Agenda & Minutes

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City Council Meeting Agenda & Minutes

Minutes
Thursday, June 01, 2017

AGENDA
June 1, 2017

12:00 Noon
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon
 
 
10.    Roll Call
 
20.    Approval or Correction of the Minutes of the May 18, 2017 Regular Meeting
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
40.    Consent Calendar
         40.1     COUNCIL BILL 2017-48 A resolution initiating the vacation of the remaining portion of Belknap Road, located south of the intersection of Garfield Street and Center Drive.
 
         40.2     COUNCIL BILL 2017-49 An ordinance granting right-of-way easements to Southern Oregon Friends of Hospice and Pacific Power to provide electrical and communication service to a Southern Oregon Friends of Hospice residence facility adjacent to Holmes Park.
 
         40.3     COUNCIL BILL 2017-50  An ordinance awarding a contract in an amount of $137,733 to Northwest Watershed Restoration, LLC for repairs to a retaining wall called Hilfiker Wall along the Bear Creek Greenway.
 
         40.4     COUNCIL BILL 2017-51 An ordinance providing an exception to the Management Rules and Regulations for the Deputy City Manager.
 
40.5     COUNCIL BILL 2017-52 An ordinance granting a Revocable Right-of-Way Permit to the property owners of 116 Sunrise Avenue.
 
50.    Items Removed from Consent Calendar
 
60.    Ordinances and Resolutions
         60.1     COUNCIL BILL 2017-53 A resolution approving the Building Director’s selection of eligible properties for abatement pursuant to the Housing Receivership Ordinance of the City of Medford.
 
70.    Public Hearing
         70.1     COUNCIL BILL 2017-54 A resolution adopting the Action Plan for use of the City’s Community Development Block grant (CDBG) fund for fiscal year 2017-18.
 
80.    Council Business
             
90.    City Manager and Other Staff Reports
         90.1     Public Works update on projects by Cory Crebbin
 
         90.2     ADA update by Mike Snyder
 
         90.3     Further reports from City Manager
 
100.  Propositions and Remarks from the Mayor and Councilmembers
         100.1   Proclamations issued:
                        Men’s Health Week – June 12-18, 2017
 
         100.2   Further Council committee reports
           
         100.3   Further remarks from Mayor and Councilmembers
 
110.  Adjournment
         The evening meeting has been cancelled as there are no items for consideration.


MINUTES
June 1, 2017

12:00 Noon
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon


The regular meeting of the Medford City Council was called to order at 12:00 noon in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks*, Tim D’Alessandro, Dick Gordon, Tim Jackle, Kim Wallan
 
City Manager Brian Sjothun; Deputy City Manager Kelly Madding; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
Councilmember Kevin Stine and Michael Zarosinski were absent.
 
*Arrived as noted.
 
20.    Approval or Correction of the Minutes of the May 18, 2017 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
30.    Oral Requests and Communications from the Audience
         None
 
40.    Consent Calendar
         40.1     COUNCIL BILL 2017-48 A resolution initiating the vacation of the remaining portion of Belknap Road, located south of the intersection of Garfield Street and Center Drive.
 
         40.2     COUNCIL BILL 2017-49 An ordinance granting right-of-way easements to Southern Oregon Friends of Hospice and Pacific Power to provide electrical and communication service to a Southern Oregon Friends of Hospice residence facility adjacent to Holmes Park.
 
         40.3     COUNCIL BILL 2017-50  An ordinance awarding a contract in an amount of $137,733 to Northwest Watershed Restoration, LLC for repairs to a retaining wall called Hilfiker Wall along the Bear Creek Greenway.
 
         40.4     COUNCIL BILL 2017-51 An ordinance providing an exception to the Management Rules and Regulations for the Deputy City Manager.
 
40.5     COUNCIL BILL 2017-52 An ordinance granting a Revocable Right-of-Way Permit to the property owners of 116 Sunrise Avenue.
 
MotionAdopt consent calendar.
Moved byDick Gordon                                                   Seconded by:  Kim Wallan
Roll callCouncilmembers Bearnson, D’Alessandro, Gordon, Jackle, and Wallan voting yes.
Motion carried and so ordered.  The following Council Bills were approved: #2017-48, 2017-49, 207-50, 2017-51.
 
50.    Items Removed from Consent Calendar
         Councilmember Jackle requested 40.5 be removed as he had a conflict of interest.
 
50.1     COUNCIL BILL 2017-52 An ordinance granting a Revocable Right-of-Way Permit to the property owners of 116 Sunrise Avenue.
 
MotionApprove the resolution.
Moved byDick Gordon                                                   Seconded by:  Kim Wallan
Roll callCouncilmembers Bearnson, D’Alessandro, Gordon, Jackle, and Wallan voting yes; Jackle abstained.
Resolution #2017-52 was duly adopted.
 
60.    Ordinances and Resolutions
         60.1     COUNCIL BILL 2017-53 A resolution approving the Building Director’s selection of eligible properties for abatement pursuant to the Housing Receivership Ordinance of the City of Medford.
 
                     Building Director Sam Barnum presented the staff report. He updated Council on the five previous properties that were in the receivership process. Three additional properties have been noticed; the property owners have not registered or taken action to correct the violations. Staff requested to move forward in the receivership process.
 
*Councilmember Kay Brooks arrived.
 
MotionApprove the resolution.
Moved byClay Bearnson                                                Seconded by:  Kay Brooks
 
Both Councilmember Bearnson and Brooks expressed appreciation for the efforts of cleaning up blighted properties.
 
Roll callCouncilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, and Wallan voting yes.
Resolution #2017-53 was duly adopted.
 
70.    Public Hearing
         70.1     COUNCIL BILL 2017-54 A resolution adopting the Action Plan for use of the City’s Community Development Block grant (CDBG) fund for fiscal year 2017-18.
 
                     Angela Durant, Grant Support Technician, presented the staff report. The City is proactive in dealing with the uncertainty of whether funding will be continued from the federal government. Marie Quinn-Cabler, Housing Commission Chair, explained the point process and the grant funding results. Ms. Durant highlighted the substantial amendments which are yet to be completed as well as the leverage, outcomes and public participation.
 
                     Councilmember Wallan questioned who would own 128 Chestnut when it becomes a rental; Ms. Durant noted the money is put in a placeholder. People First Property owns the property and collects the income. Jackson County Homeowner Repair Program is also an interest free loan but the loan must be repaid to the City. The St. Vincent program will also need to be repaid.
 
Public hearing opened.
No one spoke.
Public hearing closed.
 
MotionDirect staff to allocate any surplus funds to an existing project identified in the City of Medford 2017-18 Action Plan for Housing and Community Development and to approve the resolution as modified.
Moved byClay Bearnson                                                Seconded by:  Tim D’Alessandro
Roll callCouncilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, and Wallan voting yes.
Motion carried and so ordered.
 
Councilmember Gordon questioned if that met staff’s requirements; Ms. Durant requested a revised motion pertaining to the Medford Senior Center.
 
Motion:  Modify the resolution to direct staff to allocate any surplus funds to the Medford Senior Center for facility upgrades and to approve the resolution as modified for the 2017/18 Action Plan for Housing and Community Development
Moved byClay Bearnson                                                Seconded by:  Tim D’Alessando
Roll callCouncilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, and Wallan voting yes.
Motion carried and so ordered.
 
80.    Council Business
         80.1     Limited space is available for Council to attend the National League of Cities and Oregon League of Cities. Councilmember Jackle questioned if the three new Councilmembers would like to attend the National League of Cities, which is November 15-18, 2017. If so, he requested they contact the City Manager to sign up.
 
         80.2     Mayor Wheeler noted June 8 is our Vision Retreat and requested Council’s input before the actual meeting.
 
90.    City Manager and Other Staff Reports
         90.1     Public Works update on projects by Cory Crebbin
Public Works Director Cory Crebbin updated Council on the Lozier Lane, Foothill Road and Central Avenue sidewalks projects.
 
Councilmember Gordon questioned if there would be a trail or sidewalk along Foothill Road; Mr. Crebbin noted there will be a sidewalk on one side of the street and a multi-use path on the other.
 
Councilmember D’Alessandro stated that the busses have difficulty making the corner at 8th and Central and drive over the bulb-outs. Mr. Crebbin noted they will rebuild the bulb-outs that cannot support the weight in a manner that will support the weight. Councilmember D’Alessandro was more concerned with safety. City Manager Sjothun stated that Deputy City Manager Kelly Madding will be providing the timelines of projects. Ms. Madding noted the projects will also be located on the City’s website.
 
         90.2     ADA update by Mike Snyder
Human Resource Director Mike Snyder provided an update on ADA stating that the City is working with the effort on all departments pertaining to ADA.  He also provided the timeline and accomplishments they have been working on.
 
         90.3     Further reports from City Manager
                     a.   Ms. Madding discussed a transportation package that would include additional fees that would support a 4 – 8 billion dollar program. It would specifically be looking at congestion and seismic retrofitting, such as the viaduct. The MPO met yesterday to forward two projects; Foothill project by the substation, and the South Stage overcrossing. Mr. Sjothun will discuss this topic with our legislatures.
 
                     b.   A letter of support for the submission of a Transportation and Growth Management (TGM) grant application for the development of the Liberty Park Neighborhood Plan was provided by the Planning Department. Staff is asking for approval from the Council to submit the grant application and authorize the Mayor and Council President to sign the letter. Other signatures from Councilors within that ward are also encouraged.
 
                           Planning Director Matt Brinkley noted that staff met with Councilmember Brooks pertaining to Liberty Park. Councilmember Jackle questioned the transportation component of the package. Mr. Brinkley noted it is integrated together. If the grant is received the City will have additional funding to complete this. Mr. Sjothun confirmed the Mayor can sign the letter.
 
                           Councilmember Gordon questioned if the MPO is aware of the transportation package; Ms. Sjothun noted they will be made aware of this.
 
                     c.   Mr. Sjothun noted he is looking forward to the Vision Retreat as we rely on Council’s direction.
 
100.  Propositions and Remarks from the Mayor and Councilmembers
         100.1   Proclamations issued:
                        Men’s Health Week – June 12-18, 2017
                        Immigrant Heritage Month – June, 2017
 
         100.2   Further Council committee reports
           
         100.3   Further remarks from Mayor and Councilmembers
                     a.      Councilmember Bearnson thanked Ms. Durant and the Housing Commission for their efforts on the grant process.
 
                     b.      Councilmember Gordon updated Council on the WinterSpring Memorial Grove and wall located at the Donahue-Frohnmayer Park. He stated Chris Corcoran and himself were guest speakers at the recent memorial.
 
                     c.      Councilmember Brooks thanked staff for the CDBG process and the TGM grant application for the Liberty Park Neighborhood Plan.
 
                     d.      Mayor Wheeler noted tomorrow night is Parks Uncorked.
     
110.  Adjournment
         There being no further business, this Council meeting adjourned at 1:22 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder

 

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