Agenda & Minutes

When available, the full agenda packet may be viewed as a PDF file by clicking the "Attachments" button and selecting the file you want to view.

Agendas are posted until the meeting date takes place.  Minutes are posted once they have been approved.

Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, September 07, 2017

AGENDA
September 7, 2017

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

Roll Call

 
20.    Recognitions, Community Group Reports
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
         30.1     Oregon Department of Transportation Update
 
         30.2     Proclamations Issued:
                     a.   Medford Rogues Day
                     b.   Constitution Week
 
40.    Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 4 minutes. PLEASE SIGN IN.
 
         40.1     COUNCIL BILL 2017-107, VERSION 1
                     A RESOLUTION reversing the City Recorder’s administrative decision and directing issuance of a Taxi Driver Identification Card to Tiffany Perez.
 
                     COUNCIL BILL 2017-107, VERSION 2
                     A RESOLUTION affirming the City Recorder’s administrative decision and upholding the denial of a Taxi Driver Identification Card to Tiffany Perez.
 
         40.2     COUNCIL BILL 2017-98 A RESOLUTION authorizing the City Manager to proceed with the sale of surplus City-owned real property consisting of .16 acres located on Portland Avenue. 
 
50.    Approval or Correction of the Minutes of the August 17, 2017 Regular Meeting
 
60.    Consent Calendar
         60.1     COUNCIL BILL 2017-99  AN ORDINANCE authorizing execution of a grant agreement with the Housing Authority of Jackson County in the amount of $200,000 in 2017 Community Development Block Grant funds and an estimated $95,000 in program income for the Homeowner Repair Program.
 
         60.2     COUNCIL BILL 2017-100 AN ORDINANCE authorizing an exchange of City-owned property located at Holmes Park for property located at 217 S. Modoc Avenue.
 
         60.3     COUNCIL BILL 2017-101 AN ORDINANCE authorizing execution of an Intergovernmental Agreement with Oregon Department of Transportation for the non-emergency use of the State’s Strategic Technology Reserve.
70.    Items Removed from Consent Calendar
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2017-94, SECOND READING An ordinance amending the Rules and Regulations for Non-Represented Employees pertaining to wages, hours, fringe benefits, and other working conditions effective July 1, 2017.
 
         80.2     COUNCIL BILL 2017-102  AN ORDINANCE adopting revisions to the Urban Growth Boundary Amendment to align the City and County’s findings of fact, conclusions of law, and record of proceedings.
                                                                       
         80.3     COUNCIL BILL 2017-103  AN ORDINANCE authorizing execution of an amendment to the Grant Agreement with the Housing Authority of Jackson County pertaining to 2017 Community Development Block Grant funds for the development of a housing complex known as Newbridge Place.
 
         80.4     COUNCIL BILL 2017-104 AN ORDINANCE amending Articles I, II, III, IV, V, VI of Chapter 10 of the Medford Municipal Code pertaining to procedural requirements and substantive criteria for land use reviews.
 
         80.5     COUNCIL BILL 2017-105 A RESOLUTION adopting the 2017 Medford Natural Hazards Mitigation Plan.
 
         80.6     COUNCIL BILL 2017-106 AN ORDINANCE authorizing execution of a Lease Agreement with Jackson County for use of approximately six acres of property located on Whittle Avenue for Public Works operations.
 
90.    Council Business
         90.1     Proclamations issued:                           
                     a.   Day of Service and Remembrance
                     b.   Hunger Action Month
                          
100.  City Manager and Staff Reports
         100.1   Public Protection Classification Rating – Fire Chief Brian Fish
 
         100.2   Consolidation of the Landmarks and Historic Preservation Commission (LHPC) with the Site Plan and Architectural Commission (SPAC) – Planning Director Matt Brinkley
 
         100.3   Process for leasing the Carnegie Building – Deputy City Manager Kelly Madding
 
         100.4   Process for leasing or selling former Fire Station #2 – Deputy City Manager Kelly Madding
 
         100.5   Further remarks from City Manager
 
110.  Adjournment
 
MINUTES
September 7, 2017

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 12:00 noon in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Michael Zarosinski
 
City Manager Brian Sjothun; Deputy City Manager Kelly Madding; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
Councilmember Kim Wallan was absent.
 
20.    Recognitions, Community Group Reports
 
30.    Oral Requests and Communications from the Audience
         30.1     Oregon Department of Transportation Update
         Gary Leaming, ODOT Project Information Specialist, provided an update on current projects.
        
         30.2     Proclamations Issued:
                     a.   Medford Rogues Day
                     b.   Constitution Week
 
         30.3     Sharon Rush, Hearts with a Mission, expressed the needs of children and requested a safe haven with the potential use of the former Fire Station #2.
 
         30.4     Adrian Chavez, 2193 Spring Street, requested a safe haven for children at the former Fire Station #2.
 
         30.5     Matt Sweeney, Jackson County Gang Task Force, requested Council consider the former Fire Station #2 for five organizations that would share that facility; he stated they will do the modifications necessary.
 
40.    Public Hearings
         40.1     COUNCIL BILL 2017-107, VERSION 1
                     A RESOLUTION reversing the City Recorder’s administrative decision and directing issuance of a Taxi Driver Identification Card to Tiffany Perez.
 
                     COUNCIL BILL 2017-107, VERSION 2
                     A RESOLUTION affirming the City Recorder’s administrative decision and upholding the denial of a Taxi Driver Identification Card to Tiffany Perez.
 
                     Senior Assistant City Attorney Eric Mitton presented the staff report, outlining the history of this situation, noted this is her second time before Council for her taxi identification card, explained Ms. Perez’s criminal background and that she has finished a drug treatment program.
 
Public hearing opened.
 
                     Tiffany Perez, 320 Brad Way, Central Point, stated she spoke before Council in September of 2016 and Council requested she reapply and readdress the Council. She provided a letter from Lisa McCreadie from the Jackson County Circuit Court’s Recovery Opportunity Court Program. Ms. Perez read a letter from Gary Borden of 5 Star Taxi supporting her employment with his company.  She noted she attended an 18 month drug rehabilitation program which completed June 1, 2017 and that it has been difficult for her to find a job.
 
Public hearing closed.
 
Motion:  Affirm the City Recorder’s administrative decision and upholding the denial of a Taxi Driver Identification Card to Tiffany Perez.
Moved by:  Dick Gordon                                                  Seconded by:  Tim Jackle
 
Councilmembers voiced concerns regarding Ms. Perez’s criminal history, but also noted appreciation of her completion of drug/alcohol treatment.
 
Roll call:  Councilmembers Brooks, D’Alessandro, Gordon, Jackle, and Zarosinski voting yes; Councilmember Bearnson and Stine voting no.
Resolution 2017-107 VERSION 2 was duly adopted.
 
         40.2     COUNCIL BILL 2017-98 A RESOLUTION authorizing the City Manager to proceed with the sale of surplus City-owned real property consisting of .16 acres located on Portland Avenue. 
 
          Deputy City Manager Kelly Madding presented the staff report, outlined the location of the property, which is next to property owned by Rogue Community Health.  Ms. Madding explained there is a 10 foot common access easement on the property between the City’s and Rogue Community Health.  Staff recommends the sale of this property to Rogue Community Health.  
 
          Ms. Madding was unsure if Dr. Bolt is for this sale but she has met with him in the past and it was her understanding that Rogue Community Health was working with him. Councilmember Gordon was concerned about the cross-easement for properties effected by this sale.
 
Public hearing opened.
 
          Bernie Legner, 1176 Easthills Court, Medford, owns Well Spring at 18 Portland Avenue.  He was unaware of any cross-easement. He noted people used Myrtle, Taylor and Tax Lot 3500 to access his parking lot and there is street parking available as well.
 
           William North, CEO of Rogue Community Health, provided a history of his previous purchase of property from the City.  Mr. North stated he spoke with Dr. Bolt regarding eliminating the East Main access and parking for his business.
 
          Mr. North stated he has spoken with Dr. Bolt and Mr. Legner regarding the property purchase and plans to create written agreements after Council approves the sale of the property.  The Site Plan would need City approval at which time he planned to bring the proposal back for Council approval as well.
 
Public hearing closed.
 
Ms. Madding noted the access easement on the subject property includes the City and Rogue Community Health only. Also, notice was sent to property owners within 200 feet around the subject parcel; no other offers to purchase this property have been received. Council discussed possible conditions that could be added to the motion.
 
Motion:  Authorize the City Manager or designee to proceed with the sale of surplus City-owned real property consisting of .16 acres located on Portland Avenue to Rogue Community Health if terms of Council are met.  
Moved by:  Clay Bearnson                                               Seconded by:  Kay Brooks
 
Mayor asked for the “terms of the Council.”  Councilmember Gordon noted the conditions include those previously approved by the Council in the sale of the other lot and a cross‑easement for Well Spring, the sale price should be the real market value established by the County and paving if required.
 
Councilmember Zarosinski expressed concern with an exclusive sale to Rogue Community Health without having the property on the market and whether Jackson County’s real market value is an accurate value. Councilmember Stine expressed his concern with the sale and whether the conditions would solve all the problems with the property.  Councilmembers Gordon, Brooks and Mayor Wheeler noted Rogue Community Health’s benefit to the community.
 
Councilmember Jackle noted a conflict of interest.
 
City Attorney Lori Cooper clarified whether the terms outlined by Councilmember Gordon were agreed to by Councilmember Bearnson as “the terms of the Council”.  Councilmember Bearnson confirmed.
 
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, and Zarosinski voting yes; Councilmember Stine voting no; Councilmember Jackle abstaining.
Resolution 2017-98 was duly adopted.
 
Mayor Wheeler declared a recess at 7:20 p.m.
 
* * * * * * * * * * * * * * * * * * * * * * * * * * * *
 
Council reconvened to the evening session at 7:30 p.m. with the same persons present.
 
50.    Approval or Correction of the Minutes of the August 17, 2017 Regular Meeting
Councilmember Stine noted his preference to have more information in the minutes. The minutes were approved as submitted.
 
60.    Consent Calendar
         60.1     COUNCIL BILL 2017-99  AN ORDINANCE authorizing execution of a grant agreement with the Housing Authority of Jackson County in the amount of $200,000 in 2017 Community Development Block Grant funds and an estimated $95,000 in program income for the Homeowner Repair Program.
 
         60.2     COUNCIL BILL 2017-100 AN ORDINANCE authorizing an exchange of City-owned property located at Holmes Park for property located at 217 S. Modoc Avenue.
 
         60.3     COUNCIL BILL 2017-101 AN ORDINANCE authorizing execution of an Intergovernmental Agreement with Oregon Department of Transportation for the non-emergency use of the State’s Strategic Technology Reserve.
 
Motion:  Adopt the Consent Calendar.
Moved by:  Kevin Stine                                                    Seconded by:  Clay Bearnson
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, and Zarosinski voting yes.
Motion carried and so ordered. Council Bills 2017-99, 2017-100 and 2017-101 were approved.
 
70.    Items Removed from Consent Calendar
         None.
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2017-94, SECOND READING An ordinance amending the Rules and Regulations for Non-Represented Employees pertaining to wages, hours, fringe benefits, and other working conditions effective July 1, 2017.
 
Motion:  Adopt the ordinance.
Moved by:  Michael Zarosinski                                         Seconded by:  Tim D’Alessandro
 
Councilmember Zarosinski noted the cost of living increase outlined in the agreement was less than standard for government employees and there is a cap on the insurance rates; this agreement is staying in line with reduction in expenses while also allowing for an increase in expenses.
 
Roll call:  Councilmembers Brooks, D’Alessandro, Gordon, Jackle, and Zarosinski voting yes; Councilmembers Bearnson and Stine voting no.
Ordinance 2017-94 was duly adopted.
 
         80.2     COUNCIL BILL 2017-102  AN ORDINANCE adopting revisions to the Urban Growth Boundary Amendment to align the City and County’s findings of fact, conclusions of law, and record of proceedings.
 
Motion:  Adopt the ordinance.
Moved by:  Michael Zarosinski                                         Seconded by: Kevin Stine
 
Councilmember Zarosinski noted the history of this Urban Growth Boundary update process; Mayor Wheeler expressed appreciation of all of the work done to finalize the amendment. 
 
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, and Zarosinski voting yes.
Ordinance 2017-102 was duly adopted.
                                                                                                                                                          
         80.3     COUNCIL BILL 2017-103  AN ORDINANCE authorizing execution of an amendment to the Grant Agreement with the Housing Authority of Jackson County pertaining to 2017 Community Development Block Grant funds for the development of a housing complex known as Newbridge Place.
 
Motion:  Adopt the ordinance.
Moved by:  Kevin Stine                                                    Seconded by: Dick Gordon
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, and Zarosinski voting yes.
Ordinance 2017-103 was duly adopted.
 
         80.4     COUNCIL BILL 2017-104 AN ORDINANCE amending Articles I, II, III, IV, V, VI of Chapter 10 of the Medford Municipal Code pertaining to procedural requirements and substantive criteria for land use reviews.
 
                     This item will be continued to a study session on October 12. Councilmember Gordon expressed concern regarding changes from the current Code and questioned the justification of those changes.
 
                     Planning Director Matt Brinkley noted this is a “clean up” of the Land Development Code for ease of use by the community, Council and the Planning Commission.
 
                     Ms. Cooper noted this should item should have been listed as a public hearing on the agenda, but public notice was given through the Planning Department. Councilmember Jackle preferred our Code more closely follow state law.
 
Motion:  Postpone this item to a date to be determined after the October 12, 2017 study session.
Moved by:  Michael Zarosinski                                         Seconded by:  Kevin Stine
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
         80.5     COUNCIL BILL 2017-105 A RESOLUTION adopting the 2017 Medford Natural Hazards Mitigation Plan.
 
                     Fire Chief Brian Fish presented the staff report, noting the agreement’s purpose is to identify and examine natural hazards facing the City of Medford.
 
Motion:  Adopt the 2017 Medford Natural Hazards Mitigation Plan.
Moved by:  Clay Bearnson                                               Seconded by:  Tim D’Alessandro
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Jackle, Stine, and Zarosinski voting yes; Councilmember Gordon abstaining.
Resolution 2017-105 was duly adopted.
 
         80.6     COUNCIL BILL 2017-106 AN ORDINANCE authorizing execution of a Lease Agreement with Jackson County for use of approximately six acres of property located on Whittle Avenue for Public Works operations.
 
Motion:  Adopt the ordinance.
Moved by:  Kevin Stine                                                    Seconded by:  Tim D’Alessandro
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, and Zarosinski voting yes.
Ordinance 2017-106 was duly adopted.
 
Public Works Director Cory Crebbin noted the land was necessary for Public Works storage, especially on that side of the City. Airport Director Bern Case noted his appreciation of this project and the City in general.
 
90.    Council Business
Out of sequence.
 
         90.2     Councilmember Zarosinski noted there is a conflict with two councilmembers attending the grant process. Councilmember Gordon volunteered, but the meeting dates and times conflicted with his schedule.  Councilmember Wallan was added to the General Fund Grant Subcommittee.                                                                                                            
 
         90.3     Councilmember Zarosinski noted a new Department of Environmental Quality (DEQ) requirement for food recycling/composting for Medford.  To comply, the City could either begin a door‑to‑door food collection service or support an existing food collection organization at the rate of 17 cents per person. A grant of 13,481 to ACCESS meets the DEQ requirement.
 
                     Councilmember Zarosinski recommended adding a non-competitive grant in the amount of $13,481 to ACCESS from the General Fund Grant money set aside for the City’s social services.  Councilmember Brooks recommended paying the DEQ requirement outside of the General Fund Grant monies, as our payment for social services was already minimal.
 
                     Ms. Madding explained the DEQ’s goal is to promote reuse versus recycling and without the grant of $13,481 to ACCESS, Rogue Disposal would need to initiate a food recycling program at an estimated expense of $2 to $6 per month per household.
 
Councilmember Stine stated he would abstain as he works for ACCESS.
 
Motion:  Direct staff to make this funding a non-competitive grant.
Moved by:  Tim Jackle                                                     Seconded by:  Tim D’Alessandro
Roll call:  Councilmembers Bearnson, D’Alessandro, Jackle, and Zarosinski voting yes; Councilmember Brooks and Gordon voting no; Councilmember Stine abstaining.
Motion carried and so ordered.
 
         90.4     Councilmember Zarosinski stated the City needed a voting delegate for the League of Oregon Cities conference. Councilmember Stine offered to serve.
 
         90.5     Councilmember Zarosinski noted an Intergovernmental Agreement was received from the Oregon Department of Forestry to assist with emergency firefighting services. The City will be paid for that. If we need to enter into this IGA, either the Mayor or City Manager can sign the agreement.
 
Motion:  Authorize the Mayor or City Manager to sign an IGA to support the fire suppression efforts with the U.S. Forest Service.
Moved by:  Dick Gordon                                                  Seconded by:  Kay Brooks
 
Chief Fish noted they it requires are required to have fire apparatus on hand when helicopters land.
 
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine and Zarosinski voting yes.
Motion carried and so ordered.
 
Back in sequence
 
         90.1     Proclamations issued:                                                                                                            
                     a.   Day of Service and Remembrance
                     b.   Hunger Action Month
                          
100.  City Manager and Staff Reports
         100.1   Public Protection Classification Rating – Fire Chief Brian Fish
                     Chief Fish presented information on the public protection classification rating. Effective December 1, 2017 Medford and MRFPD2 will improve to a class 2/10.
 
         100.2   Consolidation of the Landmarks and Historic Preservation Commission (LHPC) with the Site Plan and Architectural Commission (SPAC) – Planning Director Matt Brinkley
 
                     Due to lack of quorum for LHPC, Mr. Brinkley outlined the three options presented to Council: disassemble the LHPC and consolidate members with SPAC; maintain the LHPC and revise the duties and responsibilities; or make no revisions. Council discussed existing and potential responsibilities for the LHPC and whether a Council Liaison was required. Mayor Wheeler stressed the importance of historic preservation.  After discussion, Council preferred Option #2 and move toward Option #1.
 
         100.3   Process for leasing the Carnegie Building – Deputy City Manager Kelly Madding
*Councilmember Gordon left and returned.
 
                     Ms. Madding provided criteria that Council has pertaining to the Carnegie Building. Council discussed the options given and gave direction on the use for non-profit/profit, hours, renter must be able to maintain the building and grounds, with a study session presentation followed by a public hearing. Staff would then develop a lease agreement with the organization presented.
 
         100.4   Process for leasing or selling former Fire Station #2 – Deputy City Manager Kelly Madding
*Councilmember Zarosinski left and returned.
 
                     Ms. Madding presented a memorandum to Council pertaining to the usage of Fire Station #2. Council discussed the sale or lease of the building, including the maintenance of the property. Ms. Madding was directed to put out an RFP with the option of renting or purchasing the property. If renting, it must include the maintenance on the property.                                                                                                                                      
         100.5   Further remarks from City Manager
                     None.
 
110.  Adjournment
There being no further business, this Council meeting adjourned at 9:33 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 
 

© 2017 City Of Medford  •  Site By Project A

Quicklinks

Select Language

Share This Page

Back to Top