Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, November 17, 2016

AGENDA
November 17, 2016

12:00 Noon and 7:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

10.    Roll Call
 
Presentation of Retirement Plaque
 
20.    Approval or Correction of the Minutes of the November 3, 2016 Regular Meeting
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 3 minutes per individual or 5 minutes if representing a group or organization.  PLEASE SIGN IN.
 
40.    Consent Calendar
        
50.    Items Removed from Consent Calendar
 
60.    Ordinances and Resolutions
         60.1     COUNCIL BILL 2016-139 An resolution granting Rogue Disposal & Recycling, Inc., permission to subcontract with Stericycle to provide medical waste pick-up services in the City of Medford for five years.
 
70.    Council Business
             
80.    City Manager and Other Staff Reports
         80.1     Safety Committee Recognition – Mike Snyder
 
         80.2     Federal Highway Administration Letter of Findings – Bonnie Huard
 
         80.3     Cooperative Assistance Agreement – Larry Masterman
 
         80.4     Further reports from City Manager
 
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued:
                        Small Business Saturday – November 26, 2016
 
         90.2     Further Council committee reports
           
         90.3     Further remarks from Mayor and Councilmembers
 
100.  Adjournment to the Evening Session

  
 
EVENING SESSION
7:00 P.M.
Roll Call
 
110.  Oral Requests and Communications from the Audience
Comments will be limited to 3 minutes per individual or 5 minutes if representing a group or organization.  PLEASE SIGN IN.
 
120.  Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 3 minutes per individual or 5 minutes if representing a group or organization. PLEASE SIGN IN.
 
120.1 COUNCIL BILL 2016-140 A resolution designating a portion of City-owned property near the Service Center at 821 N. Columbus Avenue as a campground under the terms of ORS 446.265.
 
         120.2 COUNCIL BILL 2016-141 An ordinance authorizing a contract with Rogue Retreat to manage a transitional housing campground located near the Service Center, named Hope Village.
 
130.  Ordinances and Resolutions
        
140.  Council Business
 
150.  Further Reports from the City Manager and Staff
 
160.  Propositions and Remarks from the Mayor and Councilmembers
         160.1   Further Council committee reports
                            
         160.2   Further remarks from Mayor and Councilmembers
 
170.  Adjournment
 
MEETING
November 17, 2016

12:00 Noon and 7:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

 The regular meeting of the Medford City Council was called to order at 12:05 noon in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Daniel Bunn, Chris Corcoran, Tim Jackle, Kevin Stine, Michael Zarosinski
 
Acting City Manager Alison Chan; City Attorney Lori Cooper; Deputy City Recorder Winnie Shepard
 
Councilmembers Dick Gordon and Eli Matthews were absent.
 
Police Chief Randy Sparacino spoke regarding the retirement of Ruth “Ruthie” Cox and she was presented with a retirement award for her 20 years of service.
 
20.    Approval or correction of the minutes of the November 3, 2016 regular meeting
         There being no additions or corrections, the minutes were approved as presented.
 
30.    Oral requests and communications from the audience
30.1  Jerry Smith, 1721 Tanglewood Lane, spoke regarding Americans with Disabilities Act.  He noted he was celebrating the City’s five-year plan to improve ADA improvements.  Mr. Smith distributed handouts to the Council and spoke about the numbers of pedestrians injured and/or killed in accidents each year.
 
40.    Consent calendar
         None.
        
50.    Items removed from consent calendar
         None.
 
60.    Ordinances and resolutions
         60.1     COUNCIL BILL 2016-139 A resolution granting Rogue Disposal & Recycling, Inc., permission to subcontract with Stericycle to provide medical waste pick-up services in the City of Medford for five years.
 
Motion: Approve the resolution.
Moved by:  Daniel Bunn                                                    Seconded by: Kevin Stine
Roll call: Councilmembers Clay Bearnson, Daniel Bunn, Chris Corcoran, Tim Jackle, Kevin Stine and Michael Zarosinski voting yes.
Resolution 2016-139 was duly adopted.
 
70.    Council Business
70.1    Councilmember Zarosinski stated Council has been contacted regarding whether using a greenhouse for marijuana qualifies as an indoor grow and discussed scheduling a study session.  Acting City Manager Alison Chan reviewed the meeting schedule and December 8, 2016 is the only date available before the end of the year.  Ms. Chan noted she would speak with staff regarding gathering the information to present to Council. Councilmember Zarosinski asked whether any Councilmembers objected to directing staff to schedule a study session; no objections were received.  Councilmember Bearnson recommended this Council decide before the end of the year as current members have been working on the issue. 
 
                    Councilmember Bunn suggested inviting the incoming Councilmembers to any scheduled study session.
 
80.    City Manager and other staff reports
         80.1     Safety Committee Recognition – Mike Snyder
                        This item removed from the agenda.
 
         80.2     Federal Highway Administration Letter of Findings – Bonnie Huard
                     Risk Manager and ADA Coordinator Bonnie Huard provided the background of the City’s compliance with the Americans with Disabilities Act (ADA). The Federal Highway Administration (FHA) investigated a citizen complaint alleging violations of the ADA; a letter of findings with recommendations for improvement in July 2016. To comply, the City will expand and update self‑evaluations in three areas: Public Works Department will complete the Public Works right of way self-evaluation and action plan; the Building Department will complete the existing facilities self-evaluation and action plan; Ms. Huard will complete the self-evaluation and action plan for the services, policies and practices of City operations.
 
                     Councilmember Bearnson asked whether our efforts to fix the problems will bring Medford into compliance; Ms. Huard explained that creating a plan and taking action to complete the plan proved our intent to comply.
 
         80.3     Cooperative Assistance Agreement – Larry Masterman
Emergency Management Coordinator Larry Masterman spoke regarding the Public Works Mutual Assistance Contract and the City assisting and aiding outlying areas.  He clarified the City has sole discretion to determine when, and to what extent, it will provide assistance to another jurisdiction.  Any resources provided will typically accept the assignments of the incident commander, and remain under their own tactical leadership and our own procedures. 
 
         80.4     Further reports from City Manager
                     None.
 
90.    Propositions and remarks from the Mayor and Councilmembers
         90.1     Proclamations issued:
                        Mayor read the proclamation honoring Small Business Saturday on November 26, 2016.
 
         90.2     Further Council committee reports
a.   Councilmember Bearnson reported that in August, Connor McDonnell with the U.S. Department of Housing and Urban Development (HUD) and Sally Luken with Luken Solutions, serving as HUD’s technical advisor, spoke before the Housing & Community Development Commission regarding HUD’s current federal initiative to end Veteran homelessness.  In October, James Raison from ACCESS notified the Commission that they received a $6 million SSVF grant in April 2015 to end Veteran homelessness. Mr. Raison requested additional consideration to those agencies working to combat veteran homelessness. Given the amount of competition for CDBG funds, the Commission approved providing a 10 point bonus for grant applications that would provide permanent support of housing units and/or services.  
 
90.3     Further remarks from Mayor and Councilmembers
a.   Mayor Wheeler noted Dennis Richardson spoke at the Chamber Board meeting yesterday regarding his transition into the Secretary of State. Mayor Wheeler also noted the John Watt Legislative Report was discussed during the meeting.  The report indicated with the failure of Ballot Measure 97, an increased gas tax has been considered. Transportation will be a big issue in the upcoming year and funding is required to move forward with projects.
 
Mayor noted the Transportation Policy Advisor Karmen Fore spoke about GoOregon, an advocacy group promoting road safety. Ms. Fore recommended the City of Medford and other Cities join in the GoOregon project.
 
Councilmember Zarosinski noted the RVMPO will meet on Wednesday and he will provide an update.   He agreed that statewide funding is falling behind.
 
b.   Councilmember Stine congratulated Mayor Wheeler, Dick Gordon, Kim Wallan, Kay Brooks and Tim D’Alessandro on winning the election and he noted his appreciation of the finalization of the marijuana issues that were on the ballot.
 
100.  Adjournment to the Evening Session
         Council adjourned to the evening session at 12:44 p.m.
 
 
 
EVENING SESSION
7:00 P.M.
 
 
The regular evening session of the Medford City Council was called to order at 7:04 pm. in Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Daniel Bunn, Chris Corcoran, Tim Jackle, Kevin Stine, Michael Zarosinski
 
Acting City Manager Alison Chan; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
Councilmembers Dick Gordon and Eli Matthews were absent.
 
110.  Oral requests and communications from the audience
110.1  Steven Svinth, 56 N. Peach, thanked Councilmember Matthews for coming to his neighborhood to view concerns. He noted there is a drug house at 24 N. Orange and commented on the recent crime in their neighborhood.
 
110.2  Shirley Barlow, 20 N. Orange Street, stated that five dogs living at 24 N. Orange have tried to bite their grandchildren on her own property. She questioned when the city would shut down this drug house.
 
110.3  Ellen Radcliffe, 3003 State Street, stated the dogs from 24 N. Orange Street have bitten YMCA staff and members breaking skin. Ms. Radcliffe believes the house is a nuisance and noted that people from 24 N. Orange trespass onto YMCA property. She asked Council to do something about 24 N. Orange Street.
 
110.4  Bonnie Jo Thompson, 23 N. Orange, commented on the issues at 24 N. Orange Street, including foul language, dogs at large and drugs; she asked for Council’s help with these problems.
 
110.5  Dan Ebert, Owner of Central Art Supply, 6040 Foothill Road, stated he received a letter from the City regarding the repair of sidewalk pavers in front of his store and the request that he sign a waiver before the City fixes the problem. Mr. Ebert explained that he never wanted the pavers, which have caused problems with water leakage in his basement. He didn’t believe he should have to sign a waiver to resolve the issue.
 
           Councilmember Corcoran stated he has seen the basement at Central Art Supply and noted the proposed fix will not stop the problem. 
 
120.  Public hearings
120.1 COUNCIL BILL 2016-140 A resolution designating a portion of City-owned property near the Service Center at 821 N. Columbus Avenue as a campground under the terms of ORS 446.265.
 
          City Attorney Lori Cooper presented the staff report noting the City was allowed two urban campgrounds within City limits per state statute. Councilmember Bunn asked whether Council could cancel this location and move to another area; Ms. Cooper confirmed.
 
          Councilmember Stine asked whether there was a limit on the acreage for any urban campground; Ms. Cooper did not believe there was a size limit.
 
Public hearing opened.
 
          Leticia Gonzalez, 444 Fairmount Street, expressed concerns with the placement of Hope Village although she supports the idea. She has had issues with homeless people blocking the path to the Greenway and estimates seeing 9-15 homeless people while she travelled from her house to the Greenway. Ms. Gonzalez would like them not to be in neighborhoods.
 
          Cindy Van Camp, 423 Beatty Street, stated there are issues with the homeless people in her neighborhood. She is a case manager with Rogue Retreat and remarked this program helps the homeless and commented the program is successful.
 
          John Michaels, 843 W. 2nd Street, noted Medford has many plans. The City’s Comprehensive Plan outlines these types of services to be located equally within the City. Hope Village is something different and has not been well thought out.  Mr. Michaels believed this should be addressed jointly with the Housing Commission and Council.
 
Public hearing closed.
 
Motion:  Approve the resolution.
Moved by:  Kevin Stine                                            Seconded by: Clay Bearnson
 
Councilmember Stine stated this is a great project and complimented staff for putting this together. Councilmember Zarosinski stated this location has the best oversight; it will not be permanent, but is the best location for the pilot program. Councilmember Bearnson recommended the City create a Comprehensive Plan to continue addressing homelessness. Councilmember Bunn stated that Council has done the best they could with this project, although it is not perfect.
 
Roll call: Councilmembers Clay Bearnson, Daniel Bunn, Chris Corcoran, Tim Jackle, Kevin Stine and Michael Zarosinski voting yes.
         Resolution 2016-140 was duly adopted.
 
         120.2 COUNCIL BILL 2016-141 An ordinance authorizing a contract with Rogue Retreat to manage a transitional housing campground located near the Service Center, named Hope Village.
 
           Ms. Cooper presented the staff report noting this is based on the Eugene program and does not create a landlord/tenant relationship with Rogue Retreat. Councilmember Zarosinski questioned the five-day termination period and whether it provided adequate time for relocation; Ms. Cooper clarified that the five days is a notice period and Rogue Retreat would have 45 days to remove their items and restore the land to its original condition.
 
Public hearing opened.
 
Heather Everett from Rogue Retreat thanked Council and staff for their work on this project. 
 
Councilmember Corcoran questioned at what step individuals qualify for the program.  Chad McComas, from Rogue Retreat, stated the qualification process will be rigorous and they will be selective in the process to ensure success.  Councilmember Jackle questioned Exhibit F and added the words “surrounding neighborhood” to various portions of the agreement. Ms. Van Camp stated those who work at Rogue Retreat will make sure participants are productive.
 
Mr. McComas thanked the Council and noted they have received almost $200,000 in donations from the community.  Ms. Cooper questioned if Rogue Retreat held a town hall meeting; Mr. McComas stated they did and no one showed up.
 
Councilmember Stine questioned the number of case managers; Ms. Everett responded that each case manager works with approximately 20 people.  Councilmember Jackle noted the City Manager may terminate the contract if required by the public interest. He asked whether complaints from neighbors would justify public interest.  Ms. Everett stated that there is a homeless program throughout the entire city and that shouldn’t be attributed to Hope Village.
 
Erin Hummel, 41 Quince Street, expressed concern with the project and the neighborhood has not been respected by Set Free Church. Councilmember Corcoran questioned if she received notice of a town hall meeting; Ms. Hummel responded she did not receive notice. Mr. McComas clarified the notice area was around the Hope Village project and not around Set Free Church.  Councilmember Jackle noted the City can terminate at any time for convenience and we have a responsibility to reserve that right. 
 
Lee Myers, 1248 Haskell, Central Point, stated she serves the homeless at St. Vincent de Paul.  She noted many of the homeless people she sees don’t want to sign up for Hope Village, because they are not ready to change and following rules. She explained that this project will not solve the homeless problem in Medford. 
 
Michael LaConte, homeless, has been advocating for the homeless and working with Rogue Retreat for more than two years. He has been in the valley for ten years and is grateful for an opportunity to start fresh. Mr. LaConte has put in an application and hopes the project will be a success for those who are applying.
 
Public hearing closed.
 
MotionApproving the ordinance incorporating “and the surrounding neighborhood”.
Moved byKevin Stine                                            Seconded by: Daniel Bunn
 
Amended motion: Allow the city to have the unilateral right to terminate for convenience under Section 9.2. 
Moved by: Tim Jackle                                              Seconded by: Daniel Bunn
 
Councilmember Jackle clarified the intent of the amendment is not to terminate the contract, but allow the City to terminate for convenience without proving a default.  Councilmember Stine asked whether the City Manager could terminate the contract without Council approval; Ms. Cooper responded yes, but she recommended Council notification before termination.
 
Roll call on amendmentCouncilmembers Clay Bearnson, Daniel Bunn, Chris Corcoran, Tim Jackle, Kevin Stine and Michael Zarosinski voting yes.
Motion carried and so ordered.
 
Councilmember Stine spoke on the history of this project, noting it first came before Council August 19, 2015; he outlined the issues in determining a location.  Councilmember Bunn noted this is a compromise and although it is not perfect, he is happy about the outcome. Councilmember Corcoran stated he no longer has a conflict of interest and will be voting on this motion. Councilmember Bearnson would like to see affordable housing throughout Medford and not limited to west Medford. Mayor Wheeler noted he would vote in favor of this if he could vote. Councilmember Jackle commented on zoning compliance and clarified the Council is opting out of traditional zoning.
 
Councilmembers Stine, Bunn, Corcoran, Bearnson, Zarosinski and Mayor Wheeler thanked Rogue Retreat, Councilmembers and staff who worked on this project.
 
Roll call on main motion as amended: Councilmembers Clay Bearnson, Daniel Bunn, Chris Corcoran, Tim Jackle, Kevin Stine and Michael Zarosinski voting yes.
Motion carried and so ordered.
 
130.  Ordinances and resolutions
         None.
 
140.  Council Business
         None.
 
150.  Further reports from the City Manager and staff
a.   Councilmember Bunn questioned whether any citations were issued pertaining to Orange Street. Deputy Chief Scott Clauson noted 24 North Orange is owner occupied, that Code Enforcement has issued citations and the abatement procedure continues.
 
160.  Propositions and remarks from the Mayor and Councilmembers
         160.1   Further Council committee reports
                            
         160.2   Further remarks from Mayor and Councilmembers
 
170.  Adjournment
There being no further business, this Council meeting adjourned at 8:32 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 
 

 
 

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