, 97501-0168.  Mr. Stevens reported that he is present this evening representing the applicant, Cris A. Galpin.  Staff has presented a complete report for the zone change.  The record that includes the staff report and the applicant’s findings demonstrated that they are in compliance with Section 10.227 of the Code.  The applicant has reviewed the conditions of approval from Public Works and Oregon Department of Transportation.  The applicant is in full agreement with both their recommendations.
 
Commissioner McKechnie stated that it looks like there is only one way in and one way out of this property.  Is there any possibility of getting another access through either the land the applicant owns or someone else to Highway 99?  Mr. Stevens reported that currently this is the only access point.  He is not sure if the applicant can go back further towards the south and then back towards the west.  The applicant does not have any plans at this point.  The possibility exists that additional access could come from Highway 99.  The problem being is that the Oregon Department of Transportation has their standards for facility adequacy.  That will be a major consideration whether or not the applicant can do another entrance at this point.  More than likely it would be a right in and right out at that location because of the proximity to Garfield and Highway 99.
 
Commissioner McKechnie asked if the Oregon Department of Transportation would allow the applicant access on Garfield?  Mr. Stevens stated no new access.  Center Drive will be signalized and restriping per their conditions.
     
The public hearing was closed.
 
Motion:  The Planning Commission adopts the findings as recommended by staff and directs staff to prepare a Final Order for approval of ZC-16-077 per the staff report dated September 1, 2016, including Exhibits A through N.
 
Moved by: Vice Chair McFadden                               Seconded by: Commissioner McKechnie
 
Voice Vote: Motion passed, 8-0.
 
50.3 ZC-16-078 Consideration of a request for a change of zone from I-G (General Industrial) to I-L (Light Industrial) on approximately 0.51 acres located on the west side of Bullock Road, approximately 1,490 feet north of Crater Lake Highway. (Grants Pass Water Lab; Justin Elkins, Applicant/Agent)
 
Chair Miranda inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose. None were disclosed.
 
Chair Miranda inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Kelly Akin, Principal Planner, stated the zone change criteria was read with the previous application and gave a staff report.
 
Commissioner McKechnie commented that it is unfortunate that a person has to go through a zone change just to be able to use a piece of property that is industrial by nature anyway.
 
Vice Chair McFadden stated that he is surprised that the City is not requesting additional right-of-way on this application.  The property is fully developed.  The Oregon Department of Transportation is discussing overpassing the highway between Poplar and Bullock.  Are there any other details why there are no other recommendations for more?  Ms. Akin reported that it is mostly developed and some additional vacant land available.  Typically, staff does not ask for right-of-way at the time of zoning.
  
Commissioner Foley stated there is a paragraph at the end of the Public Works report stating that at time of future land division or development permit, Public Works may require additional right-of-way and public easement dedications and will condition the developer to improve their street frontage to the City’s current standards.  What will trigger that?  Ms. Akin replied additional development.
 
Commissioner McKechnie reported that if the road is a major collector the City reimburses the owner for that land that is taken.  Ms. Akin replied that is correct.
   
The public hearing was opened.
 
a. Justin Elkins, Grants Pass Water Lab, 964 SE “M” Street, Grants Pass, Oregon, 97526.  Mr. Elkins reported that his project here will be known as Medford Water Lab.  He is not going to develop the property any further. The land is adequate as it stands for the business he wants to do there.  He wants to get the zoning changed for research and development so he can conduct his business in Medford.   
The public hearing was closed.
 
Vice Chair McFadden agrees with Commissioner McKechnie that it is unfortunate that a person needs to go through the zone change process.  There has been talk about changing the way zoning is done in Medford.  There can be more flexibility.  This is a good example where flexibility would have been good.
    
Motion:  The Planning Commission adopts the findings as recommended by staff and adopts the Final Order for approval of ZC-16-078 per the staff report dated September 1, 2016, including Exhibits A through I.
 
Moved by: Vice Chair McFadden                               Seconded by: Commissioner Foley
 
Voice Vote: Motion passed, 8-0.
 
50.4 ZC-16-083 Consideration of a request for a change of zone from I-G (General Industrial) to C-H (Heavy Commercial) on approximately 0.37 acres located on the corner of South Front Street and East 13th Street. (Casey Gillum, Applicant; Daniel O’Connor, Agent)
 
Chair Miranda inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose. None were disclosed.
 
Chair Miranda inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Kelly Akin, Principal Planner, stated that the zone change criteria had been previously read and gave a staff report.
 
Vice Chair McFadden asked if the C-H zone supports residential use?  Ms. Akin stated that there can be residential uses within any of the commercial zone districts. 
 
The public hearing was opened.
 
a. Daniel O’Connor, 823 Alder Creek Road, Medford, Oregon, 97504.  Mr. O’Connor reported that the applicant supports the staff report and the proposed approval.
  
Commissioner McKechnie asked what is the proposed business?  Mr. O’Connor reported that there will be a coffee shop, retail, and community studio for art projects.
    
Commissioner McKechnie asked if Mr. O’Connor was present tonight like the previous applicants that the current zoning does not allow for their kind of operation?  Mr. O’Connor replied that is absolutely correct.
 
Mr. O’Connor waived the rebuttal time.
 
The public hearing was closed.
 
Motion:  The Planning Commission adopts the findings as recommended by staff and adopts the Final Order for approval of ZC-16-083 per the staff report dated September 1, 2016, including Exhibits A through P.
 
Moved by: Vice Chair McFadden                               Seconded by: Commissioner McKechnie
 
Voice Vote: Motion passed, 8-0.
 
60.  Reports
60.1            Site Plan and Architectural Commission.
Commissioner D’Alessandro reported that the Site Plan and Architectural Commission met on Friday, September 2, 2016. They considered plans for the construction of a 3,000 square foot building to be used as a countertop fabrication facility on a parcel totaling 0.61 acres, located on the south side of Mutiny Way, approximately 150 feet west of Bierson Way.  They approved the application.  They also considered plans for the construction of a metal industrial building consisting of a 7,200 square foot warehouse and an attached 1,200 square foot two-story office area, on a .51 acre lot located at the corner of Helo Drive and Helicopter Way.  They approved the application.
  
60.2        Report of the Joint Transportation Subcommittee.
Commissioner Pulver reported that the Joint Transportation Subcommittee has not met. 
        
60.3        Planning Department
Kelly Akin, Principal Planner, reported that the Urban Growth Boundary application has been submitted to Jackson County.
 
At the last meeting there was discussion regarding a training opportunity next Wednesday, September 14, 2016 that is geared towards Commissioners.  It is from 5:00 p.m. to 7:00 p.m. at Southern Oregon University.  If any Commissioner is interested please let Ms. Akin, Ms. Rozzana or Ms. Holtz know in order to get registered.  
The next Planning Commission study session is scheduled for Monday, September 12, 2016.  Discussion will be on transitional housing.
    
There is business scheduled for the Planning Commission on Thursday, September 22, 2016 and Thursday, October 13, 2016.
 
On Thursday, September 1, 2016, the City Council approved a resolution affirming the Site Plan and Architectural Commission’s decision to approve construction of a 3,750 square foot addition to an existing metal industrial building located at 5600 Table Rock Road; reversing the decision to deny the associated exception request to eliminate public right-of-way dedications and standard street improvements; and accepting the irrevocable covenant proposed by the applicant.
 
Brian Sjothun is the new City Manager.  He was the Parks and Recreation Director.
 
There is no Planning business before City Council next week.
 
70.          Messages and Papers from the Chair.  None.
 
80.          Remarks from the City Attorney.  None.
 
90.          Propositions and Remarks from the Commission. None.
 
100.        Adjournment
The meeting was adjourned at 6:28 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
 
Submitted by:
 
 
Terri L. Rozzana                                                                
Recording Secretary                                                                      
 
Patrick Miranda
Planning Commission Chair
 
Approved: September 22, 2016
 

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