Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, July 20, 2017

AGENDA
July 20, 2017

12:00 Noon
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

10.    Roll Call

 
Employee Recognition
 
Employee of the Quarter
 
20.    Approval or Correction of the Minutes of the July 16, 2017 Regular Meeting
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
        
         30.1     Friends of Medford Parks & Recreation Awards
 
40.    Consent Calendar
         40.1     COUNCIL BILL 2017-80 An ordinance awarding a contract to Professional Credit Services to perform collection services for the City of Medford.
 
         40.2     COUNCIL BILL 2017-81  An ordinance amending section 8.765 of the Medford Municipal Code to revise the name of the Park Dedication Fund.
 
         40.3     COUNCIL BILL 2017-82 - An ordinance authorizing execution of an Agreement between the City of Medford and AFSCME Local 2621 representing Medford Municipal Employees Association concerning wages, hours, fringe benefits, and other working conditions retroactive from July 1, 2017, through June 30, 2020.
 
50.    Items Removed from Consent Calendar
 
60.    Ordinances and Resolutions
         60.1     COUNCIL BILL 2017-83 An ordinance authorizing execution of an Intergovernmental Agreement with the Medford School District for the maintenance of Wilson School Neighborhood Park.
 
         60.2     COUNCIL BILL 2017-84  A resolution approving the Building Director’s selection of eligible properties for abatement pursuant to the Housing Receivership Ordinance of the City of Medford.
 
         60.3     COUNCIL BILL 2017-85 A resolution designating a portion of City-owned property near the Service Center at 821 N. Columbus Avenue, and the tax lots are identified as 372W24CD8900, 372W24CD9000 and a portion of 372W24CD9200 as a campground under the terms of ORS 446.265.
 
                     COUNCIL BILL 2017-86 An ordinance authorizing execution of Amendment No. 1 to the Hope Village Operational Agreement with Rogue Retreat to allow for expansion of the Hope Village area.
 
         60.4     COUNCIL BILL 2017-87 A resolution authorizing application to the State of Oregon to expand the Medford Urban Enterprise Zone to include additional commercial and industrial zoned lands.
 
70.    Public Hearing
         70.1     COUNCIL BILL 2017-88 An ordinance authorizing exemption from competitive bidding for a single stage blower from Turblex, Inc. for the Aeration Basin Improvement Project.
 
80.    Council Business
         80.1     Priorities for General Fund Grants
 
90.    City Manager and Other Staff Reports
         90.1     Quarterly Travel Medford update by Eli Matthews
 
         90.2     Transportation System Plan Outreach by Matt Brinkley
 
         90.3     Proposed Citizen Advisory Committee by Matt Brinkley
 
         90.4     Further reports from City Manager
 
100.  Propositions and Remarks from the Mayor and Councilmembers
         100.1   Proclamations issued: None
 
         100.2   Further Council committee reports
 
         100.3   Further remarks from Mayor and Councilmembers
 
110.  Adjournment to the Evening Session
         The evening meeting has been cancelled as there are no items for Council consideration.

MINUTES
July 20, 2017

12:00 Noon
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 12:00 noon in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan, Michael Zarosinski
 
City Manager Brian Sjothun; Deputy City Manager Kelly Madding; Senior Assistant City Attorney Eric Mitton; City Recorder Karen Spoonts
 
*Left and returned as noted.
 
Employee Recognition
Two employees were recognized for their years of service. Fire Captain Dave Heaton was presented a retirement plaque.
 
Employee of the Quarter
Bonnie Huard was recognized as Employee of the Quarter.
 
20.    Approval or Correction of the Minutes of the July 6, 2017 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
30.    Oral Requests and Communications from the Audience
         30.1     Friends of Medford Parks & Recreation Awards
Parks and Recreation Director Rich Rosenthal presented awards to the following: Carla Paladino, Jay Harland, Bennion Orthodontics, Rogue Valley Mountain Bike Association, and St. Mary’s School.
 
*Councilmember Brooks left.
        
         30.2     Dan Thomas, 1822 Hwy 66, Ashland, requested the SDC’s for large scale residential units in or near the downtown business district be reduced by 50%. He also requested payment of SDC fees be made with the certificate of occupancy and not at the time the permit is issued. He is considering a residential complex at 102 Almond.
 
*Councilmember Brooks returned.
 
         30.3     Linda Lowe, 545 Dogwood Drive, requested a ban on fireworks in the City limits.
 
         30.4     Cindy Glover, 3254 Britt Avenue, noted her concerns with Hope Village project.
 
         30.5     Cathy Marcort, 217 S. Fifth Street, Central Point, is Hope Village Women’s Case Manager. She introduced Karen Williams, who thanked Council for an opportunity to have a home there.
40.    Consent Calendar
         40.1     COUNCIL BILL 2017-80 An ordinance awarding a contract to Professional Credit Services to perform collection services for the City of Medford.
 
         40.2     COUNCIL BILL 2017-81  An ordinance amending section 8.765 of the Medford Municipal Code to revise the name of the Park Dedication Fund.
 
         40.3     COUNCIL BILL 2017-82 - An ordinance authorizing execution of an Agreement between the City of Medford and AFSCME Local 2621 representing Medford Municipal Employees Association concerning wages, hours, fringe benefits, and other working conditions retroactive from July 1, 2017, through June 30, 2020.
 
Motion:  Adopt consent calendar.
Moved by:  Kevin Stine                                                    Seconded by:  Kim Wallan
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.  Council Bills approved: 2017-80, 2017-81, 2017-82.
 
50.    Items Removed from Consent Calendar
         None.
 
60.    Ordinances and Resolutions
         60.1     COUNCIL BILL 2017-83 An ordinance authorizing execution of an Intergovernmental Agreement with the Medford School District for the maintenance of Wilson School Neighborhood Park.
 
Motion:  Adopt the ordinance.
Moved by:  Kevin Stine                                                    Seconded by:  Dick Gordon
 
Councilmember Gordon requested Parks and Recreation Department work with the Medford School District to keep the North Medford track open during the summer months.
 
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Ordinance 2017-83 was duly adopted.
 
         60.2     COUNCIL BILL 2017-84 A resolution approving the Building Director’s selection of eligible properties for abatement pursuant to the Housing Receivership Ordinance of the City of Medford.
 
                     Building Director Sam Barnum presented the staff report. Deputy City Manager Kelly Madding provided information from a recent study session where this was discussed.
 
Motion:  Approve the resolution.
Moved by:  Clay Bearnson                                               Seconded by:  Tim D’Alessandro
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Resolution 2017-84 was duly adopted.
 
         60.3     COUNCIL BILL 2017-85 A resolution designating a portion of City-owned property near the Service Center at 821 N. Columbus Avenue, and the tax lots are identified as 372W24CD8900, 372W24CD9000 and a portion of 372W24CD9200 as a campground under the terms of ORS 446.265.
 
                     Ms. Madding presented the staff report.
 
Motion:  Approve the resolution.
Moved by:  Clay Bearnson                                               Seconded by:  Kevin Stine
 
Motion to amend: Amend Section 5.5 of the operational agreement and all references to the waiver of City parking lot paving and landscaping requirements be changed to a deferral to within one year after occupancy.
Moved by:   Michael Zarosinski                                        Seconded by:  Kim Wallan
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Jackle, Wallan, and Zarosinski voting yes; Councilmembers Gordon and Stine voting no.
 
Roll call on main motion:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Stine, and Zarosinski voting yes; Jackle and Wallan voting no.
Resolution 2017-85 was duly adopted.
 
                     COUNCIL BILL 2017-86 An ordinance authorizing execution of Amendment No. 1 to the Hope Village Operational Agreement with Rogue Retreat to allow for expansion of the Hope Village area.
 
Motion:  Adopt the ordinance.
Moved by:  Kevin Stine                                                    Seconded by:  Dick Gordon
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Stine, and Zarosinski voting yes; Councilmembers Jackle and Wallan voting no.
Ordinance 2017-86 will be placed for second reading.
 
         60.4     COUNCIL BILL 2017-87 A resolution authorizing application to the State of Oregon to expand the Medford Urban Enterprise Zone to include additional commercial and industrial zoned lands.
 
                     Ms. Madding presented the staff report.
 
Motion:  Approve the resolution.
Moved by:  Clay Bearnson                                               Seconded by: Tim D’Alessandro 
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Resolution 2017-87 was duly adopted.
 
70.    Public Hearing
         70.1     COUNCIL BILL 2017-88 An ordinance authorizing exemption from competitive bidding for a single stage blower from Turblex, Inc. for the Aeration Basin Improvement Project.
 
*Councilmember Gordon left and returned.
 
                     Public Works Director Cory Crebbin presented the staff report.
 
Public hearing opened.
 
         No one spoke.
 
Public hearing closed.
 
Motion:  Adopt the ordinance.
Moved by:  Kim Wallan                                                    Seconded by:  Kevin Stine
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Ordinance 2017-88 was duly adopted.
 
80.    Council Business
         80.1     Priorities for General Fund Grants
Councilmember Zarosinski stated this was continued from last meeting. He suggested keeping our current definition, but also include senior citizens and child care. City Manager Brian Sjothun noted this item was discussed during the vision process.
 
*Mayor Wheeler left.
 
         80.2     Purple Heart Ceremony
Next Thursday from 10-2 p.m. there will be a Purple Heart Ceremony at Crater Lake Ford. Councilmember Zarosinski will be attending and Council is invited.
 
         80.3     Holly Center Tile Setting Event
                     More information will be given at a later time.
 
         80.4     SDC Fee
City Council discussed the possibility of delaying the fees owed by Mr. Thomas, a citizen who spoke during oral comments.
 
90.    City Manager and Other Staff Reports
         90.1     Quarterly Travel Medford update by Eli Matthews
 
*Councilmember Bearnson left.                                            
 
Travel Medford Senior Vice President Eli Matthews presented the quarterly update from Travel Medford.
 
*Councilmember Bearnson returned.
                    
         90.2     Transportation System Plan Outreach by Matt Brinkley
Planning Director Matt Brinkley presented an update on the Transportation System Plan.
 
         90.3     Proposed Citizen Advisory Committee by Matt Brinkley
Planning Director Matt Brinkley presented information on the proposed composition of the Citizen Advisory Committee. Councilmember Brooks requested adding the Southern Oregon Health Equity Coalition as a member to the Citizen Advisory Committee.  Council discussed a member from each Ward serve on the Committee. 
 
         90.4     Further reports from City Manager
                     None.
 
100.  Propositions and Remarks from the Mayor and Councilmembers
         100.1   Proclamations issued: None
 
         100.2   Further Council committee reports: None.
 
         100.3   Further remarks from Mayor and Councilmembers: None.
 
110.  Adjournment
The meeting adjourned at 2:23 p.m. The evening meeting has been cancelled as there are no items for Council consideration.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 
 

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