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Agenda & Minutes

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Mayor & Council (View All)

City Council Study Session Agenda & Minutes

Thursday, March 09, 2017

March 9, 2017

12 Noon
City Hall, Medford Room
411 West 8th Street, Medford, Oregon

                   1.  Medford Senior Center – Direction


March 9, 2017
Medford City Hall, Medford Room
411 West 8th Street, Medford, Oregon

The Medford City Council Study Session was called to order at 12 p.m. in the Medford Room of the Medford City Hall on the above date with the following members and staff present:
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Kevin Stine, Kim Wallan
Acting City Manager Alison Chan; City Attorney Lori Cooper; City Recorder Karen Spoonts; Interim Parks and Recreation Director Rich Rosenthal; Medford Senior Center Representatives: Vice President Ryan Mallory; Financial Officer Lori Williams; and Boardmember Andrea Jablonski
Councilmembers Dick Gordon, Tim Jackle and Michael Zarosinski were absent.
Medford Senior Center – Direction
Interim Parks and Recreation Director Rich Rosenthal noted Councilmember Gordon requested an assessment regarding whether or not the City of Medford should manage the Senior Center. 
Are we interesting in pursuing a management contract? If so, how would you like staff to bring this forward; through the budget or at a council meeting.
  • Provided staff history and Senior Center facts
    • Open to the public; has about 680 memberships
    • Serves approximately 191 people per day
    • Traditionally has had paid staff, but only has volunteers now
  • Potential to serve one-third of residents through programs and services
    • Activities, education
    • Health screenings
    • Thrift store
    • Senior advocacy
  • Facility facts and needs
    • Built in 1973; remodeled 2014
    • ADA compliance
    • Repairs needed: concrete, carpet, tiles, windows, siding, exterior lighting, flag pole and signage
  • Funding/Revenue
    • CDBG and General Fund Grants
    • Most revenue is from bingo, donations and memberships
  • Senior Center Board Direction
    • City to run day-to-day operations; they would run lunch and bingo
    • Board to provide funding to offset City costs
  • Key considerations
    • If center closes, City would most probably be pressured by the public to provide those services
    • What happens if the Board can’t offset City costs?
  • Board concerns
    • Center has been financially struggling the past few years
    • 100% turnover in the Board in the past three years
    • Center should have enough funding to cover expenses for 2017
  • Why Board believes the Senior Center is not financially successful
    • Services provided are not well promoted; Parks and Recreation has the tools to promote
    • Board is stable, but is caught up in the operation
    • Could increase annual membership
  • Multigenerational programs available
    • City has expertise to leverage
    • Mentorship with a teenagers, such as Cascade
  • Revenue neutral for the City
    • City could ask for a monthly payment from the Center
    • Meal program does not currently generate profit
    • Partnerships within the community; better marketing could improve revenue
  • Draft contract
    • Include probationary period; less than one year
    • Quarterly payments versus monthly
    • Should have quarterly reports
    • Termination clause; 90 days by either party
    • Goal is to get City staff there by July 1
    • Increased staffing should be included in the budget process
  • Council agreed to
    • Bring forward as a budget issue
    • Include revenues/expenses in 2017-19 Parks biennial budget request
The meeting adjourned at 12:57 p.m.
Karen M. Spoonts, MMC
City Recorder

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