Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Minutes
Thursday, September 14, 2017

The regular meeting of the Planning Commission was called to order at 5:30 PM in the City Hall Council Chambers on the above date with the following members and staff in attendance:
 
Commissioners Present
Patrick Miranda, Chair
David McFadden, Vice Chair
David Culbertson
Joe Foley
Bill Mansfield
Mark McKechnie
E.J. McManus
Alex Poythress
Jared Pulver      
 
Staff Present
Kelly Akin, Assistant Planning Director
Eric Mitton, Senior Assistant City Attorney
Alex Georgevitch, City Engineer
Greg Kleinberg, Fire Marshal
Terri Rozzana, Recording Secretary
Dustin Severs, Planner III
Steffen Roennfeldt, Planner III
 
10.          Roll Call
 
20.          Consent Calendar/Written Communications. 
20.1 LDS-17-050 Final Order of a request for tentative plat approval for Jam Industrial Park, a proposed 9- lot industrial Pad Lot Development on a 17.13 acre lot located at 301 Ehrman Way, In the General Industrial (I-G) zoning district (372W14 TL 1400). (Fjarli Merlin, Applicant; Richard Stevens & Associates, Inc., Agent; Dustin Severs, Planner III). 
 
20.2 ZC-17-075 Final Order of a zone change on 1.30 acre parcel located immediately southwest of the intersection of Stewart Avenue and Lozier Lane in Southwest Medford from SFR-00 (Single Family Residential – 1 dwelling unit per lot) to MFR-20 (Multi-Family Residential – 20 dwelling units per acre) (372W35AD1900). (Scott Becker, Applicant; Richard Stevens & Associates, Agent; Steffen Roennfeldt, Planner III).
 
20.3 CUP-17-067 Final Order of a request to revise a previously approved Conditional Use Permit to extend the days and hours of operation of a youth center on a 0.62 acre parcel located on the north side of Roberts Road within an SFR-4 (Single-Family Residential – 4 units per gross acre) zoning district (371W17CA Tax Lot 2200). (Rogue Valley Youth for Christ, Applicant; Praline McCormack, Planner II).
 
Motion: The Planning Commission adopted the consent calendar as submitted.
 
Moved by: Vice Chair McFadden                             Seconded by: Commissioner Foley
 
Voice Vote: Motion passed, 8–1, with Commissioner McKechnie opposing.
 
30.          Minutes
30.1.      The minutes for August 24, 2017, were approved as submitted.
 
40.          Oral and Written Requests and Communications.  None.
 
Eric Mitton, Senior Assistant City Attorney, read the Quasi-Judicial Statement.
 
50.          Public Hearings – Old Business
50.1        SV-17-069 Consideration of a request for the vacation of an approximate 60-foot wide strip of public right-of-way along with the adjacent Public Utility Easements, being a portion of Myers Lane, running north from Garfield Avenue approximately 1743 feet in length, within the Stewart Meadows Village Planned Unit Development. (KOGAP Enterprises, Applicant; Maize & Associates, Agent; Dustin Severs, Planner III). 
 
Chair Miranda inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose.  None were disclosed.  
               
Chair Miranda inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Dustin Severs, Planner III, stated that the vacation criteria can be found in the Medford Land Development Code Section 10.202.  The applicable criteria was included in the staff report, property owner notices and hard copies are available at the entrance of Council Chambers for those in attendance.  Mr. Severs gave a staff report.
 
The Public Hearing was opened.
 
a. Jim Maize, Maize & Associates, P. O. Box 628, Medford, Oregon, 97501-0042.  Mr. Maize reported that the applicant is requesting a vacation for a portion of the Myers Lane right-of-way because it will become a later development potential.  The applicant is eager to get started on the residential buildings this fall.  Along with the right-of-way dedication there are two public utility easements that need to be vacated and they will be rededicated.  The one along Stewart Avenue that drapes down and runs south along Myers Lane is a duplicate redundant public utility easement that was recorded in 1995.  There was a subsequent easement with building the medical office under construction on the corner.  This one is not needed and there will remain a public utility easement along Stewart Avenue.   
 
Commissioner McKechnie assumes the utilities will follow the new alignment of Myers Lane bending and connect back up at Garfield.  Mr. Maize confirmed the statement.
 
Mr. Maize reserved rebuttal time.
 
The Public Hearing was closed.
 
Motion:  The Planning Commission based on the findings and conclusions that all of the approval criteria are met or are not applicable, forwards a favorable recommendation to the City Council for approval of SV-17-069 per the staff report dated September 7, 2017, including Exhibits A through O, and including the following conditions of approval:
 
1.  Comply with the requirements of the Public Works Department, including but not limited to the conditions that the new right-of-way and public utility easement dedications for the new alignment of Myers Lane be approved by the City Engineer prior to this application going to the City Council and that these dedications be simultaneously recorded with this vacation (Exhibit K).
 
2.  Comply with the conditions of the Medford Water Commission (Exhibit M).
 
3.  Submit a vacation application to Jackson County and receive Jackson County approval to vacate the proposed portion of Myers Lane (Exhibit O). 
 
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Poythress
 
Roll Call Vote:  Motion passed, 9-0.
 
New Business
50.2 ZC-17-089 Consideration of a zone change on 0.45 acre parcel located immediately northwest of the intersection of W McAndrews Road and N Ross Lane in Northwest Medford from SFR-00 (Single Family Residential – 1 dwelling unit per lot) to SFR-6 (Single Family Residential – 6 dwelling units per acre) (372W26AA3900). (Craig Horton, Applicant; Richard Stevens & Associates, Agent; Steffen Roennfeldt, Planner III). 
 
Chair Miranda inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose. None were disclosed.  
               
Chair Miranda inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Steffen Roennfeldt, Planner III, stated that the zone change criteria can be found in the Medford Land Development Code Section 10.227.  The applicable criteria was included in the staff report, property owner notices and hard copies are available at the entrance of Council Chambers for those in attendance.  Mr. Roennfeldt gave a staff report.
 
The Public Hearing was opened.
 
a. Clark Stevens, Richard Stevens & Associates, Inc., P. O. Box 4368, Medford, Oregon, 97501-0168.  Mr. Stevens reported that staff presented a complete report to the Planning Commission.  As demonstrated, this application is in compliance with Section 10.227 demonstrating that the applicant is consistent with the General Land Use Plan map, the locational standards and Category “A” public facilities.  
 
Commissioner McKechnie requested that the applicant does not develop five or six flag lots stacked behind each other.  Mr. Stevens commented that they would take that into consideration.
 
Mr. Stevens reserved rebuttal time.
 
The Public Hearing was closed.
 
Commissioner McKechnie asked Mr. Mitton, is it legally considering abutting when only touching at one point?  To him abutting should be some length of distance.  Mr. Mitton stated that he is comfortable saying that it does constitute abutting even when it is a cattie-corner connection.  He can research that.  Mr. Roennfeldt stated that it happened before.        
 
Motion:  The Planning Commission adopts the findings as recommended by staff and directs staff to prepare a Final Order for approval of ZC-17-089, per the staff report dated September 7, 2017, including Exhibits A through I.
 
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Foley
 
Roll Call Vote:  Motion passed, 9-0.
 
50.3 LDS-17-079 / E-17-080 Consideration of a request for tentative plat approval for Cherrybrook Subdivision, a 4-lot residential subdivision on approximately 1.13 acres located north of Prune Street and east of Cherry Street within an SFR-10 (Single Family Residential-10 dwelling units per gross acre) zoning district. The request includes an Exception to the standards for lot dimensions. (Rick Schiller, Applicant; Amy Gunter, Agent; Steffen Roennfeldt, Planner III).
 
Chair Miranda inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose. None were disclosed.
               
Chair Miranda inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Steffen Roennfeldt, Planner III, stated that the land division criteria can be found in the Medford Land Development Code Section 10.270.  The exception criteria can be found in the Medford Land Development Code Section 10.253.  The applicable criteria was included in the staff report, property owner notices and hard copies are available at the entrance of Council Chambers for those in attendance.  Mr. Roennfeldt gave a staff report.
 
Commissioner McKechnie asked, does the 87 ½ feet minus the tail meet the minimum lot depth requirements?  Mr. Roennfeldt replied, yes.  
 
The Public Hearing was opened.
 
a. Amy Gunter, Rogue Planning & Development Services, 1424 S. Ivy Street, Medford, Oregon, 97501.  Ms. Gunter reported that the tributary of Little Elk Creek has been substantially altered.  It has uniform channelized banks.  She has communicated with the Department of State Lands and they stated that as long as no storm drainage is directed towards the creek, it is a riparian area, which is a “hands off” area.  The proposal is to have all the storm drainage meet building and public works code but not do into the creek area. 
 
The site plan shows the street improvements.  The plan at this time is to get rid of the half driveway in the front yard of the house with the street improvements.  The majority of the existing driveway is in the right-of-way that will go away and a single driveway will serve the existing driveway that serves the garage on parcel one.  Parcel two driveway section has been pulled far away as possible.  The reason for the shared minimum access easement for parcels three and four is that Prune Street is not a higher order street.  It is envisioned once it is completed there will be substantial increase in traffic so the applicant wanted to move the driveway away from that intersection as far as possible. 
 
The applicant finds the approval criteria for the four lot subdivision have all been met.  The exception to lot width standards is sort of a strange one because it is a definition based exception and not a reality based exception.  No one will be developing in the three foot strip.  The applicant looked at would that be a potential pedestrian access easement.  Three feet is not wide enough for people to walk down.  Typically, pedestrian access easements are usually six, eight and ten feet.  It is sort of a reserve strip that might be valuable when the lot adjacent develops.         
 
Ms. Gunter reserved rebuttal time.             
 
The Public Hearing was closed. 
 
Motion:  The Planning Commission adopts the findings as recommended by staff and directs staff to prepare a Final Order for approval of LDS-17-079 and E-17-080, per the staff report dated September 7, 2017, including Exhibits A-1 through T. 
 
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Foley
 
Commissioner McKechnie stated that he hopes the owner of the property put the front face of the building on lot three facing east/west and the one on lot four facing north/south so it does not look like cord wood stacked up.
 
Roll Call Vote:  Motion passed, 9-0.
 
60.  Reports
60.1            Site Plan and Architectural Commission.
Commissioner Culbertson reported that the Site Plan and Architectural Commission met Friday, September 1, 2017, and it was very quick.  There were no business items.  Tomorrow is their next meeting and he thinks it is going to be fairly lively because they are dealing with the Mahar buildings on North Phoenix Road was in the paper today. 
 
 60.2       Report of the Joint Transportation Subcommittee.
Chair Miranda reported that the Joint Transportation Subcommittee has not met.  Their next meeting is scheduled for Wednesday, September 27, 2017.       
 
60.3        Planning Department
Kelly Akin, Assistant Planning Director, reported that today they had an interesting speaker down from the city of Bend that manages the housing program.  They have been successful in producing affordable housing for different income levels.  He told what their issues had been.  They have a building permit excise tax that is a third of a percent for every building permit they issue whether it is residential or commercial.  That program started in 2006 and they have invested over $77M.  They have an SDC exemption program.  They do assistance with various entities in writing grants.  They are very strong in private and public partnership.  The Planning Commission will be hearing more of that as they move through some of Medford’s housing issues specifically related to the urban growth boundary work of the regional housing needs assessment.  
 
The comment period for the Transportation System Plan outreach phase closed.  Staff received over a thousand surveys.  Kudos do Carla Paladino, Principal Planner and her staff for all the outreach they have done.  
 
The joint study session with the City Council is scheduled for Monday, September 18, 2017.  Discussion will be on food trucks and temporary transitional housing.  Discussion for the Monday, September 25, 2017, will be on the Transportation System Plan project list.  Staff is proposing and amendment to create a public zoning district.  It would apply to City facilities; schools.  Discussion for the Monday, October 9, 2017, study session will be more discussion on the Transportation System Plan and draft document review.  The long range division is super busy.  Their goal is to get a draft Transportation System Plan done by the end of the year.     
        
There is business scheduled for the Planning Commission on Thursday, September 28, 2017.  There are no hearing scheduled so it will be a short meeting.  Staff will have Final Orders and minutes.  There are hearings scheduled for Thursday, October 12, 2017 and Thursday, October 26, 2017.
 
Last week the City Council decided to have a study session on the Article II reorganization that the Planning Commission recommended.  They were not comfortable with the amount of changes which created a problem for staff because the Landmarks and Historic Preservation Commission is a seven member body and there are three vacancies.  A quorum has been problematic.  That particular piece of the amendment will be going to the City Council’s October 5, 2017, meeting.  They adopted the final Urban Growth Boundary amendment findings.  They also discussed consolidating the Site Plan and Architectural Commission and Landmarks and Historic Preservation Commission into one.  
 
At the next City Council meeting staff will be presenting the Stewart Meadows street vacation and the Belknap street vacation.
 
Staff sent out an invitation for representation on the Housing Advisory Committee.  Commissioner Foley and Commissioner McManus volunteered.     
 
70.          Messages and Papers from the Chair. 
70.1        Chair Miranda reminded the Commissioners that the Joint Transportation Subcommittee should have three Planning Commission liaisons.  Currently, there are only two.  He asked the Commissioners to consider volunteering if they are interested.  It is interesting, challenging and entertaining.  They meet quarterly, the last Wednesday of the month at 3:30 p.m.       
 
80.          Remarks from the City Attorney.  None.
 
90.          Propositions and Remarks from the Commission.
90.1        Commissioner McKechnie thanked staff for the way they reorganized the staff reports.  There was a blurb of what the issue was with a map of its location.  It helps him focus and which part of town being discussed.  He mentioned this to staff earlier but thought it worth mentioning publically.   
 
100.        Adjournment
The meeting was adjourned at 6:19 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
  
Submitted by:

 Terri L. Rozzana                                                                                
Recording Secretary                                                                      
 
Patrick Miranda
Planning Commission Chair
 
Approved: September 28, 2017
 

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