Meeting called to order @ 5:30 p.m.
1. Roll Call
Housing and Community Development Commission
Wednesday, March 1, 2017
5:30 p.m. – 7:00 p.m.
Lausmann Annex Building - Conference Room 151
Present: Commissioners – Dawn Blanchette, Bill Boehning, Marie Cabler, Heidi Hill (*left early), Denise James, Daniel Smith, and John Michaels. Staff – Angela Durant. Council Liaison – Dick Gordon. Absent: Commissioners –Chad McComas and Jennifer Puryear.
2. Public Comments
3. Council Liaison Introduction
– Councilman Dick Gordon briefly introduced himself and expressed his appreciation for the work of the Commission. He provided commissioners with a copy of the City Council Handbook and referenced responsibilities of the Council liaison, staff liaison, and commissioners. Brief discussion continued relating to communication responsibilities, voting procedures, staff time, leadership and respectfulness.
4. Approval of Minutes from February 8 and February 15, 2017-
Minutes were approved as submitted.
5. New Business
a) Discuss 2016 CDBG Applications & Presentations -
Marie Cabler began discussion with comments on self-sufficiency materials provided by Maslow Project. Commissioners discussed each application in preparation for the funding recommendation meeting to be held on March 22, 2017. Key areas of discussion related to the percent of administration costs to organization budget, variances in business operations and reporting, project leverage, cost per person, agency effectiveness, budget presentations, agency missions, capital improvement project funding history and various long-run renovation plans, and public facility renovation eligibility.
Councilman Gordon brought to the attention of staff and the Commission that Alliance of Generations’ application did not indicate a potential conflict of interest with the agency’s Board Treasurer, Pete Young. Pete is the park planner with the Parks and Recreation Department. Staff will request correction from the applicant.
Other issues discussed included: 1) scoring applications prior to knowing the City’s entitlement funding; 2) allocation strategies and restrictions; 3) consolidated planning goals; 4) annual housing prioritization; and 5) status of Medford Senior Center’s transition and potential partnership with the Parks and Recreation Department.
Angela Durant provided commissioners will instructions on using the Excel scoresheet file to submit scoring results electronically. Scoring is due March 8th.
The Commission discussed the appropriateness of assigning permanent supportive housing bonus points to St. Vincent de Paul’s 2017 application.
Discussion continued on whether or not an application should receive partial points; commissioners agreed this would not be on option during the 2017 grant cycle.
A motion was made to award St. Vincent de Paul 10 bonus points under the 2017 “permanent supportive housing” program year funding priority. Motion made by Daniel Smith; seconded by Bill Boehning. Motion failed.
The commission agreed on awarding the Housing Authority of Jackson County’s Royal Apartment infrastructure project with permanent supporting housing bonus points because the project utilizes HUD Section-8 Vouchers on a permanent basis.
b) Challenges, Opportunities, and Solutions Forum –
Marie Cabler updated the commission on the community forum to be held on March 15. A flyer was distributed by staff.
**Heidi Hill left at 6:45 p.m.
6. Remarks from Council Liaison
7. Remarks from Commissioners
a) Commissioners – None.
b) Chair – None.
8. Staff Report
a) Housing Workgroup Update (6-Step Project Development Toolkit) – Angela Durant suggested this agenda item be tabled for a future meeting.
Meeting adjourned at 7:11 p.m.