Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Minutes
Thursday, August 10, 2017

The regular meeting of the Planning Commission was called to order at 5:30 PM in the City Hall Council Chambers on the above date with the following members and staff in attendance:
 
Commissioners Present
Patrick Miranda, Chair
David McFadden, Vice Chair
David Culbertson
Joe Foley
Bill Mansfield (arrived at 5:31 p.m.)
Alex Poythress
Jared Pulver
 
Commissioners Absent
Mark McKechnie, Excused Absence       
E.J. McManus, Excused Absence
 
Staff Present
Kelly Akin, Assistant Planning Director
Kevin McConnell, Deputy City Attorney
Katie Zerkel, Senior Assistant City Attorney
Debbie Strigle, Recording Secretary
 
10.          Roll Call
 
20.          Consent Calendar/Written Communications. 
20.1 ZC-17-017 / LDP-17-027 Final Orders of a request for a change of zone from MFR-20 (Multiple-Family, 20 dwelling units per gross acre) to MFR-30 (Multiple-Family, 30 dwelling units per gross acre) and a partition to create two lots on approximately 4.5 acres located at 2180 Poplar Drive (371W18C TL 1362); (Weatherly Inn Medford, LLC, Applicant; RJ Development, LLC., Agent; Dustin Servers, Planner III). 
 
20.2 PUD-17-023 Final Order of a Preliminary PUD Plan for Coker Butte Business Park, a proposed development consisting of office and light industrial uses to be located on a 14.5-acre site composed of five contiguous lots bounded generally by Crater Lake Highway 62, Coker Butte Road, and Crater Lake Avenue, within the Light Industrial (I-L) zoning district. (371W05 1000, 1001, 1002, 1003, and 1100). (Coker Butte Properties, LLC and Table Rock Holdings LLC, Applicants; CSA Planning Ltd., Agent; Dustin Severs, Planner III). 
 
Motion: The Planning Commission adopted the consent calendar as submitted.
 
Moved by: Vice Chair McFadden                             Seconded by: Commissioner Foley
 
Voice Vote: Motion passed, 7–0.
 
30.          Minutes
30.1.      The minutes for July 27, 2017, were approved as submitted.
 
40.          Oral and Written Requests and Communications.  None.
 
Katie Zerkel, Senior Assistant City Attorney, read the Quasi-Judicial Statement.
 
50.          Public Hearings – Continuance Requests
50.1 LDS-17-050 Consideration of a request for tentative plat approval for Jam Industrial Park, a proposed 9- lot industrial Pad Lot Development on a 17.13 acre lot located at 301 Ehrman Way, in the General Industrial (I-G) zoning district (372W14 TL 1400). (Fjarli Merlin, Applicant; Richard Stevens & Associates, Inc., Agent; Dustin Severs, Planner III).  The applicant has requested to continue this item to the August 24, 2017, Planning Commission meeting.
 
Kelly Akin, Assistant Planning Director, reported that it was brought to staff’s attention by the applicant that when this item was before the Planning Commission initially and after the public hearing, the Chair closed the public hearing.  The motion was withdrawn to continue the item.  Staff wants to make sure the public hearing is opened so the applicant can submit additional evidence.  Staff requests that the Chair open the public hearing. 
 
The Public Hearing was opened.    
 
Motion:  The Planning Commission continued LDS-17-050, per the applicant’s request, to the Thursday, August 24, 2017, Planning Commission meeting. 
 
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Poythress
 
Roll Call Vote:  Motion passed, 7-0.
 
60.  Reports
60.1            Site Plan and Architectural Commission.
Commissioner Culbertson reported that the Site Plan and Architectural Commission met on Friday, August 4, 2017, but he was unable to attend.
 
Ms. Akin, reported that the Site Plan and Architectural Commission considered plans for the development of 134 multi-family dwelling units totaling 185,024 square feet on a 7.9 acre tract of land located within the Stewart Meadows Village Planned Unit Development bounded generally by Garfield Avenue and the realigned Myers Lane within the SFR-10 zoning district, together with consideration of a modification to a portion of the approved design guidelines for the Planned Unit Development.  Ms. Akin presented renderings of multi-family residential units.  The Commission continued the item to next Friday, August 18, 2017.    
      
60.2        Report of the Joint Transportation Subcommittee.
Chair Miranda reported that the Joint Transportation Subcommittee has not met since the last meeting.    
 
60.3        Planning Department
Kelly Akin, reported that the Planning Commission study session scheduled for Monday, August 14, 2017, has been cancelled.  There is no business scheduled but there is business scheduled for Monday, August 28, 2017. 
 
There is business scheduled for the Planning Commission on Thursday, August 24, 2017. Thursday, September 14, 2017, and Thursday, September 28, 2017.
 
Today, at the City Council meeting Matt Brinkley, Planning Director, attended a study session.  They discussed the Transportation System Plan goals.  He sent the objectives and action items with the City Council and requested comments back by the end of the month.  Staff is hoping to schedule a joint study session with the City Council and Planning Commission mid-September.  It may not end up as a joint session.  Staff is intending to work on the capital project list at that study session.
 
The City Council asked for help from the Planning Commission on food trucks. In Chapter 6 hand carts are allowed in the public right-of-way.  Staff would like to amend Chapter 6 to allow food trucks be parked in the public right-of-way during certain hours.  Also, the City Council is asking for the Planning Commission’s help on chickens.  Currently, chickens with livestock is addressed in nuisance ordinance in the Municipal Code not in Chapter 10.  It does not belong in Chapter 10 because it is not a land use function. 
 
Next week the City Council will hear the Belknap street vacation.  There has been a lot of discussion between the adjoining property owners.  That will continue to another meeting.  Hopefully, they will finalize the Foothills Road transportation facility plan.  There was a lot of testimony at the Planning Commission meeting and similar at City Council.  The City Council will finalize the request for staff to work on a Citizens Advisory Committee for the Transportation System Plan project.
 
Ms. Akin welcomed Katie Zerkel, Senior Assistant City Attorney.  Kevin McConnell is leaving.  Tonight is his last meeting with the Planning Commission.  Mr. McConnell has been with the City just under ten years.  He has been the liaison to the Planning Commission since 2014.  He sat on the Site Plan and Architectural Commission before that.  Ms. Akin will miss his guidance and wisdom but mostly the 85% rule and his sense of humor.  Mr. McConnell is going to the private sector in Medford.
 
Commissioner Mansfield wished Mr. McConnell best wishes.                     
 
70.          Messages and Papers from the Chair. 
70.1        Chair Miranda thanked Mr. McConnell for his service, help and guidance on the Planning Commission as well as all the others.    
 
80.          Remarks from the City Attorney. None.
 
90.          Propositions and Remarks from the Commission. None.
 
100.        Adjournment
The meeting was adjourned at 5:44 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
 
Submitted by:
 
Terri L. Rozzana                                                                
Recording Secretary                                                                      
 
David McFadden
Planning Commission Vice-Chair
 
Approved: August 24, 2017
 

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