Agenda & Minutes

When available, the full agenda packet may be viewed as a PDF file by clicking the "Attachments" button and selecting the file you want to view.

Agendas are posted until the meeting date takes place.  Minutes are posted once they have been approved.

Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, January 05, 2017

AGENDA
January 5, 2017

12:00 Noon and 7:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

  
Swearing In of Mayor and New Councilmembers
 
10.    Roll Call
 
20.    Approval or Correction of the Minutes of the December 15 2016 Regular Meeting and December 22, 2016 Special Meeting
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
         30.1     Auditor Report by Paul Nielson of Isler CPA
 
40.    Consent Calendar
        
50.    Items Removed from Consent Calendar
 
60.    Ordinances and Resolutions
         60.1     COUNCIL BILL 2017-01 A resolution affirming the City Recorder’s administrative decision pertaining to nuisance property located at 24 N. Orange Street, denying an appeal and ordering abatement.
 
         60.2     COUNCIL BILL 2017-02 An ordinance awarding a contract in an amount of $492,197.10 to Insituform Technologies, LLC to install Cured in Place Pipe lining of failing sewer pipes.
 
         60.3     COUNCIL BILL 2017-03 A resolution waiving street and park utility fees for commercial customers who failed to renew required vacancy certification prior to January 5, 2017.
 
         60.4     COUNCIL BILL 2017-04 An ordinance authorizing execution of an Agreement between the City of Medford and Teamsters Construction and Maintenance concerning wages, hours, fringe benefits, and other working conditions retroactive from July 1, 2016, through June 30, 2019.
 
70.    Council Business
         70.1     Boards and Commissions Appointments
 
         70.2     Election of Council Officers
 
80.    City Manager and Other Staff Reports
         80.1     Introduction of Planning Director Matt Brinkley
 
         80.2     Further reports from City Manager
 
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued:
                        Dr. Martin Luther King Jr. Day – January 16, 2017
 
         90.2     Further Council committee reports
           
         90.3     Further remarks from Mayor and Councilmembers
 
100.  Adjournment to the Evening Session
 
 
EVENING SESSION
7:00 P.M.
Roll Call
 
110.  Oral Requests and Communications from the Audience
Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
120.  Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 4 minutes per individual, group or organization. PLEASE SIGN IN.
 
120.1 COUNCIL BILL 2017-05 An ordinance vacating portions of Yamsay Drive and Farmington Avenue within the northerly portion of the Cedar Landing Planned Unit Development, lying north of Cedar Links Drive and west of Foothill Road. (SV-16-110) Land Use - Quasi-Judicial
 
130.  Ordinances and Resolutions
        
140.  Council Business
 
150.  Further Reports from the City Manager and Staff
         150.1   Employee Recognition of Eric Shepard
 
160.  Propositions and Remarks from the Mayor and Councilmembers
         160.1   Further Council committee reports
                            
         160.2   Further remarks from Mayor and Councilmembers
 
170.  Adjournment
 
 
 
MINUTES
January 5, 2017

12:00 Noon and 7:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

Swearing In of Mayor and New Councilmembers
Mayor Gary Wheeler and Councilmembers Dick Gordon – Ward 1, Tim D’Alessandro – Ward 2, Kay Brooks – Ward 3, Kim Wallan – Ward 4 were sworn into office.
 
The regular meeting of the Medford City Council was called to order at 12:00 noon in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan, Michael Zarosinski
 
City Manager Brian Sjothun; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
20.    Approval or Correction of the Minutes of the December 15 2016 Regular Meeting and December 22, 2016 Special Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
30.    Oral Requests and Communications from the Audience
         30.1     Auditor Report by Paul Nielson of Isler CPA
                     Moved to the January 19, 2017 Council meeting.
 
         30.2     William Syvertson, 24 N. Orange, stated they have a dumpster at the property and they are cleaning up the junk and garbage.
 
40.    Consent Calendar
         None.
 
50.    Items Removed from Consent Calendar
         None.
 
60.    Ordinances and Resolutions
         60.1     COUNCIL BILL 2017-01 A resolution affirming the City Recorder’s administrative decision pertaining to nuisance property located at 24 N. Orange Street, denying an appeal and ordering abatement.
 
MotionApprove the resolution.
Moved byKevin Stine                                                     Seconded by:  Dick Gordon
 
Councilmember Zarosinski stated he would abstain; Councilmember Jackle noted he was not ready to place a lien on the property. City Attorney Lori Cooper clarified the process, noting the property owner has 10 days to complete clean-up of the property.  If they fail to do so, the City will resolve the nuisance and bill the property owner. If payment for the clean-up is not received, then a lien will be placed on the property.
 
Mayor Wheeler interjected that newly-elected Councilmembers should abstain from voting as they were not present during the previous hearing.
 
Roll callCouncilmembers Bearnson, Gordon, Jackle and Stine voting yes; Councilmembers Brooks, D’Alessandro, Wallan and Zarosinski abstaining.
Resolution 2017-01 was duly adopted.
 
         60.2     COUNCIL BILL 2017-02 An ordinance awarding a contract in an amount of $492,197.10 to Insituform Technologies, LLC to install Cured in Place Pipe lining of failing sewer pipes.
 
MotionAdopt the ordinance.
Moved byClay Bearnson                                                Seconded by:  Michael Zarosinski
 
Councilmember Wallan questioned whether new Councilmembers could vote on this item; Ms. Cooper explained that Item 60.1 was different because of the previously-held hearing.  The remaining items could be voted upon, unless Councilmembers had a conflict of interest.
 
Roll callCouncilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Ordinance 2017-02 was duly adopted.
 
         60.3     COUNCIL BILL 2017-03 A resolution waiving street and park utility fees for commercial customers who failed to renew required vacancy certification prior to January 5, 2017.
 
Mayor Wheeler requested a staff report. Public Works Director Cory Crebbin provided information on the process pertaining to vacancy certification.
 
MotionApprove the resolution.
Moved byClay Bearnson                                                Seconded by:  Michael Zarosinski
 
Councilmember Zarosinski appreciated the effort of Public Works to recognize the issue and create a solution.
 
Roll callCouncilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Resolution 2017-03 was duly adopted.
 
         60.4     COUNCIL BILL 2017-04 An ordinance authorizing execution of an agreement between the City of Medford and Teamsters Construction and Maintenance concerning wages, hours, fringe benefits, and other working conditions retroactive from July 1, 2016, through June 30, 2019.
                    
                     Human Resources Director Mike Snyder presented a staff report, noting this is a renewal to the current agreement and that negotiations were conducted pursuant to the terms set by Council. The negotiations began in May, 2016 and went through a mediation process.
 
MotionAdopt the ordinance.
Moved byMichael Zarosinski                                          Seconded by:  Clay Bearnson
 
Councilmember Zarosinski clarified the Council has been in this process for seven months. Councilmember Bearnson questioned if there were perpetual negotiations; Mr. Snyder noted the City is unique as we have seven bargaining units and a significant amount of time is spent negotiating. City Manager Brian Sjothun requested Mr. Snyder notify the Council about upcoming expiring contracts this year.  Mr. Snyder spoke regarding recent Fire Department negotiations.
 
Roll callCouncilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Ordinance 2017-04 was duly adopted.
 
70.    Council Business
         70.1     Boards and Commissions Appointments
a.   Multicultural Commission: Two full-term positions, with terms ending January 31, 2020; two partial-term positions with terms ending January 31, 2018.  Applications were received from Jamiee Cordero, Debra Lee, Neeta Lakshmi Singh and Danielle Booth.  Councilmember Stine noted that interviews were held for Multicultural Commission vacancies.
 
MotionAppoint Jamiee Cordero and Debra Lee to the full-term positions on the Multicultural Commission with terms ending January 31, 2020 and Danielle Booth to a partial position with a term ending January 31, 2018. 
 
Councilmember Gordon noted there were four openings; Councilmember Stine explained that one person did not show up for interviews. 
 
Moved byKevin Stine                                                     Seconded by: Michael Zarosinski
Roll callCouncilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.
 
Councilmember D’Alessandro questioned whether Councilmembers that did not attend interviews could vote on appointments; Councilmember Gordon clarified Councilmembers should only vote if they attended interviews or listened to the audio recordings of the interviews.
 
b.   City Budget Committee:  Three full-term vacancies with terms ending January 31, 2021.  Applications were received from Daniel Bunn, Heather Casey, Steven Dickson James Herndon, Brooke Lazzari, Ron Norris, Roberta Thornton, and Amy Thuren. 
 
Roll call for three full-term vacancies: Councilmembers Bearnson, Gordon, Jackle, Stine and Zarosinski voting for Daniel Bunn; Councilmembers Bearnson, Gordon, Stine and Zarosinski voting for Heather Casey; Councilmembers Bearnson, Jackle and Stine voting for Steven Dickson; Councilmembers Gordon, Jackle and Zarosinski voting for Ron Norris; Mayor Wheeler and Councilmembers Brooks, D’Alessandro, and Wallan abstaining. 
 
City Recorder Karen Spoonts reported Daniel Bunn received five votes; Heather Casey received four votes; Steven Dickson and Ron Norris each received three votes. 
 
ResultsDaniel Bunn was appointed to the City Budget Committee with a term ending January 31, 2021.
 
Councilmember Gordon and Stine discussed how to continue the vote as only five Councilmembers were able to vote and past practice required five votes for appointments.  Ms. Cooper noted there is nothing in the Code requiring five votes for appointment. 
 
MotionFor these nominations, a majority of the voting members constitute a majority in terms of appointments to these Boards and Commissions.
Moved byKevin Stine                                                     Seconded by: Michael Zarosinski
Roll callCouncilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
 
Councilmember Gordon explained that pursuant to the first vote, Daniel Bunn was appointed.  Heather Casey’s appointment would need confirmation with a second vote. 
 
Second roll callCouncilmembers Bearnson, Gordon, Stine and Zarosinski voting for Heather Casey; Councilmembers Bearnson, Jackle, Stine and Zarosinski voting for Steven Dickson; Councilmembers Gordon and Jackle voting for Ron Norris. 
 
ResultsHeather Casey and Steven Dickson were appointed to the City Budget Committee with terms ending January 31, 2021.
 
c.   Landmarks and Historic Preservation Commission: Three full-term vacancies with terms ending January 31, 2021.  Applications were received from Sharie Beale, Scott Henselman and Ben Truwe.  Councilmember Gordon noted that Roberta Thornton did not apply for this Commission. However, during the interview process, Council had asked if she would be interested in serving due to her background and she has been added to the list of candidates.  
 
Roll call for three full-term vacancies: Councilmembers Bearnson, D’Alessandro, Gordon, Wallan, Stine and Zarosinski voting for Sharie Beale and Scott Henselman; Councilmembers Bearnson, Gordon, Jackle, Stine and Zarosinski voting for Roberta Thornton; Mayor Wheeler and Councilmember Brooks abstaining from all voting; Councilmembers D’Alessandro and Wallan abstaining from voting on the appointment of Roberta Thornton or Ben Truwe. 
 
Results: Sharie Beale, Scott Henselman and Roberta Thornton were appointed to serve on the Landmarks and Historic Preservation with terms ending January 31, 2021. 
 
d.   Planning Commission:  Two full-term positions with terms ending January 31, 2021; one partial term with a term ending January 31, 2020.  Applications received from Edwin (EJ) McManus and Patrick Miranda. 
 
Roll callCouncilmembers Bearnson, D’Alessandro, Gordon, Jackle, Stine, Wallan and Zarosinski voting yes; Mayor Wheeler and Councilmember Brooks abstaining.
 
ResultsEdwin (EJ) McManus and Patrick Miranda were appointed to the Planning Commission, with terms ending January 31, 2021. 
 
e.   Site Plan and Architectural Commission:  Three full-term positions, with terms ending January 31, 2021.  Applications were received from William Chmelir, James Quinn and Rick Whitlock. 
 
MotionAppoint William Chmelir, James Quinn and Rick Whitlock to the Site Plan and Architectural Commission.
Moved by:    Clay Bearnson                                             Seconded by:  Michael Zarosinski
 
Councilmember Zarosinski clarified that William Chmelir would be appointed to the Engineer position.
 
Roll call: Councilmembers Bearnson, D’Alessandro, Gordon, Jackle, Stine, Wallan and Zarosinski voting yes; Mayor Wheeler and Councilmember Brooks abstaining. 
ResultsWilliam Chmelir, James Quinn and Rick Whitlock were appointed to the Site Plan and Architectural Commission with terms ending January 31, 2021. 
 
                     f.    Councilmember Gordon noted an AIC regarding the anti-hate resolution is scheduled for the January 19, 2017 meeting.
 
                     g.   Councilmember Gordon noted that downtown sidewalk repair was discussed during today’s Council Officers meeting. 
 
MotionDirect the City Manager to place an item on the next Council meeting agenda to establish a Central Avenue sidewalk project in the current budget.
Moved byKevin Stine                                                     Seconded by: Clay Bearnson
 
Mr. Sjothun noted this motion is a formality as Council requested the sidewalk repair to be completed within the current budget.  Councilmember Jackle noted he has participated in conversations regarding this topic and was abstaining. Councilmember Wallan questioned whether this motion helped the timeline or the budget; Councilmember Gordon explained that in order to use the funding from this budget cycle, a motion was required.  Councilmember Wallan asked whether a waiver was still required before repairs were made; Mr. Crebbin confirmed that a waiver was still required.  Councilmember Gordon requested a list of property owners indicating which had signed a waiver and which had not.
 
Roll call: Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Stine, and Zarosinski voting yes; Councilmembers Jackle and Wallan abstaining. 
Motion carried and so ordered.
 
         70.2     Election of Council Officers
Councilmember Gordon noted that nominations for Council Officers did not require a second.
 
Motion: Nominate Councilmember Zarosinski for President of the Medford City Council.
Moved by: Dick Gordon
 
Motion: Nominate Councilmember Stine for President.
Moved byKevin Stine
 
Councilmember Stine stated the Council should be more active in communicating with citizens.
 
Roll callCouncilmembers Bearnson, Brooks, and Stine voting for Stine; Councilmembers D’Alessandro, Gordon, Wallan and Zarosinski voting for Zarosinski. 
Results:        Councilmember Zarosinski was appointed as President.
 
MotionNominate Councilmember Jackle for Vice President.
Moved byTim D’Alessandro
 
MotionNominate Councilmember Bearnson for Vice President.
Moved by: Clay Bearnson
 
Roll callCouncilmembers Bearnson, Brooks, and Stine voting for Bearnson; Councilmembers D’Alessandro, Gordon, Jackle, Wallan and Zarosinski voting for Jackle. 
ResultsCouncilmember Jackle was appointed as Vice President
 
80.    City Manager and Other Staff Reports
         80.1     Introduction of Planning Director Matt Brinkley
Mr. Sjothun introduced Matt Brinkley, our new Planning Director. Mr. Brinkley stated the City has excellent staff and is looking forward to working with them and Council.
 
         80.2     Further reports from City Manager
a.   Mr. Crebbin noted the City of Medford has been designated as a storm-ready city by the National Weather Service.  He explained Medford does not have snowplows, because they are only needed about every six years; plows pile snow on the sidewalks and block driveways. 
 
      Councilmember Brooks questioned the economic and health care impact of closing the city for three days; Mr. Crebbin explained there is a snow response plan in place. He estimated it would cost two million dollars for snow equipment. Councilmember Wallan recommended notifying the public regarding the plan. Mayor Wheeler noted we have a plan in place and stated Mr. Sjothun is working on improving communication. Mr. Sjothun noted the City is working with a skeleton crew taking down tree branches, etc.
 
b.   Mr. Sjothun received a call from Mike Cavallaro regarding distribution of meals to seniors. City staff assisted with the food distribution to those citizens to ensure they received their meals. 
 
c.   Tonight’s study session and evening meeting have been cancelled.
 
d.   New City Council group pictures would be taken immediately following today’s meeting.
     
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued:
                        Dr. Martin Luther King Jr. Day – January 16, 2017
 Councilmember Brooks thanked the Mayor for the Martin Luther King, Jr. Day proclamation; she provided the quote “Justice is what love looks like in public.”
 
                        Child Trafficking Awareness Month – January 2017
 
         90.2     Further Council committee reports
Councilmember Stine asked the President and Vice President regarding Council Liaison appointments to Boards and Commissions; Councilmember Zarosinski stated he will send out an email requesting preferences.
 
         90.3     Further remarks from Mayor and Councilmembers
                     Councilmember Bearnson welcomed the new Councilmembers.
 
Councilmember Brooks thanked the staff in the City Manager’s Office, Technology Services and Human Resources Departments for their assistance in preparing new Councilmembers for service.
 
100.  Adjournment to the Evening Session
The evening meeting was cancelled. Agenda Item 120.1 will be moved to the next Council meeting.
                    
       There being no further business, this Council meeting adjourned at 1:28 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen Spoonts, MMC
City Recorder
 

 

© 2017 City Of Medford  •  Site By Project A

Quicklinks

Select Language

Share This Page

Back to Top