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Agenda & Minutes

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Mayor & Council (View All)

City Council Study Session Agenda & Minutes - Evening

Thursday, January 26, 2017

January 26, 2017

5:30 p.m.
City Hall, Medford Room
411 West 8th Street, Medford, Oregon

                       1.    Proposed Medford Events Center (Direction)

January 26, 2017
5:30 p.m.

Medford City Hall, Medford Room
411 West 8th Street, Medford, Oregon

The Medford City Council Study Session was called to order at 5:30 p.m. in the Medford Room of the Medford City Hall on the above date with the following members and staff present:
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks*, Tim D’Alessandro*, Dick Gordon, Tim Jackle, Kevin Stine*, Kim Wallan, Michael Zarosinski
City Manager Brian Sjothun; City Attorney Lori Cooper; City Recorder Karen Spoonts; Police Chief Randy Sparacino; Fire Chief Brian Fish, Parks and Recreation Direction Rich Rosenthal; Human Resource Director Mike Snyder
Steering Committee: Bill Thorndike; Eli Matthews; Bruce Hoevet; Ed Singler
Thomas Hazinski and Alex Moon of HVS Convention, Sports & Entertainment Facilities Consulting (HVS) via Skype
*Arrived and or left as noted.
Proposed Medford Events Center (Direction)
The City received a $100,000 grant from the State of Oregon in order to provide consulting services to determine the feasibility of a community conference center in Medford. HVS completed Phase One of the scope and presented the Draft Market and Feasibility Study. A full review of the Phase One scope along with information regarding the steering committee’s questions was provided through a Skype presentation by Tom Hazinski and Alex Moon.
Staff is seeking direction on the following options available to Council:
  1. Continue project by moving forward with final phases ($40,000 of the $100,000 has been spent)
  2. Request additional information from consultant prior to moving forward
  3. Not move forward with additional phases and return remainder of funding to the State of Oregon
HVS considered two primary options for venue development 1) a stand-along conference center and 2) a multi-purpose events center and sports complex. Based on their research, Medford’s strengths are the variety of outdoor sports fields and unique weather patterns that enable outdoor activity for nine months of the year. Its main weakness is that Medford offers little for indoor sports activities. The city could build upon its current success with outdoor sports by creating an indoor sports complex.
*Councilmember Brooks arrived.
  • The status of the sports parks shown; Mr. Hazinski noted they are all viable. Some are privately owned, some subsidized by a city. No profitability information was given.
  • Why were these sport complexes chosen (anything similar to Medford); Mr. Moon noted they are designed to attract lots of tournaments and are indoor complexes. Round Rock, TX, and Springfield, OR are close to Medford’s size. The relevance has more to do with the makeup of the facility to hosts tournaments.
* Councilmember Stine left at 6:20 p.m.
* Councilmember D’Alessandro left at 6:28 p.m. and returned at 6:32 p.m.
  • What would take place in Phase 2 & 3; Mr. Hazinski stated they would present location options, rework the analysis around the site, and lastly, a financial analysis. At the end of the process you would know if it would be an appropriate project for Medford.
  • What is the community’s input as they had the desire to obtain the money from the state; Mr. Thorndike said this was a unique opportunity to have a fresh look.
  • Would Council receive support from the business community; Mr. Hoevet said that yes, they offered an open slate. They received much interest for a multi-use facility for use in the winter.
  • Would we see a decrease in the use of a sports complex; Mr. Hazinski stated they will look at economic trends and the overall demand in the industry.
  • Winter month travel due to weather conditions; Mr. Hazinski stated they will look at that. City Manager Sjothun noted we need to think about local demand first; tournament demand is secondary. We have so much demand for usage and need about ten more school gyms.
  • Councilmember Gordon questioned if we have done a study pertaining to local demand; Mr. Sjothun stated the Leisure Service Plan speaks of the need.
Council agreed to move forward to the next phase.
The meeting adjourned at 7:04 p.m.
Karen M. Spoonts, MMC
City Recorder

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