Agenda & Minutes

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Mayor & Council (View All)

City Council Study Session Agenda & Minutes

Minutes
Thursday, April 13, 2017

AGENDA
April 13, 2017
12 Noon
City Hall, Medford Room
411 W. 8th Street, Medford, Oregon

                                 1.   Update on Transportation Projects


MINUTES
April 13, 2017
City Hall, Medford Room

411 W. 8th Street, Medford, Oregon

The Medford City Council Study Session was called to order at 12:00 p.m. in the Medford Room of the Medford City Hall on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan, and Michael Zarosinski
 
Acting City Manager Alison Chan; City Attorney Lori Cooper; Deputy City Recorder Winnie Shepard; Public Works Director Cory Crebbin; Design and Construction Manager Dennis Hart, City Engineer Alex Georgevitch, Transportation Manager Karl McNair; Planning Director Matt Brinkley
 
Update on Transportation Projects
Public Works Director Cory Crebbin outlined the general process and timelines for transportation projects pursuant to the Transportation System Plan (TSP) and explained some of the more common reasons for delays:
  • Utility companies are given six months to move their lines; project needs to be completely designed to prevent moving twice
  • City prefers a longer bid period to prevent contractors from overbidding the project
  • City Council approval
  • Submittals may take as long as 45 days to approve
  • Punch list (list of additional tasks to be completed and approved)
  • Final inspection
 
Lozier Lane Project
  • Part of the 2003 TSP
  • From Stewart Avenue to Main Street
  • City received grant funding in 2012
  • Reviewed items for environmental clearance (extensive)
  • Prune Street improvement done to create detour for Lozier Lane traffic and reconstruct Lozier at the same time
    • Traffic will be detoured during the construction of the north half of Lozier
    • No through traffic will be allowed on Lozier; local traffic only
Mr. Crebbin distributed information on the Lozier Lane and Foothill projects and explained that a delay of approximately nine months occurred on the Foothills project due to trees located near Hillcrest. The trees were planted by the original property owner and were considered historic property.  Resolving the issue involved arborists, representatives from the city and county, the property owners and the state historical register.
 
Councilmember Gordon stated the information provided is much improved, but recommended including it on the city’s website and sending it to Council quarterly. He noted the following:
  • A “lack of accountability” by the Public Works Department
  • Requested Council input and reasoning when not following the TSP’s priority list
  • Inadequate arterial and collector streets
  • Issues reported to Public Works months ago are not completed and no updates were received regarding:
    • Appropriate ADA compliant handicap ramps on Cedar Links
      • Mr. Crebbin explained the permit had been pulled for the ramps
    • Delta Waters Road repairs; contractor has not completed the job
      • Public Works has notified Avista
      • Contractor has six months to complete repair
    • Intersection of Hillcrest and Black Oak
Councilmember Zarosinski suggested the monthly updates include the work completed, work anticipated, a priority list of projects and “problems encountered” to help Council track the status of projects. 
 
Mr. Crebbin clarified that the TSP has three tiers; projects can be completed out of order because of funding received or safety concerns.  Councilmember Stine questioned the age of the TSP as it was adopted by the City Council in 2003. He commented that priority projects from 2003 could differ significantly from today’s priorities. Planning Director Matt Brinkley explained that a TSP can cover a significant time period and are designed for approximately 20 years. He agreed that it should be updated on a regular basis. 
 
Sidewalks on Central:
  • Processing a change order for handicap ramps
  • Pavers are in worse shape due to winter weather
     
Councilmember Bearnson suggested processing an updated TSP; Mr. Brinkley responded that the TSP update was delayed because of the focus on the Urban Growth Boundary (UGB) amendment. The UGB amendment also caused major revisions to the TSP.
 
Councilmember Brooks voiced concerns about:
  • Intersection of Ohio and Northgate, but it is not in city jurisdiction; it is a private street
  • Intersection of Owens and Highway 62
  • Requested that reasons for delays are provided to Council to allow them to respond to constituents
  • Sewer revamp on Beatty/Manzanita
    • City dug holes 10 feet wide and 40 feet long, which remained up to ten weeks
    • No fencing around these holes; only “warning open sewage” signage and caution tape
    • Safety concern for children; car fell into the hole
    • Health concerns regarding the odor
  • Flashing beacon for Columbus Avenue
  • Citizen traffic control requests; it was noted that Public Works investigates all requests received
     
Out Transportation/Public Works Topics discussed:
  • Right-of-way permits would not be reported to Council; Public Works issues approximately 50 per week
  • Council would receive reports for all City-funded projects
  • Add stringent requirements within franchise agreements to prevent delays moving utilities for new sewer lines
  • Roundabout at Cedar Links and Springbrook is on the project list
  • Traffic signal at Columbus and Prune deferred
 
The meeting adjourned at 1:10 p.m.
 
 
 
Winnie Shepard
Deputy City Recorder
 

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