Housing and Community Development Commission
Wednesday, February 8, 2017
5:30 p.m. – 7:00 p.m.
Lausmann Annex Building - Conference Room 151
Meeting called to order @ 5:35 p.m.
Present: Commissioners – Dawn Blanchette, Bill Boehning, Marie Cabler, Heidi Hill, Daniel Smith, Chad McComas, John Michaels, and Jennifer Puryear. Staff – Angela Durant. Absent: Council Liaison – Dick Gordon. Commissioners – Denise James.
2.Introduction of New Commissioners – New commissioners Heidi Hill and John Michaels were welcomed and introduced.
4.Approval of Minutes from December 7, 2016
Minutes approved as submitted.
a) New Commissioner “Onboarding” Process – Commissioners shared ideas regarding establishing an onboarding process for new commissioners. Marie Cabler and Angela Durant will arrange individual meetings with interested commissioners until a more formal process can be established.
b) Election of New Officers – A new Commission Chair and Vice-Chair were elected.
Motion 1: A motion was approved to appoint Marie Quinn-Cabler as Chair of the Housing and Community Development Commission through January 2018. Motion made by Denise James; seconded by John Michaels. Motion passed.
Motion 2: A motion was approved to appoint Bill Boehning as Vice-Chair of the Housing and Community Development Commission through January 2018. Motion made by Daniel Smith; seconded by Denise James. Motion passed.
c) Distribution of CDBG Applications and Orientation of Scoring Process – Angela Durant distributed CDBG application binders and provided commissioners with a summary regarding the eligibility of each proposal; all applications received were deemed eligible. Eight public service program (PSP) and six housing/community development capital improvement project (CIP) applications were received. The combined PSP funding requests totaled $144,500; $331,418 on the CIP side. Applications were received from the following agencies: 1) St. Vincent de Paul 2) Community Volunteer Network; 3) Maslow Project; 4) Hearts with a Mission; 5) Medford Senior Center (2); 6) Alliance of Generations/Boys to Men; 7) Consumer Credit Counseling of Southern Oregon; 8) Center for Nonprofit Legal Services; 9) Housing Authority of Jackson County (2); 10) Medford Parks and Recreation Department (2); and Children’s Advocacy Center.
a) Commission Meeting Attendance Policy – Marie Cabler initiated discussion of the rules of order, attendance requirements, and conduct of the members of the Commission. Potential conflicts of interest were also addressed. Staff provided commissioners with her cell phone should she need to be reached outside of business hours.
b) New CDBG Application Online System Update – Angela Durant provided an update on the new online CDBG application submission system. Although the system was reported to be more efficient, staff will continue to improve upon areas relating to text boxes, budget pages, and board profile and agency demographic tables.
7.Remarks from Council Liaison
8.Remarks from Commissioners
a) Commissioners – Denise James provided the Commission with a summary of her trip to Washington D.C. as an advocate for Habitat for Humanity. She touched on funding sources including SHOP, CDBG, HOME, AmeriCorps, and tax reform. She also mentioned that the Administration’s priorities include infrastructure, healthcare, and building the wall; affordable housing was not on the top of the list.
Chad McComas provided an update on the Kelly Warming Shelter at Medford’s First United Methodist Church. The shelter accepts 75 individuals each night and is operated by volunteers.
b) Chair – None.
Meeting adjourned at 7:20 p.m.