Agenda & Minutes

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Mayor & Council (View All)

City Council Study Session Agenda & Minutes

Minutes
Thursday, January 19, 2017

AGENDA
6:00 p.m.
City Hall, Medford Room
411 West 8th Street, Medford, Oregon
 
1.  Fire Station #3 – Direction

MINUTES
6:00 p.m.
City Hall, Medford Room
411 West 8th Street, Medford, Oregon

The Medford City Council Study Session was called to order at 6:00 p.m. in the Medford Room of the Medford City Hall on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan, Michael Zarosinski
 
City Manager Brian Sjothun; City Attorney Lori Cooper; City Recorder Karen Spoonts; Finance Director Alison Chan; Fire Chief Brian Fish; Human Resource Director Mike Snyder; Police Lieutenant Phil Eastman
 
Fire Station #3 - Direction
City Manager Sjothun stated we will be seeking Council’s direction on:
  • Funding for Fire Station #3
  • Design and construction process
  • Potential future Council action
 
Fire Station #4 is slightly over budget by $22,000 but staff does not expect it to go over that; $100,000 was added to the project due to needed paving.
 
Council questioned:
  • Funds 10 & 11 (It was set at a rate to hire five policeman and five firemen. The fee was increased to add three fire stations and the police station)
  • Debt payment in the bond (Is interest only until July 2019. We did not have to initiate a loan for the interest, only from the general fund. Public safety fees cannot be transferred to the general fund)
  • How to supplement until all $2,600,000 is available (It would be in the same budget cycle, we can supplement from the general fund and it is more of a cash flow issue)
  • Rental tax fee to pay part of the bond (Revenue sources will continue to keep USCCP in the condition it is by replacing turf, etc.)
 
Options:
  • Keep existing contracts for design and construction
  • Accept funding recommendations presented
  • Future Council actions – February 2 to move forward with Fire Station #3
 
Council questioned:
  • Keep the architect and hire a new contractor (would need Legal’s opinion but you would lose time)
  • Would Rick Isner run this (he would and the timeline presented is from him)
  • Negotiating the GMP (the last half of the project with the architect/contractor as a team saved us money and time)
  • Could we obtain commitments from Adroit and ORW to have the same management personnel working on this project; (City Manager would contact both companies tomorrow to find out)
 
Council agreed to move forward.
 
The meeting adjourned the regular City Council meeting at 7:04 p.m.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 

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