Agenda & Minutes

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City Council Meeting Agenda & Minutes

Minutes
Thursday, August 03, 2017

AGENDA
August 3, 2017

12:00 Noon
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

10.    Roll Call
 
20.    Approval or Correction of the Minutes of the July 20, 2017 Regular Meeting
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
        
         30.1     Medford Parks and Recreation Foundation Scholarship Presentation
              
40.    Consent Calendar
         40.1     COUNCIL BILL 2017-86  SECOND READING – An ordinance authorizing execution of Amendment No. 1 to the Hope Village Operational Agreement with Rogue Retreat to allow for expansion of the Hope Village area.
 
         40.2     COUNCIL BILL 2017-89 An ordinance awarding a contract in an amount of $208,252 to Johnny Cat, Inc. for the purchase of concrete through June 30, 2019.
        
         40.3     COUNCIL BILL 2017-90 An ordinance authorizing the adoption of a Rules and Regulations Handbook for Executive Staff.
 
50.    Items Removed from Consent Calendar
 
60.    Ordinances and Resolutions
         60.1     COUNCIL BILL 2017-91 An ordinance authorizing execution of Intergovernmental Agreement No. 31801 with the Oregon Department of Transportation to design and construct safety upgrades on East Jackson Street, East McAndrews Road, and at the intersection of South Riverside Avenue and Stewart Avenue.
 
         60.2     COUNCIL BILL 2017-92 A resolution authorizing the City Manager to proceed with the sale of surplus City-owned property consisting of a manufactured dwelling located at Fire Station #4.
 
         60.3     COUNCIL BILL 2017-93 A resolution authorizing the City Manager to issue a Request for Proposals for use of the Carnegie Building located at 413 W. Main Street.
 
70.    Council Business
              
80.    City Manager and Other Staff Reports
         80.1     Old Fire Station #2
 
         80.2     Public Works website
 
         80.3     Red Light Camera
 
         80.4     Livestock Limits
 
         80.5     Further reports from City Manager
 
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued: None                             
 
         90.2     Further Council committee reports
           
         90.3     Further remarks from Mayor and Councilmembers
 
100.  Adjournment to the Evening Session
         The evening meeting has been cancelled as there are no items for Council consideration.
 
MINUTES
August 3, 2017

12:00 Noon
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 12:00 noon in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks*, Tim D’Alessandro, Tim Jackle, Kevin Stine, Kim Wallan, Michael Zarosinski
 
City Manager Brian Sjothun; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
Councilmember Dick Gordon was absent.
 
*Arrived as noted.
 
20.    Approval or Correction of the Minutes of the July 20, 2017 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
30.    Oral Requests and Communications from the Audience
         30.1     Medford Parks and Recreation Foundation Scholarship Presentation
      A check in the amount of $15,689.00 was presented to the City of Medford for youth program scholarships.
 
*Councilmember Brooks arrived.
 
         30.2     Heather Hassett, Hope Village, presented photos of Hope Village and thanked Council for their support.
 
         30.3     Kelly Anderson, Hope Village, talked about essential services at Hope Village.
 
         30.4     Chad McComas, Hope Village, stated that Hope Village gives people a chance to get their life back together.
 
         30.5     John Yastie, 1880 Patrick Street, talked about the future use of Fire Station #2.
 
         30.6     Tom Fischer, Hope Village, asked for Council’s continued support of Hope Village.
 
         30.7     Nancy Brophy, 115 Lincoln Street, talked about the future use of Fire Station #2.
 
         30.8     Roy Striley, 3500 West Hills Terrace, requested support for Hope Village.
 
Mayor Wheeler recognized Jackson County Commissioner Bob Strosser.
              
 
40.    Consent Calendar
         40.2     COUNCIL BILL 2017-89 An ordinance awarding a contract in an amount of $208,252 to Johnny Cat, Inc. for the purchase of concrete through June 30, 2019.
        
Motion:  Adopt consent calendar.
Moved by:  Tim Jackle                                                     Seconded by: Michael Zarosinski
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.  Council Bill approved: 2017-89     
 
50.    Items Removed from Consent Calendar
         40.1     COUNCIL BILL 2017-86  SECOND READING – An ordinance authorizing execution of Amendment No. 1 to the Hope Village Operational Agreement with Rogue Retreat to allow for expansion of the Hope Village area.
 
Councilmember Jackle talked about the spirit of the contract and the permanent structures. Council discussed various aspects of the project.
 
Motion:  Adopt the ordinance.
Moved by:  Michael Zarosinski                                         Seconded by:  Kevin Stine
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Stine, and Zarosinski voting yes; Councilmembers Jackle and Wallan voting no.
Ordinance 2017-86 was duly adopted.
 
            40.3  COUNCIL BILL 2017-90 An ordinance authorizing the adoption of a Rules and Regulations Handbook for Executive Staff.
 
Councilmember Stine pulled this item to state he would be voting no.
 
Motion:  Adopt the ordinance.
Moved by:  Michael Zarosinski                                         Seconded by:  Tim D’Alessandro
Roll call:  Councilmembers D’Alessandro, Jackle, Wallan, and Zarosinski voting yes; Councilmembers Bearnson, Brooks and Stine voting no.
Ordinance 2017-90 will be placed for a second reading.
 
60.    Ordinances and Resolutions
         60.1     COUNCIL BILL 2017-91 An ordinance authorizing execution of Intergovernmental Agreement No. 31801 with the Oregon Department of Transportation to design and construct safety upgrades on East Jackson Street, East McAndrews Road, and at the intersection of South Riverside Avenue and Stewart Avenue.
 
                     Public Works Director Cory Crebbin presented the staff report.
 
Motion:  Adopt the ordinance.
Moved by:  Kevin Stine                                                    Seconded by:  Tim D’Alessandro
 
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Jackle, Stine, Wallan, and Zarosinski voting yes.
Ordinance 2017-91 was duly adopted.
 
         60.2     COUNCIL BILL 2017-92 A resolution authorizing the City Manager to proceed with the sale of surplus City-owned property consisting of a manufactured dwelling located at Fire Station #4.
 
Motion:  Approve the resolution.
Moved by:  Clay Bearnson                                               Seconded by:  Kim Wallan
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Jackle, Stine, Wallan, and Zarosinski voting yes.
Resolution 2017-92 was duly adopted.
 
         60.3     COUNCIL BILL 2017-93 A resolution authorizing the City Manager to issue a Request for Proposals for use of the Carnegie Building located at 413 W. Main Street.
 
                     City Manager Brian Sjothun presented the staff report. Council discussed the Request for Proposal process.
 
Motion:  Authorize the City Manager to issue a call for proposals for use of the Carnegie Building located at 413 W. Main Street.
Moved by: Tim Jackle                                                      Seconded by:  Kay Brooks
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.
 
70.    Council Business
         70.1     Councilmember Zarosinski asked Council to provide any ideas regarding the use of the Carnegie building to the City Manager.
 
         70.2     Landmarks & Historic Commission
                     Councilmember Zarosinski noted two members have resigned and one will be on vacation for a few months. Council directed staff to draft Code revisions to combine Landmarks and Historic Preservation Commission and the Site Plan and Architectural Commission. Planning Director Matt Brinkley noted possible quorum issues with vacancies.
 
Motion:  Direct staff to come back with an ordinance to combine the Landmarks and Historic Preservation Commission with the Site Plan and Architectural Commission.
Moved by:  Kevin Stine                                                    Seconded by:  Tim D’Alessandro
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.
 
         70.3     A complaint has been received about a marijuana dispensary close to Hawthorne Park. State statutes do not require exclusionary zones around parks or areas frequented by children.  After discussion, Council decided not to pursue Code revisions at this time.
 
         70.4     An update on the Public Employees Retirement System (PERS) budget expense was presented. Councilmember Zarosinski requested three Councilmembers and three Budget Committee members research funding options.  
 
         70.5     Executive Office Manager Donna Holtz spoke regarding a vacancy on the General Fund Grants Subcommittee and noted various deadlines. Councilmember Bearnson agreed to serve on this Committee. 
 
80.    City Manager and Other Staff Reports
         80.1     Old Fire Station #2
Options were presented for the future use of the old Fire Station #2, including possibly declaring it as surplus property. Council decided to proceed with a non-formal Request for Proposal.
 
         80.2     Public Works website
Public Relations Coordinator Kristina Johnsen provided an update on the City of Medford Public Works website and noted the information will be updated quarterly.
 
         80.3     Red Light Camera
Police Chief Randy Sparacino provided an update and history on red light cameras. Police Sergeant Don Lane spoke about traffic accidents at intersections and Public Works Director Cory Crebbin added that all traffic lights within the City operate in the same manner.
 
         80.4     Livestock Limits
Planning Director Matt Brinkley provided a staff report noting there is no limit to the number of chickens allowed.  After discussion, Council decided to refer the matter to the Planning Commission for recommendations.
     
         80.5     Further reports from City Manager: None.
 
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued: None                             
 
         90.2     Further Council committee reports
                     a.     Councilmember Jackle reported on the Police Advisory Committee and possible revisions to their role.
 
                     b.     Councilmember Jackle requested a study session on the Adverse Childhood Experiences (ACEs) Study.
 
                     c.     Mayor Wheeler stated that he attended the Mayor’s Conference.  The upcoming eclipse was discussed as well as the increased state marijuana revenue.
 
                     d.     Councilmember Brooks appreciated the scholarships available through the Parks and Recreation Department.
 
         90.3     Further remarks from Mayor and Councilmembers: None.
 
100.  Adjournment to the Evening Session
The evening meeting has been cancelled as there are no items for Council consideration. There being no further business, this Council meeting adjourned at 2:08 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 
 

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