Agenda & Minutes

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Mayor & Council (View All)

City Council Study Session Agenda & Minutes

Minutes
Thursday, June 08, 2017

AGENDA
June 8, 2017

12 Noon
City Hall, Medford Room
411 West 8th Street, Medford, Oregon
 
1.  Downtown Streetscape Standards
 
2.  Commission Consolidation Concepts
 
MINUTES
June 8, 2017

12 Noon
City Hall, Medford Room
411 West 8th Street, Medford, Oregon

The Medford City Council Study Session was called to order at 12:00 p.m. in the Medford Room of the Medford City Hall on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan, Michael Zarosinski
 
City Manager Brian Sjothun; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
Downtown Streetscape Standards
Public Works Director Cory Crebbin noted:
  • Council asked for a review of the streetscape standards
  • The current Street Materials Standards were adopted about 20 years ago
  • Referenced by the Municipal Code
  • Effects Riverside Avenue to 10th Street and 10th Street from Riverside Avenue to Oakdale Avenue (Central Business District Overlay)
  • Sidewalk materials; optional 2x2 scored concrete
  • Streetlights will be updated to LED, plain black without antique green finish
  • Tree grates will be replaced with decomposed granite; ADA path is not the decomposed granite area; property grates can be removed by property owner
  • Street trees will require root barriers; new tree species for downtown as well
  • Street ramps will meet current ADA standards; curbs will be included on bulb-outs to eliminate traffic/pedestrian conflicts and to support traffic loads
 
Council and Staff Discussed
  • Number of trees and the size of canopy; will be outlined in Chapter 10 of the Medford Code
  • Standardized tree grates; optional or non-optional (problem areas only)
  • Size of wells around trees, if removing tree grates
  • Majority of property owners on each block will decide whether tree grates or granite
  • Tree grate options for tree wells in scored concrete sidewalks
 
*Councilmember Bearnson left and returned.
 
  • The tree grates will be taken out, if property owners desire
 
Commission Consolidation Concepts
City Manager Brian Sjothun presented proposed revisions to the City’s Boards and Commissions:
  • The current departments assigned to staff the Boards and Commissions
  • Value of citizen commissions
  • Current Council appointments
  • Proposed parent Commissions
    • Parks and Recreation Commission would manage:
      • Arts Commission
      • Cemetery Commission
    • Eliminate Mayor’s Youth Advisory Committee and allow youth to apply for all vacancies
    • Transportation Commission would manage:
      • Bicycle and Pedestrian Advisory Committee
      • Traffic Coordinating Committee
    • Planning Commission would manage:
      • Landmarks & Historic Preservation Commission
      • Site Plan & Architectural Commission
      • Housing & Community Development Commission
 
*Councilmember Kay Brooks left and returned.
 
  • Purpose of liaisons
  • Potential Ad Hoc Committee to replace some commissions
 
*Councilmember Kay Brooks left the meeting.
 
  • Council could schedule study sessions with various commissions, if needed
  • Multicultural Fair and Martin Luther King events could be processed through the Parks and Recreation Foundation
  • Staff could be assigned to assist the Sister City Committee
  • Arts Commission could be transferred to a non-profit status and apply for grants
  • Commission Chairs and Vice-Chairs could conduct interviews without Council liaisons
 
Council Discussion
  • Potential reduction of meetings for Council
  • Parent commission concept
  • Utilities oversight included within a board or commission
  • February 2018 implementation
  • Youth to be appointed to various commissions vs a separate youth commission
  • Commission interested in liaisons
  • Prefers joint study sessions, especially with the Travel Medford Board
  • Creation of a new Transportation Commission or to include transportation-related commissions as part of the Planning Commission
 
The meeting adjourned at 1:20 p.m.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 

 

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