Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, August 17, 2017

AGENDA
August 17, 2017

12:00 Noon and 7:00 p.m.
411
West 8th Street, Medford, Oregon
Medford City Hall, Council Chambers
 
10.    Roll Call
 
Employee Recognition
 
20.    Approval or Correction of the Minutes of the August 3, 2017 Regular Meeting
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
40.    Consent Calendar
        
50.    Items Removed from Consent Calendar
 
60.    Ordinances and Resolutions
         60.1     COUNCIL BILL 2017-90 - SECOND READING – An ordinance authorizing the adoption of a Rules and Regulations Handbook for Executive Staff.
 
         60.2     COUNCIL BILL 2017-94 An ordinance amending the Rules and Regulations for Non-Represented Employees pertaining to wages, hours, fringe benefits, and other working conditions effective July 1, 2017.
 
         60.3     COUNCIL BILL 2017-95 A resolution regarding the composition of the Joint Transportation Subcommittee (JTS) serving as the Citizen Advisory Committee (CAC) and directing Planning staff to expand its membership for a limited timeframe in order to evaluate the Transportation System Plan (TSP) update project.
 
70.    Council Business
              
80.    City Manager and Other Staff Reports
         80.1     Quarterly Economic Update from SOREDI by Colleen Padilla           
         80.2     Sewer Master Plan by Cory Crebbin
         80.3     Housing Ad Hoc Committee by Matt Brinkley
         80.4     Food Truck Ordinance Procedure by Kelly Madding
         80.5     Further reports from City Manager
 
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued: None
         90.2     Further Council committee reports
         90.3     Further remarks from Mayor and Councilmembers
 
100.  Adjournment to the Evening Session
 
 
EVENING SESSION
7:00 P.M.
Roll Call
 
110.  Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
120.  Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 4 minutes. PLEASE SIGN IN.
 
120.1 COUNCIL BILL 2017-96 An ordinance repealing sections 8.400 through 8.495, amending sections 8.004, 8.497 and adding sections 8.320 through 8.355 regarding taxicabs and transportation network companies.
 
120.2 COUNCIL BILL 2017-97 Adopt the ordinance vacating a portion of right-of-way located on Belknap Road just west of Center Drive and southeast of Garfield Street. (SV-17-039) Land Use, Quasi-Judicial
 
130.  Ordinances and Resolutions
130.1 COUNCIL BILL 2017-68 - CONTINUED – A resolution approving the construction of street improvements on Foothill Road between Hillcrest Road and East McAndrews, as part of the Foothill Road Improvement Project. (TF-17-012)
 
140.  Council Business
 
150.  Further Reports from the City Manager and Staff
 
160.  Propositions and Remarks from the Mayor and Councilmembers
         160.1   Further Council committee reports
                            
         160.2   Further remarks from Mayor and Councilmembers
 
170.  Adjournment

MINUTES
August 17, 2017

12:00 Noon and 7:00 p.m.
411
West 8th Street, Medford, Oregon
Medford City Hall, Council Chambers

The regular meeting of the Medford City Council was called to order at 12:00 noon in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro*, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan, Michael Zarosinski (*Left as noted)
 
City Manager Brian Sjothun; Deputy City Manager Kelly Madding; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
Employee Recognition
An employee was recognized for his years of service; another recognized for their retirement.
 
20.    Approval or Correction of the Minutes of the August 3, 2017 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
30.    Oral Requests and Communications from the Audience
         30.1     Brad Russell, YMCA Director, requested Council consider the Gang and Task Force for the old Fire Station building.
        
40.    Consent Calendar
         None.
        
50.    Items Removed from Consent Calendar
         None.
 
60.    Ordinances and Resolutions
         60.1     COUNCIL BILL 2017-90 - SECOND READING – An ordinance authorizing the adoption of a Rules and Regulations Handbook for Executive Staff.
 
Motion:  Adopt the ordinance.
Moved by:  Michael Zarosinski                                         Seconded by:  Tim D’Alessandro
 
Discussed were the changes to the handbook.
 
Roll call:  Councilmembers D’Alessandro, Jackle, Wallan, and Zarosinski voting yes; Councilmembers Bearnson, Brooks, and Stine voting no; Councilmember Gordon abstaining.
Ordinance 2017-90 was duly adopted.
 
         60.2     COUNCIL BILL 2017-94 An ordinance amending the Rules and Regulations for Non‑Represented Employees pertaining to wages, hours, fringe benefits, and other working conditions effective July 1, 2017.
 
Motion:  Adopt the ordinance.
Moved by:  Michael Zarosinski                                         Seconded by:  Tim D’Alessandro
 
Discussed were the changes to the contract.
 
Roll call:  Councilmembers Brooks, D’Alessandro, Gordon, Jackle, Wallan, and Zarosinski voting yes; Councilmembers Bearnson and Stine voting no.
Ordinance 2017-94 will be placed for a second reading.
 
         60.3     COUNCIL BILL 2017-95 A resolution regarding the composition of the Joint Transportation Subcommittee (JTS) serving as the Citizen Advisory Committee (CAC) and directing Planning staff to expand its membership for a limited timeframe in order to evaluate the Transportation System Plan (TSP) update project.
 
Motion:  Approve the resolution.
Moved by:  Clay Bearnson                                               Seconded by:  Michael Zarosinski
 
Councilmember Gordon questioned the analysis; Planning Director Matt Brinkley provided information on the CAC.  The possible members for the committee were discussed.
 
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Resolution 2017-95 was duly adopted.
 
70.    Council Business
         70.1     Councilmember Zarosinski stated for the record, the members appointed to the General Fund Grant Committee were Robert Bartalini, Heather Casey, Ed Felan, James (Jim) Herndon, George Schroeder, Roberta Thornton, and Councilmembers Clay Bearnson, Kay Brooks and Tim D’Alessandro.
 
         70.2     Councilmember Zarosinski notified Council of how future emails for Council will be handled, noted an upcoming study session to discuss marijuana greenhouses, and provided an update on the Housing Advocacy Ad-Hoc Committee.
        
80.    City Manager and Other Staff Reports
         80.1     Quarterly Economic Update from SOREDI by Colleen Padilla          
Colleen Padilla presented an update on SOREDI. Councilmember Bearnson questioned if they have been contacted by marijuana growers; Ms. Padilla noted SOREDI is unable to assist growers because of funding requirements.
 
*Councilmember D’Alessandro left and returned.
 
         80.2     Sewer Master Plan by Cory Crebbin
Public Works Director Cory Crebbin presented and update on the need to update the Sewer Master Plan, which is a 20-year plan. This will be available for public comment shortly.
 
         80.3     Housing Ad Hoc Committee by Matt Brinkley
Deputy City Attorney Kelly Madding presented documentation regarding the Housing Ad Hoc Committee.  The committee will address the market-rate cost burden and is needed to complete the UGB process and the Regional Housing Study.
 
Motion:  Direct staff to create the Housing Ad Hoc Committee as presented.
Moved by:  Kevin Stine                                                    Seconded by:  Tim D’Alessandro
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.                                        
        
         80.4     Food Truck Ordinance Procedure by Kelly Madding
Deputy City Manager Madding stated this is regarding food trucks in the right-of-way and where this can found in the Code.
 
Motion:  Direct staff to draft Code language for the inclusion of food trucks within Chapter 6. This is Option one as presented. 
Moved by:  Clay Bearnson                                               Seconded by:  Kevin Stine
 
Councilmember Bearnson recommended a study session to review drafted language and a public hearing.  He would like some concerns of brick and mortar establishments addressed, especially regarding setting up food trucks directly in front of existing businesses.  
 
Councilmember Gordon voiced concerns regarding the fees associated with brick and mortar licenses compared to food truck fees. 
 
Amended Motion: Code language should include discussions for fees for mobile food vendors located on City property or easements. 
Moved by:  Dick Gordon                                                  Seconded by:  Tim Jackle
 
Councilmember Jackle clarified whether people would be charged a lease fee to use the City’s right‑of‑way; Councilmember Gordon confirmed that fee should be included.
 
Amended Motion Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.
 
Council discussed the importance of including the Planning Commission in this process.
 
Main Motion Roll call: Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Stine, Wallan, and Zarosinski voting yes; Councilmember Jackle voting no.
Motion carried and so ordered
 
         80.5     Further reports from City Manager
                     a.   There will be an executive session at 5:45 p.m. tonight.
 
90.    Propositions and Remarks from the Mayor and Councilmembers
         90.1     Proclamations issued: None
 
         90.2     Further Council committee reports
a.   Councilmember  Brooks noted the Multicultural Commission has had difficulty reaching quorum and one member has never attended any meetings.
 
 
 
Motion:  Remove Danielle Booth from the Multicultural Commission.
Moved by:  Kay Brooks                                                    Seconded by:  Michael Zarosinski
Motion continued.
 
Council discussed the concept of removing a volunteer. 
 
Motion:  Continue this motion until tonight’s meeting.
Moved by:   Dick Gordon                                                 Seconded by: Kevin Stine
Roll call: Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered
 
b.   Councilmember Wallan stated the Cemetery Commission’s staff liaison Bev Power is unable to sell cemetery plots now that she is managing the Senior Center. The Commission expressed concern pertaining to that impact on their budget.
 
c.   Councilmembers Zarosinski reported the Medford Water Commission is in the process of a general corrosion study. Commissioner D’Alessandro remarked the consultant had stated the Commission is conducting industry-leading work to resolve the lead issue.
                       
         90.3     Further remarks from Mayor and Councilmembers
                     a.      Mayor Wheeler thanked staff preparing the letter to Governor Kate Brown regarding funding for the Holly Theater.
 
                     b.      Mayor Wheeler noted this was Council’s last noon session; evening meetings begin September 7, 2017.
 
                     c.      Councilmember Gordon stated Charter Communications now includes the Pac 12 Network and the Oregon Feed.
 
                     d.      Councilmember Stine attended the tile-laying ceremony at the Holly Theater.  He suggested a policy regarding Council’s support on Legislative projects.
 
100.  Adjournment to the Evening Session
         Council adjourned to the evening session at 1:46 p.m.
 
EVENING SESSION
7:00 P.M.
 
 
The regular evening session of the Medford City Council was called to order at 7:10 p.m. in Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Kevin Stine, Kim Wallan, Michael Zarosinski
 
City Manager Brian Sjothun; Deputy City Attorney Kelly Madding; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
Councilmember Tim Jackle was absent.
 
110.  Oral Requests and Communications from the Audience
         None.
 
120.  Public Hearings
120.1 COUNCIL BILL 2017-96 An ordinance repealing sections 8.400 through 8.495, amending sections 8.004, 8.497 and adding sections 8.320 through 8.355 regarding taxicabs and transportation network companies.
 
City Attorney Lori Cooper presented the staff report and discussed liability, tiered insurance rates, and audit rates.
 
Public hearing opened.
 
Jodi Hardaway, Medford Yellow Cab, questioned why these businesses were not treated the same as taxi businesses.
 
James Cox, S.O. All Star Taxi, did not support Uber in Medford.
 
Mel Conkling, Jacksonville, did not support Uber in Medford.
 
Kirby Rider, 2001 Table Rock Road, supported Uber in Medford.
 
Jon Isaacs, Uber, noted he will be Medford’s local Uber contact. He provided his background and outlined how Uber is used by passengers. He requested the ordinance be changed to follow other cities.
 
Mayor Wheeler questioned the Uber cabs in the airport; Mr. Isaacs stated Uber cabs are not allowed in Medford and a person cannot use the Uber app to arrange rides in Medford. Councilmember Brooks questioned the software disagreement in Portland; Mr. Isaacs explained and stated that Uber did admit mistakes. Mr. Isaacs requested a revision to the requirement for the 10-year background check and carry copies of insurance, as the information is available on the app.
 
Jeanine McKinney, 220 W. Rapp Road, Talent, is an Uber.  She supported Uber in Medford.
 
Tim Scott, Aerocab, did not support Uber in Medford.
 
Steve Ryan, 813 W. 11th, supported Uber in Medford.
 
Rene Davis, representing Lyft, stated Lyft provides people with a choice in services and that Lyft shares same concerns as Uber regarding the insurance requirements.
 
Daniel Yim, Lyft driver from the Portland area, supported Lyft in Medford.
 
Alice Scott, A-Town Cab, did not support Uber in Medford. She requested a taxi alliance group.
 
Bonnie Conkling, 668 Wagon Trail, Jacksonville, did not support Uber in Medford.
 
Joe Forika, Crater Lake Taxi, did not support Uber in Medford.
 
Chelsea (no last name provided), supported Uber in Medford.
 
Craig Hollinsworth, Airport Taxi, requested Uber drivers and taxi drivers have the same requirements.
 
Rebecca Peerson, 2801 Old Green Springs Hwy, Ashland, did not support Uber in Medford.
 
*Councilmember Bearnson left and returned.
 
Craig Owen, Valley Cab, did not support Uber in Medford.
 
Mary Owen, Valley Cab, noted the Uber representative used Valley Cab to get to the Council meeting.
 
 John Huttle, 355 High Street, Ashland, did not support Uber in Medford.
 
Evan Lasley, Oregon AFL-CIO, stated various concerns they have had with Uber.
 
Jesse Sharpe, 107 Lincoln Street, Ashland, expressed concern with Uber.
 
Bradley Green, Tic Tock Taxi, expressed concern with trust and accountability with Uber.
 
Public hearing closed.
 
Motion:  Adopt the ordinance.
Moved by:  Clay Bearnson                                               Seconded by:  Kevin Stine
 
Councilmember Bearnson stated concerns with the current taxi service in Medford. Councilmember Stine supports Uber and recommended drafting an ordinance similar to Bend’s.  Council further discussed the issue.
 
Motion:  Continue the ordinance to another date uncertain.
 
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Stine, Wallan, and Zarosinski voting yes.
Motion carried or so ordered.  The motion to adopt the ordinance was pulled.
 
         120.2 COUNCIL BILL 2017-97 Adopt the ordinance vacating a portion of right-of-way located on Belknap Road just west of Center Drive and southeast of Garfield Street. (SV-17-039) Land Use, Quasi-Judicial
 
Motion:  Continue the public hearing until September 21, 2017 at 6 p.m.
Moved by:  Tim D’Alessandro                                          Seconded by:  Kim Wallan
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Stine, Wallan, and Zarosinski voting yes.
 
Mayor Wheeler requested a 10-minute recess
 
* * * * * * * * * * * * * * * * * * * * * * * *
 
Council returned at 9:41 p.m.
 
130.  Ordinances and Resolutions
130.1 COUNCIL BILL 2017-68 - CONTINUED – A resolution approving the construction of street improvements on Foothill Road between Hillcrest Road and East McAndrews, as part of the Foothill Road Improvement Project. (TF-17-012)
 
                   Public Works Director Cory Crebbin presented the staff report.
 
*Councilmember Kay Brooks left and returned.
 
Councilmember Zarosinski brought forth several questions received from property owners. Deputy Public Works Director – City Engineer Alex Georgevitch provided information video detection at intersections. Council discussed securing right-of-way for future street improvements, median strip, and the City’s exception for their development.
 
Motion:  Continue meeting until 10:30 p.m.
Moved by:  Kim Wallan                                                    Seconded by: Kevin Stine
Roll call:  Councilmembers Brooks, D’Alessandro, Gordon, Stine, Wallan, and Zarosinski voting yes; Councilmember Bearnson voting no.
Motion carried and so ordered.
 
Motion:  Approve the resolution with the following conditions: amend the median width at cross-section B and cross-section C to reduce the bike lane buffer by 1.5 feet on each of those and increasing the median to nine feet, with landscaping to be submitted by the Public Works Department or Parks and Recreation Department, as appropriate, to this Council for approval. 
 
Further direct staff to address potential impacts on adjacent properties as follows: Include a U-turn at Foothill northbound at the McAndrews north ramp; a U-turn Foothill southbound at the McAndrews south ramp; a U-turn on Foothill southbound at the future intersection and all other matters as addressed by public comment regarding right-of-way negotiation.
 
Moved by:  Michael Zarosinski                                         Seconded by:  Dick Gordon
 
Councilmembers Zarosinski and Gordon discussed a full access driveway at traffic signal and a rock surface at 2895 Hillcrest. 
 
Amended Motion: Authorize adding a rock surface at 2895 Hillcrest at the intersection of “Spring Street.”   
Moved by:  Dick Gordon                                                  Seconded by:  Kay Brooks
 
Councilmember D’Alessandro requested median lighting instead of lighting on the sides of the road. Councilmember Gordon explained that rocking the driveway at 2895 Hillcrest would help reduce mud and debris from entering the roadway from farm equipment. 
 
Roll call on amendment:  Councilmembers Brooks, D’Alessandro, Gordon, Stine, Wallan, and Zarosinski voting yes; Councilmember Bearnson voting no.
Motion carried and so ordered.
 
 
Council discussed whether the amendment would incur additional fees. Mr. Crebbin explained that additional landscaping within the median may increase expenses, but increasing the median and decreasing the bike lane buffer should not incur additional expenses.
 
Roll call on main motion
Councilmembers D’Alessandro, Gordon, Stine, Wallan, and Zarosinski voting yes; Councilmembers Bearnson and Brooks voting no.
Motion carried.  Resolution 2017-68 was duly adopted as amended.
 
140.  Council Business
         None.
 
150.  Further Reports from the City Manager and Staff
         None.
 
160.  Propositions and Remarks from the Mayor and Councilmembers
         160.1   Further Council committee reports
a.   Councilmember Stine asked when the TNC would be discussed; City Manager Brian Sjothun was unsure.
 
         160.2   Further remarks from Mayor and Councilmembers: None.
 
170.  Adjournment
         There being no further business, this Council meeting adjourned at 10:23 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 
 
 
 


 
 
 
 

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