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Agenda & Minutes

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Mayor & Council (View All)

City Council Study Session Agenda & Minutes

Thursday, October 20, 2016

6:45 PM
City Hall, Medford Room
411 West 8th Street, Medford, Oregon
  1. Public Works Sewer Billing for Property Owners
  2. ADA - Construction Signage and Requirements
  3. Hope Village Use Agreement

6:45 PM
City Hall, Medford Room
411 West 8th Street, Medford, Oregon

The Medford City Council Study Session was called to order at 7:00 p.m. in the Medford Room of the Medford City Hall on the above date with the following members and staff present:
Councilmembers Daniel Bunn, Chris Corcoran, Dick Gordon, Tim Jackle, Eli Matthews, Kevin Stine, and Michael Zarosinski
City Manager Brian Sjothun; City Attorney Lori Cooper; City Recorder Karen Spoonts
Mayor Gary Wheeler and Councilmember Bearnson were absent.
Public Works Sewer Billing for Property Owners
Public Works Director Cory Crebbin explained that Public Works would like to clarify whether a rental property owner or a tenant should be required to pay the utility fees. The landlords that currently pay have requested that all owners pay, because including that fee increases their monthly rental charge. Mr. Crebbin noted that Rogue Valley Sewer Services requires property owners to pay their utility fee.
Mr. Crebbin stated the current Code requires the owners to pay after the tenant doesn’t pay and that 63% of Medford accounts are in arrears.
After Council discussion, they requested staff review the current Code language to determine whether the City could collect the utility fee from the property owner without a Code amendment. 
ADA Construction Signage and Requirements
Deputy Public Works Director – City Engineer, Alex Georgevitch, explained that Public Works will begin to enforce the Americans with Disabilities Act (ADA) and the Manual of Uniform Traffic Control Devices (MUTCD) on all construction occurring within the right-of-way.  This will change traffic control devices and traffic control plans and will impact motorists, pedestrians and cyclists traveling through construction zones. Mr. Georgevitch outlined examples of changes, including providing ramps for wheelchairs and barricades which block construction areas and also provide handrails for the visually impaired. He estimates the new equipment will cost $6,000 and contractors will be required to rent or purchase additional equipment to implement the changes.  
  • Public Works has notified contractors that use traffic control plans
  • Adopted in 2009, the local plan took another two years to establish
    • Although it was required, Public Works has focused on safe work environments and ensuring safe traffic control plans
    • ODOT is now requiring the use of these devices
  • MUTCD does not handle sidewalk ramp design
    • Contractors are required to follow current Code for ramp placement
Hope Village Use Agreement
City Manager Brian Sjothun noted that City Attorney Lori Cooper has been working on a draft of the Hope Village Use Agreement. Two copies of the agreement were distributed to Council:  the original and one reflecting the proposed changes by Rogue Retreat.
Council provided the following feedback:
  • A financial plan should be included
    • Council would like to sign the agreement, but require Rogue Retreat to establish a certain threshold in their funding
Councilmember Bunn suggested that if the bond is not necessary, Council should waive the requirement.  Councilmember Gordon noted the bond referenced is for cleanup.  Council discussed whether to require a bond and Councilmember Bunn asked Rogue Retreat Board Chairman, Tom Fisher his preference; Mr. Fisher preferred a letter of credit or security deposit rather than a bond. 
  • Once Rogue Retreat takes possession, they need be running the facility within a certain number of days
    • Heather Everett, Rogue Retreat Director and Chairwoman of the Homeless Taskforce, explained that once funding is secured, Rogue Retreat will build the kits on-site
    • After discussion, Council agreed to provide six months
  • Rogue Retreat Executive Director Chad McComas noted Rogue Retreat has obtained half of the funds needed and expects to have all necessary funding by the time the agreement is signed
  • Councilmember Jackle asked Ms. Cooper to verify whether $1.2 million in insurance was enough coverage; Ms. Cooper will confirm the amount with Risk Manager Bonnie Huard
    • Council discussed the deductible amount
  • Agreement should be ready by the November 17, 2016 meeting
  • Councilmember Zarosinski asked about Planning’s participation
    • The agreement does not tie to the Planning process
    • The property is zoned light industrial and this use is not allowed
    • Council requested a public hearing regarding the site designation on November 17
The meeting adjourned at 8:10 p.m.
Karen M. Spoonts, MMC
City Recorder

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