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Joint Planning Commission & City Council Study Session Agenda & Minutes
Monday, September 18, 2017
The Medford City Council and Planning Commission Joint Study Session was called to order at 12:06 p.m. in the Prescott Room of the Medford Police Department on the above date with the following members and staff present:
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan, and Michael Zarosinski
Planning Commissioners Dave Culbertson, Alex Poythress, Joe Foley, David McFadden, Patrick Miranda, Mark McKechnie, E.J. McManus; Bill Mansfield; Deputy City Manager Kelly Madding; City Attorney Lori Cooper; Senior Assistant City Attorney Eric Mitton; Planning Director Matt Brinkley; Principal Planner Carla Paladino; Parks & Recreation, Facilities Director Rich Rosenthal; Planner II Kyle Kearns; Deputy City Recorder Winnie Shepard
Councilmembers Kay Brooks, Tim D’Alessandro, Dick Gordon, Kevin Stine and Michael Zarosinski and Planning Commissioner Jared Pulver were absent.
Food Trucks in public right-of-way
Principal Planner Carla Paladino provided a historical overview noting the modifications:
• Various amended chapters
• Hours of operation specified
• Location for trucks within the Central Business District or expanded areas
• Proposed fee structure
o Business license plus additional $300 for truck to use multiple locations; $400 total
o Additional $400 fee for private property and public right-of-way; $700 total
• Chapter 6 is amended, not Chapter 10
• Licensing fees seem unfair to brick and mortar businesses
• Food trucks aren’t aesthetically pleasing all around town
• No threat to brick and mortar businesses as these are open after hours
• Shouldn’t allow right in front of existing businesses
• Trailers aren’t permitted as they generally are larger and take more than one parking space
• Possibly allow in parks versus spread out on every block
o Parks have limited vendor locations; agreements in place; insurance requirements, etc.
o Allowed vendors in parks for the past several years; specific areas within certain parks; limited number are allowed; monthly fee required; hours are dawn to dusk
• Need structure regarding the designated areas
• Somehow eliminate first come, first served
• Vendors should be vetted and self-contained; can’t have access to city services or running lines to buildings
Planning Director Matt Brinkley clarified Council requested exact locations for food trucks and clarification on how the vendors will be decided.
Transitional Housing Amendment
Planner II Kyle Kearns spoke regarding Transitional Housing and provided an overview of Council’s comments from August 31 study session.
• Planning Commission’s key comments
o requested additional review time
• Outlined the hearing schedules for the various items
• Need to find adequate housing for people; Hope Village is still substandard housing
o Substandard is relative; Hope Village is better than many homeless and it serves as a stepping stone, providing upward mobility
• Difficult to determine number of homeless people in our area
• Warming/cooling shelter is a big topic that needs extra work; needed to protect the public
• We should move forward in separating the project into two individual projects
o Code amendment regarding warming shelters
o Code amendment regarding transitional housing
• Slowly move forward with transitional housing regulations
• Consideration should be given for case by case developments
Deputy City Manager Kelly Madding stated she met with church staff regarding the warming shelter. At this point, the church needs improvements to meet the building and fire regulations. In addition, the Church staff preferred to be open specific days versus open during certain temperatures because of the need for staff volunteers.
Mayor recommended breaking down the topic to address one issue at a time. Mr. Brinkley clarified that staff will move forward with the warming/cooling shelter Code amendment and separate the transitional housing portion.
The meeting adjourned at 1:15 p.m.
Deputy City Recorder