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Planning Commission (View All)
Planning Commission Study Session Agenda and Minutes
Monday, May 08, 2017
The study session of the Medford Planning Commission was called to order at 12:05 p.m. in the Lausmann Annex Room 151-157 on the above date with the following members and staff in attendance:
Patrick Miranda, Chair
David McFadden, Vice Chair
E. J. McManus
Mark McKechnie, Unexcused Absence
Alex Poythress, Excused Absence
Jared Pulver, Excused Absence
Kelly Akin, Assistant Planning Director
Kevin McConnell, Deputy City Attorney
Carla Paladino, Principal Planner
Kyle Kearns, Planner II
20.1 DCA-15-088 Article II Reorganization
NOTE: The recorder at this meeting had a malfunction and did not record the meeting. The notes were taken from staffs PowerPoint Presentation and from staff members in attendance.
Kyle Kearns, Planner II, reported that the major articles of the Medford Land Development Code are:
Article I General Provisions
Article II Procedural Requirements
Article III Zoning Districts
Article IV Public Improvement Standards
Article V Site Development Standards
Article VI - Signage
The Medford Land Development Code was adopted in 1987 with only minor changes to Article II in 30 years.
Typical code amendments pertain to land use/zoning and development.
There have been many changes in Planning in 30 years.
The lack of updates to Article II means:
Language is out of date
Procedures have changed
Procedures are outdated
The proposed changes within Article II are meant to create an easier and more adaptable Land Use Code to meet the needs of planning as it is today.
The following updates to Article II include:
Tentative Land Divisions/Partitions
Removal of Submittal Criterion
Updates to the entire Medford Land Development Code
A portion of the update is required to create an Article II that is easier to follow and read. It includes:
Combination of related sections
Moved Sections from Article I to Article II; 10.021, 10.031, 10.052, and 10.056
Deleted redundant or unnecessary language.
Another portion of the update is proposed to create a more current land use code with current planning practices. It includes:
Change plan authorization to land use action or review
Proposing procedural typed to change to:
Class A and B become Type IV
Class C becomes Type III
Class D becomes Type II
Class E becomes Type I
Changed Language to simpler terms
Converted masculine pronouns (he to neutral (they) words
Tentative Land Divisions/Partitions are currently Class C land use actions.
The proposal makes:
Partitions (3 or less parcels) a Type II Land Use Action
Land Divisions (>3 parcels) remains Type III (Class C)
Partitions are often simple in nature with little discretion needed to achieve approval.
Other changes include:
Removal of submittal criteria
Updated to the entire Medford Land Development Code
The next steps are as follows:
Send to agencies for comment
Ensure ORS compliance/consistency
Planning Commission hearing
The Planning Commission discussed the changes that pertain to tentative land divisions and partitions.
Vice Chair McFadden and Commissioner Foley raised concerns about controversial applications, including a particular case on White Oak Drive where there was a high amount of discretion needed as it was a concern of surrounding neighbors. They were concerned that taking land partitions away from the Planning Commission review may cause some issues in the future for more complex cases and the lack of a public hearing. Staff pointed out that partition applications accompanied by an Exception, such as the White Oak application, would go to the Planning Commission.
The Planning Commission discussed the possibility of adding a number threshold of citizen comments that would trigger a public hearing. The Planning Commission acknowledged this cannot be a criteria.
The Commission asked staff to double check it is in fact just the simple partitions that would be going to the Planning Director for review.
It was asked, can the Planning Director submit to the Planning Commission for assistance on tougher cases? Commissioner Mansfield pointed out that it is possible to give the Planning Director the authority to forward applications to the Planning Commission for a public hearing. Staff agreed to add language to that effect.
The Planning Commission asked, would this have any effect on the 120 day rule? Staff stated it will not. Part of this proposal is to give the Planning Commission appeal authority in partitions. The City Council would not hear this kind of appeal, the next step would be LUBA.
The Planning Commission was generally supportive of the changes to land partitions.
The Planning Commission was generally supportive of the overall changes to Article II with not much in terms of substantive comments
The Planning Commission gave some direction regarding more specific changes to Article II procedures. They want the amendments in two phases:
Phase 1: What staff is currently doing
Phase 2: Specific procedural requirements such as changes to the Site Plan and Architectural
Commission review, conditional use permit process and other changes be done separately from this code amendment.
Staff noted receipt of comments from CSA Planning received this morning. They would like to make changes to specific application procedures, particularly the conditional use permit. Staff agreed with the Planning Commissions direction to limit the amendment to reorganization at this time.
The meeting was adjourned at 12:30 p.m.
Terri L. Rozzana