Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, July 06, 2017

AGENDA
July 6, 2017

12:00 Noon and 7:00 p.m.
 Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

  
10.    Roll Call
 
20.    Approval or Correction of the Minutes of the June 22, 2017 Regular Meeting
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
        
         30.1     Jackson County Library
 
40.    Consent Calendar
         40.1     COUNCIL BILL 2017-70 A resolution reversing the City Recorder’s administrative decision and upholding the issuance of a taxi driver identification card to Ray Robinson.
 
         40.2     COUNCIL BILL 2017-71 A resolution approving the composition of the Technical Advisory Committee (TAC) and directing Planning staff to form this committee as one of the City Council’s advisory groups for the Transportation System Plan (TSP) update project.
 
         40.3     COUNCIL BILL 2017-72 An ordinance awarding a contract in an amount of $566,335 to Pilot Rock Excavation, Inc. to construct street improvements on Lozier Lane from Kime Drive to Cunningham Avenue.
 
         40.4     COUNCIL BILL 2017-73 An ordinance awarding a contract in an amount of $449,563.60 to Central Pipeline Inc. to install cured in place pipe lining in storm drainage pipes.
 
         40.5     COUNCIL BILL 2017-74 An ordinance awarding a contract an in amount of $1,125,000 to Knife River Materials for the purchase of bulk asphalt concrete supply through June 30, 2019.
 
         40.6     COUNCIL BILL 2017-75 An ordinance amending sections 2.005, 2.040, 2.045, 2.050, and 2.080 of the Medford Municipal Code pertaining to council procedures.
 
50.    Items Removed from Consent Calendar
 
60.    Ordinances and Resolutions
         60.1     COUNCIL BILL 2017-76 An ordinance authorizing the taking of real property by eminent domain action to acquire needed property for the Neighborhood Infrastructure Improvement Project to construct sidewalks on portions of Plum Street, Tennessee Drive, and Chico Street.
 
         60.2     COUNCIL BILL 2017-77 An ordinance authorizing execution of an Agreement between the City of Medford and Teamsters Local Union No. 223 representing Parks Maintenance and Facility Management Employees concerning wages, hours, fringe benefits, and other working conditions retroactive from July 1, 2017, through June 30, 2020.
 
         60.3     COUNCIL BILL 2017-78 An ordinance amending the existing Construction Manager/General Contractor contract with Adroit Construction, Inc. and acceptance of a Guaranteed Maximum Price of $4,076,565 for the construction of Fire Station #3.
 
         60.4     COUNCIL BILL 2017-79 An ordinance granting to Avista Corporation, a Washington Corporation, the non-exclusive privilege (Franchise) to use the public way to locate, construct, operate and maintain natural gas facilities within the City of Medford.
 
70.    Council Business
         70.1     Mayor’s Youth Advisory Committee Appointments
 
         70.2     Arts Commission Appointment
             
80.    City Manager and Other Staff Reports
         80.1     Oregon Stewardship update
 
         80.2     Food trucks on street
 
         80.3     Further reports from City Manager
 
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued:
                        Smart Irrigation Month – July 2017
                        Parks Month – July 2017
 
         90.2     Further Council committee reports
           
         90.3     Further remarks from Mayor and Councilmembers
 
100.  Adjournment to the Evening Session
 
 
EVENING SESSION
7:00 P.M.
Roll Call
 
110.  Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
120.  Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 4 minutes. PLEASE SIGN IN.
 
120.1 COUNCIL BILL 2017-68 – CONTINUED – A resolution approving the construction of street improvements on Foothill Road between Hillcrest Road and East McAndrews, as part of Foothill Road Improvement Project. TF-17-012 (Land Use, Quasi-Judicial)
 
130.  Ordinances and Resolutions
        
140.  Council Business
 
150.  Further Reports from the City Manager and Staff
 
160.  Propositions and Remarks from the Mayor and Councilmembers
         160.1   Further Council committee reports
                            
         160.2   Further remarks from Mayor and Councilmembers
 
170.  Adjournment
 
 
 MINUTES
July 6, 2017

12:00 Noon and 7:00 p.m.
 Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 12:00 noon in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Michael Zarosinski
 
City Manager Brian Sjothun; Deputy City Manager Kelly Madding; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
Councilmember Kim Wallan was absent.
 
20.    Approval or Correction of the Minutes of the June 15, 2017 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
30.    Oral Requests and Communications from the Audience
         30.1     Jackson County Library
Laura Kimberly spoke about Medford Comic Con. She noted that 12,000 people attended this year’s event and they would like to have a two-day event on April 28-29, 2018.
 
30.2     Bill Walton, 1040 Buck Point Street, Central Point, presented ideas regarding how to keep shopping carts at stores.
 
30.3     Michael Torguson, 10 S.E. Stage 412, requested the City Code be revised to allow students from Central and Logos High Schools to participate in the Mayor’s Youth Advisory Commission.  
 
40.    Consent Calendar
         40.1     COUNCIL BILL 2017-70 A resolution reversing the City Recorder’s administrative decision and upholding the issuance of a taxi driver identification card to Ray Robinson.
 
         40.3     COUNCIL BILL 2017-72 An ordinance awarding a contract in an amount of $566,335 to Pilot Rock Excavation, Inc. to construct street improvements on Lozier Lane from Kime Drive to Cunningham Avenue.
 
         40.4     COUNCIL BILL 2017-73 An ordinance awarding a contract in an amount of $449,563.60 to Central Pipeline Inc. to install cured in place pipe lining in storm drainage pipes.
 
         40.5     COUNCIL BILL 2017-74 An ordinance awarding a contract in an amount of $1,125,000 to Knife River Materials for the purchase of bulk asphalt concrete supply through June 30, 2019.
 
Motion:  Adopt consent calendar.
Moved by:  Kevin Stine                                                    Seconded by:  Dick Gordon
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, and Zarosinski voting yes.
Motion carried and so ordered. The following Council Bills were approved: 2017-70, 2017-72, 2017-73, 2017-74.     
 
50.    Items Removed from Consent Calendar
         Councilmember Gordon requested a staff report on 40.2.
 
         40.2     COUNCIL BILL 2017-71 A resolution approving the composition of the Technical Advisory Committee (TAC) and directing Planning staff to form this committee as one of the City Council’s advisory groups for the Transportation System Plan (TSP) update project.
 
                     Planning Director Matt Brinkley presented the staff report; Councilmember Gordon expressed concern with soliciting various groups as needed and requested staff review the public’s input.
 
Motion:  Approve resolution with the removal of the language contained in the third whereas.
Moved by:  Dick Gordon                                                  Seconded by:  None
 
City Attorney Lori Cooper, Mr. Brinkley and Council discussed the resolution.
 
Motion: Approve Resolution 2017-71.
Moved by:  Kevin Stine                                                    Seconded by: Tim D’Alessandro 
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Jackle, Stine, and Zarosinski voting yes; Councilmember Gordon voting no.
Ordinance 2017-71 was duly adopted.
 
         40.6     COUNCIL BILL 2017-75 An ordinance amending sections 2.005, 2.040, 2.045, 2.050, and 2.080 of the Medford Municipal Code pertaining to council procedures.
 
Councilmember Stine questioned the plan to notify the public of the meeting time change; City Manager Brian Sjothun provided information.      
 
Motion: Approve Ordinance 2017-75.
Moved by:    Kevin Stine                                                   Seconded by:  Michael Zarosinski
 
Council discussed the length and location of the items on the agenda.
 
Amended motion:  Switch “Oral Requests and Communications from the Audience” to before the “Public Hearings” on the agenda format.
Moved by:  Kevin Stine                                                    Seconded by:  Kay Brooks
Roll call on amendment:  Councilmembers Bearnson, Brooks, D’Alessandro, Stine, and Zarosinski voting yes; Councilmember Jackle voting no; Councilmember Gordon abstaining.
 
Roll call on Main Motion:  Councilmembers Brooks, D’Alessandro, Jackle, Stine, and Zarosinski voting yes; Councilmember Bearnson voting no; Councilmember Gordon abstaining.
 
60.    Ordinances and Resolutions
         60.1     COUNCIL BILL 2017-76 An ordinance authorizing the taking of real property by eminent domain action to acquire needed property for the Neighborhood Infrastructure Improvement Project to construct sidewalks on portions of Plum Street, Tennessee Drive, and Chico Street.
 
Motion:  Adopt the ordinance.
Moved by:  Clay Bearnson                                               Seconded by:  Kevin Stine
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, and Zarosinski voting yes.
Ordinance 2017-76 was duly adopted.
 
         60.2     COUNCIL BILL 2017-77 An ordinance authorizing execution of an Agreement between the City of Medford and Teamsters Local Union No. 223 representing Parks Maintenance and Facility Management Employees concerning wages, hours, fringe benefits, and other working conditions retroactive from July 1, 2017, through June 30, 2020.
 
Motion:  Adopt the ordinance.
Moved by:  Kevin Stine                                                    Seconded by:  Clay Bearnson
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, and Zarosinski voting yes.
Ordinance 2017-77 was duly adopted.
 
         60.3     COUNCIL BILL 2017-78 An ordinance amending the existing Construction Manager/General Contractor contract with Adroit Construction, Inc. and acceptance of a Guaranteed Maximum Price of $4,076,565 for the construction of Fire Station 3.
 
                     Fire Chief Brian Fish presented the staff report. Project Manager Rick Isner noted we have the Guaranteed Maximum Price GMP and all sub bids are in.
 
Motion:  Adopt the ordinance.
Moved by:  Kevin Stine                                                    Seconded by: Tim D’Alessandro 
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, and Zarosinski voting yes.
Ordinance 2017-78 was duly adopted.
 
         60.4     COUNCIL BILL 2017-79 An ordinance granting to Avista Corporation, a Washington Corporation, the non-exclusive privilege (Franchise) to use the public way to locate, construct, operate and maintain natural gas facilities within the City of Medford.
 
                     Steve Vincent, Regional Business Manager of Avista, supported the ordinance.
 
Motion:  Adopt the ordinance.
Moved by: Tim D’Alessandro                                           Seconded by:  Kevin Stine
Roll call:  Councilmembers Bearnson, D’Alessandro, Gordon, Jackle, Stine, and Zarosinski voting yes; Councilmember Brooks voting no.
Ordinance 2017-79 was duly adopted.
 
70.    Council Business
         70.1     Mayor’s Youth Advisory Committee Appointments
 
Motion:  Appoint Emma Empol and Dana Jung to the Mayor’s Youth Advisory Committee with terms beginning immediately and ending June 30, 2018.
Moved by:  Gary Wheeler                                                Seconded by:  Kevin Stine
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wheeler, and Zarosinski voting yes.
Motion carried and so ordered.          
 
         70.2     Arts Commission Appointment
 
Motion:  Appoint Richard Mullinax to a partial term on the Arts Commission with a term beginning immediately and ending January 31, 2020.
Moved by:  Clay Bearnson                                               Seconded by:  Tim D’Alessandro
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, and Zarosinski voting yes.
Motion carried and so ordered. 
 
         70.3     Councilmember Zarosinski stated that General Fund Grants will be presented this evening.
              
80.    City Manager and Other Staff Reports
         80.1     Oregon Stewardship update
                     Jim Hutchins presented an update on upcoming projects.
 
         80.2     Food trucks on street
Mr. Sjothun noted there is a property on 8th Street where food trucks park, although the property has been sold. It has been suggested they park along Alba or in the park. Mr. Brinkley presented options to Council as noted in the Council packet as the Planning Commission did not come to a decision to move forward. Council agreed to bring this back at a study session.
 
         80.3     Further reports from City Manager
                     None.
 
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued:
                        Smart Irrigation Month – July 2017
                        Parks Month – July 2017
 
         90.2     Further Council committee reports
                     a.      Councilmember Gordon noted there is a vacancy on the Housing Commission and may hold off interviewing until September.         
 
                     b.      Councilmember Gordon would like performance standards on franchise agreements.
 
                     c.      Councilmember Bearnson provided suggestions for the Housing Commission.
 
                     d.      Parks and Recreation Customer Service Specialist Bev Power was selected to be the Parks staff manager at the Senior Center.
     
         90.3     Further remarks from Mayor and Councilmembers
 
100.  Adjournment to the Evening Session
         Council adjourned to the evening session at 1:48 p.m.
 
 
EVENING SESSION
 
The regular evening session of the Medford City Council was called to order at 7:24 p.m. in Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Tim D’Alessandro, Dick Gordon, Kevin Stine, Michael Zarosinski
 
City Manager Brian Sjothun; Deputy City Manager Kelly Madding; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
Councilmember Kay Brooks, Tim Jackle, and Kim Wallan were absent.
 
110.  Oral Requests and Communications from the Audience
110.1  Tracy Schmitt, 1903 Corona Avenue, stated that he needs housing; Councilmember Bearnson stated that Council is discussing potential solutions.
 
         110.2  Cathy Marcoux, Hope Village Case Manager, provided an update on the project.
 
         110.3  Edward Trujillo thanked Council for supporting Hope Village.
 
120.  Public Hearings
120.1 COUNCIL BILL 2017-68 – CONTINUED – A resolution approving the construction of street improvements on Foothill Road between Hillcrest Road and East MacAndrew’s, as part of Foothill Road Improvement Project. TF-17-012 (Land Use, Quasi-Judicial)
 
                   Public Works Director Cory Crebbin provided the staff report.
 
Public hearing opened.
 
Melanie Miller, 1640 N. Foothill Road, expressed concern with portions of the Foothill project blocking their view.
 
Mark Miller, 1640 N. Foothill Road, expressed concern with items such as losing part of their property, no sewer access, decrease in his home’s value, and a slower speed limit.
 
Stuart Foster, Foster Denman LLP, representing Bill and Gwyn Reen, recommended the driveway at 1570 Foothill Road remain at or near its existing location and be controlled by the signal controlling the Foothill Road/Eastbound McAndrews interchange ramps. He requested the record kept open for seven days.
 
Councilmember Gordon requested clarification on Code 10.550. Ms. Cooper noted if the record remains open for another seven days, the applicant would have that seven days to respond.
 
Public hearing closed; record to remain open for seven days, giving the applicant an additional seven days to respond. The item is continued to the August 3, 2017 meeting.
 
130.  Ordinances and Resolutions
         None.
 
140.  Council Business
         140.1   Councilmember Zarosinski provided a memo pertaining to setting priorities for social service grants; further discussion will be held at the July 20, 2017 meeting.
 
150.  Further Reports from the City Manager and Staff
         None.
 
160.  Propositions and Remarks from the Mayor and Councilmembers
         160.1   Further Council committee reports
                     a.   Councilmember Gordon presented the RVCOG report.
 
         160.2   Further remarks from Mayor and Councilmembers
                     a.   Mr. Sjothun thanked Council for approving Fire Station contract. The groundbreaking will be next Thursday at 9:30 a.m.
 
170.  Adjournment
There being no further business, this Council meeting adjourned at 8:22 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 
 

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