Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Minutes
Thursday, March 09, 2017

The regular meeting of the Planning Commission was called to order at 5:35 PM in the City Hall Council Chambers on the above date with the following members and staff in attendance:
 
Commissioners Present
Patrick Miranda, Chair
David McFadden, Vice Chair
Joe Foley
Bill Mansfield
E. J. McManus
Jared Pulver
 
Commissioners Absent
David Culbertson, Excused Absence       
Mark McKechnie, Excused Absence
               
Staff Present
Matt Brinkley, Planning Director
Kelly Akin, Assistant Planning Director
Kevin McConnell, Deputy City Attorney
Alex Georgevitch, City Engineer
Greg Kleinberg, Fire Marshal
Terri Rozzana, Recording Secretary
Carla Paladino, Principal Planner
Kyle Kearns, Planner II
Liz Conner, Planner II
 
10.          Roll Call
 
20.          Consent Calendar/Written Communications.  None.
 
30.          Minutes
30.1.      The minutes for February 23, 2017, were approved as submitted.
 
40.          Oral and Written Requests and Communications.  None.
 
Kevin McConnell, Deputy City Attorney, read the Quasi-Judicial Statement.
 
50.          Public Hearings – Continuance Request
50.1 LDS-16-152 Consideration of Lilybrook, a 14 lot residential subdivision on a 1.64 acre parcel located at the northeast corner of Agate Street and Hart Avenue, within an SFR-10 (Single-Family Residential, ten dwelling units per acre) zoning district (382W01AB700). (Clyde Akins, Applicant; CSA Planning, Ltd., Mike Savage, Agent).  The applicant has requested that this item be continued to the April 13, 2017, Planning Commission meeting.
 
Chair Miranda stated that if there are members in the audience that have come to testify on this agenda item and cannot attend the Thursday, April 13, 2017, Planning Commission hearing, please come forward and the Planning Commission will hear your testimony at this time.  Please keep in mind that it is possible that your questions may be answered when staff presents their staff report on Thursday, April 13, 2017.  There will be no decisions made this evening on this agenda item.
 
The public hearing was opened and there being no testimony the public hearing was closed. 
 
Motion:  The Planning Commission continued LDS-16-152, as per the applicant’s request to the April 13, 2017, Planning Commission meeting. 
 
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Foley
 
Roll Call Vote: Motion passed, 6-0.
 
New Business
50.2 CP-17-010 Consideration of a minor amendment to the Transportation Element of the Comprehensive Plan, or the Transportation System Plan, to update the project description for the proposed expansion of Foothill Road. Inconsistencies have been brought to Staff’s attention and the amendment is needed to be eligible for Federal funds.   (City of Medford, Applicant)
 
Kyle Kearns, Planner II, reviewed the purpose, procedural requirements, read the approval criteria and gave a staff report.
 
Commissioner McManus asked, will the denial of the grant funding affect future grants?  He is wanting to make sure the inconsistencies that staff found that there would not be any potential inconsistencies that might affect grant requests.  Alex Georgevitch, City Engineer, stated they were denied the opportunity to apply for the current round of funding.  It would occur again if the change does not take place.  Making the change will allow building a consistent road with what the City Council has directed Public Works to build and what the Transportation System Plan envisions for this facility. It will also allow Public Works to compete for Federal funds. 
 
Commissioner Pulver assumes the multi-use path is not in the definition of what a major arterial improvements associated with major arterial is.  Is that an add-on?  Mr. Kearns stated yes to better match the project that is being developed. 
 
The Public Hearing was opened and there being no testimony the public hearing was closed.
 
Motion:  The Planning Commission based on the findings and conclusions that all of the approval criteria are either met or are not applicable, initiate the amendment and forwards a favorable recommendation for adoption of CP-17-010 to the City Council, per the Staff Report dated March 2, 2017, including Exhibits A through E. 
 
Moved by: Vice Chair McFadden                              Seconded by: Commissioner McManus
 
Roll Call Vote: Motion passed, 6-0.
 
50.3 ZC-17-006 Consideration of a zone change from SFR-00 (Single Family Residential – one dwelling unit per existing lot) to SFR-6 (Single Family Residential – six dwelling units per gross acre) on two lots totaling 3.25 acres. The subject site addresses are 1806 Thomas Road, located on the west side of Thomas Road approximately 460 feet north of Sunset Drive (372W35DC Tax Lot 800) and 2214 Sunset Drive, located on the north side of Sunset Drive approximately 415 feet west of Thomas Road (372W35DC Tax Lot 3300). (Timothy McFarlane, Applicant; Scott Sinner Consulting, Agent)
 
Chair Miranda inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose. None were disclosed.
 
Chair Miranda inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Liz Conner, Planner II, stated that staff received a letter from the Fair Housing Council of Oregon.  A copy was emailed to the Planning Commission and will entered into the record as Exhibit G.  Ms. Conner reviewed the content of the letter and stated that Statewide Planning Goals are addressed at the time the General Land Use Plan map designation is approved.  There is no action needed.  Ms. Conner corrected the address on Thomas Road to be 1796 not 1806.  The tax lot remains the same.  Ms. Conner read the zone change criteria and gave a staff report.
 
The public hearing was opened.
 
a. Scott Sinner, Scott Sinner Consulting, Inc., 4401 San Juan Drive, Medford, Oregon, 97504-9343.  Mr. Sinner reported that they agree with the staff report.  It meets the approval criteria and locational standards.  It is consistent with the Transportation rule System Plan.  Category “A” facilities are available.  The correction of the address has been stated. 
 
Mr. Sinner reserved rebuttal time.
 
The public hearing was closed.
 
Motion:  The Planning Commission adopts the findings as recommended by staff and adopts a Final Order for approval of ZC-17-006 per the staff report dated February 28, 2017, including Exhibits A through G.
  
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Foley
 
Roll Call Vote: Motion passed, 6-0.
 
50.4 LDS-17-005 Consideration of a tentative plat for a 21 lot residential subdivision on 4.1 acres zoned SFR-6 (Single Family Residential, 6 dwelling units per gross acre) located on the west side of Kings Highway approximately 300 feet north of Halvorsen Street and east of the Aspen Street terminus and south of the Brock Way terminus. (372W36DA TL 5002) (Vision Homes, Applicant; Neathamer Surveying Inc., Agent)
 
Chair Miranda inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose. None were disclosed.
 
Chair Miranda inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Liz Conner, Planner II, stated that there have been additional exhibits submitted after the publication of the staff report.  They were emailed to the Planning Commission for their review and will be submitted into the record as Exhibits R, S and T.  Also, the recommended action in the staff report states to adopt a Final Order.  Staff recommends that the Planning Commission directs staff to prepare a Final Order to be presented at the next Planning Commission meeting.  Ms. Conner read the land division criteria and gave a staff report.
 
The public hearing was opened.
 
a. Bob Neathamer, Neathamer Surveying, Inc., 3126 State Street, Suite 203, Medford, Oregon, 97504.  Mr. Neathamer reported that the owners of Vision Homes are in the audience this evening.  Ms. Conner did a good job explaining the issues.  This is an infill project with limitations.  The City’s Transportation Manager is in agreement with the findings the applicant presented.
 
Mr. Neathamer reserved rebuttal time.   
 
The public hearing was closed.
 
Motion:  The Planning Commission adopts the findings as recommended by staff and directs staff to prepare a Final Order for approval of LDS-17-005 per the staff report dated February 29, 2017, including Exhibits A through T. 
 
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Foley
 
Roll Call Vote: Motion passed, 6-0.
 
60.  Reports
60.1            Site Plan and Architectural Commission.
Kelly Akin, Assistant Planning Director reported that the Site Plan and Architectural Commission met on Friday, March 3, 2017.  They considered plans for the construction of a 20,000 square foot, three-story building on a one acre parcel located at the southeast corner of Biddle Road and Progress Drive.  They approved the application  
        
60.2        Report of the Joint Transportation Subcommittee.
Commissioner Pulver reported that the Joint Transportation Subcommittee has not met.  Commissioner Pulver asked, when the draft of the Transportation System Plan is completed, does it come to the Planning Commission for recommendation to the City Council?  Matt Brinkley, Planning Director, stated that procedurally, the Joint Transportation Subcommittee is not the only body reviewing the TSP.  The Bicycle and Pedestrian Advisory Committee is also reviewing it.  There will be public outreach meetings to talk about the goals and objectives.  The goals and objectives will be forwarded to the consultant.  They will use those to start developing the project list.  Once staff has the entire document it will come to the Planning Commission for formal review then recommendation to the City Council of the entire updated TSP.  In the meantime, there will be a study session with the Planning Commission to discuss the goals and objectives. 
 
Commissioner Pulver stated that the public side of the Joint Transportation Subcommittee are interested in bike lanes, public transit and those sorts of interest.  He is looking for input from the Planning Commissioners.  They will have their opportunity at the study session.
 
Chair Miranda reported that if there are any comments from the Planning Commission to let him or Commissioner Pulver know so they can take back to the Joint Transportation Subcommittee.
 
Chair Miranda stated that the Joint Transportation Subcommittee is still down one Planning Commission liaison.  Right now they meet once a month but after the TSP is completed they will go back to meeting quarterly.
 
Mr. Brinkley reported they want to conclude the TSP by the end of this summer meaning getting it to a point where the Planning Commission is formally reviewing it for recommendation to the City Council.
                           
60.3        Planning Department
Mr. Brinkley announced that the Jackson County Planning Commission recommended that the Board of Commissioners adopt the City of Medford’s UGB amendment application as presented.  It was a 2 to 1 vote.  Chair Green of the Jackson County Planning Commission raised several concerns.  Those concerns will be able addressed in the record in front of the Board of Commissioners.  The Board of Commissioners should convene in approximately 8 weeks.  After that it will go to the Land Conservation and Development Commission.
 
Vice Chair McFadden asked, can the County submit those to the State one city at a time or since it was all a Regional Plan, does all the cities have to be approved and then sent to the State?  Mr. Binkley reported no.  Each individual city is able to make its UGB amendment however it sees fit.  They are approved one at a time.  Medford is the first of all the signatory communities.  There are some other RPS things that have to be done with the Regional partners, such as Regional Housing which staff is currently working on. 
             
70.          Messages and Papers from the Chair.  None.
 
80.          Remarks from the City Attorney. None.
 
90.          Propositions and Remarks from the Commission.  None.
 
 100.       Adjournment
The meeting was adjourned at 6:29 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
 
Submitted by:
 
Terri L. Rozzana                                                                
Recording Secretary                                                                      
 
Patrick Miranda
Planning Commission Chair
 
Approved: March 23, 2017

 

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