Agenda & Minutes

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City Council Meeting Agenda & Minutes

Minutes
Thursday, September 21, 2017

AGENDA
September 21, 2017

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

  
10.    Roll Call
 
20.    Recognitions, Community Group Reports
         20.1    Employee Recognition
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
         30.1    Proclamations
                        Childhood Cancer Awareness Month – September 2017
                        Ethan Frank Day – September 22, 2017
                        Jim Hutchins Day – October 1, 2017
 
40.    Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 4 minutes. PLEASE SIGN IN.
 
40.1     COUNCIL BILL 2017-97 - CONTINUED -  An ordinance vacating a portion of Belknap Road, located south of the intersection of Garfield Street and Center Drive. (SV-17-039) Land Use, Quasi-Judicial
        
50.    Approval or Correction of the Minutes of the August 17, 2017 Regular Meeting
 
60.    Consent Calendar
         60.1     COUNCIL BILL 2017-110 A resolution accepting the petition initiating the vacation of a portion of Myers Lane and the adjacent public utility easements located within the Stewart Meadows Planned Unit Development. (SV-17-069)
 
         60.2     COUNCIL BILL 2017-111  An ordinance awarding a contract in an amount of $235,854.92 to Upper Rogue Excavation to construct sidewalk improvements for the Neighborhood Infrastructure Improvement Project.
 
         60.3     COUNCIL BILL 2017-112 A resolution adopting amendments to the Street Materials Standards List.
 
         60.4     COUNCIL BILL 2017-113 An ordinance awarding a contract in an amount not to exceed $418,046.88 to Diamond Parking Services, LLC, for parking enforcement services in the Downtown Business District.
 
 
 
70.    Items Removed from Consent Calendar
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2017-114 An ordinance authorizing execution of an Agreement with Medford Parks and Recreation Foundation, Crystal Springs Development Group, and the City of Medford for development, reimbursements, and conveyance of Village Center Park.
 
         80.2     COUNCIL BILL 2017-115 A resolution adopting a Vision and Mission Statement for the City of Medford.
 
         80.3     COUNCIL BILL 2017-116 A resolution adopting Core Values for the City of Medford.
 
         80.4     COUNCIL BILL 2017-117 A resolution adopting 2017-19 Biennial Goals for the City of Medford.
 
90.    Council Business
         90.1     Proclamations issued:
                        Medford Sports Hall of Fame Day - September 23, 2017
 
         90.2     Cemetery Commission Appointment
 
100.  City Manager and Staff Reports
         100.1   Quarterly Financial Report by Alison Chan
 
         100.2   Further reports from City Manager
 
110.  Adjournment
 
 
MINUTES
September 21, 2017

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Dick Gordon, Kevin Stine, Kim Wallan, Michael Zarosinski
 
City Manager Brian Sjothun; Deputy City Manager Kelly Madding; City Attorney Lori Cooper; Executive Office Manager Donna Holtz
 
Councilmembers Tim D’Alessandro and Tim Jackle were absent.
 
20.    Recognitions, Community Group Reports
         20.1     Employee Recognition
                     Employees from Public Works and Police were recognized for their years of service.
 
30.    Oral Requests and Communications from the Audience
         30.1     Proclamations
                                 Childhood Cancer Awareness Month – September 2017
                                  Ethan Frank Day – September 22, 2017
                                  Jim Hutchins Day – October 1, 2017
 
         30.2     Eric Dittmer, 2217 Milford Drive, spoke in support of Emergency Management and the CERT Program.
 
         30.3     Mark Millner, 12 Ashland, commended Jim Hutchins on his work with Oregon Stewardship and also spoke in favor of food trucks in downtown.
 
         30.4     Leticia Gonzalez, 444 Fairmount, expressed concerns of the location of Hope Village and the homeless population in her neighborhood.
        
30.5     Mayor Wheeler recognized Jackson County Commissioner Bob Strosser in the audience.
 
40.    Public Hearings
40.1     COUNCIL BILL 2017-97 - CONTINUED -  An ordinance vacating a portion of Belknap Road, located south of the intersection of Garfield Street and Center Drive. (SV-17-039)
 
            Mayor Wheeler stated that the applicant has requested this to be continued to a later date.
           
Public hearing opened.
 
         No one spoke.
 
Public hearing was left open.
 
Motion:  Continue Council Bill 2017-97 to the October 19, 2017 meeting, as requested by the applicant.
Moved by:  Kim Wallan                                                    Seconded by:  Clay Bearnson
Roll call:  Councilmembers Bearnson, Brooks, Gordon, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.
        
50.    Approval or Correction of the Minutes of the September 7, 2017 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
60.    Consent Calendar
         60.1     COUNCIL BILL 2017-110 A resolution accepting the petition initiating the vacation of a portion of Myers Lane and the adjacent public utility easements located within the Stewart Meadows Planned Unit Development. (SV-17-069)
 
         60.2     COUNCIL BILL 2017-111 An ordinance awarding a contract in an amount of $235,854.92 to Upper Rogue Excavation to construct sidewalk improvements for the Neighborhood Infrastructure Improvement Project.
 
         60.4     COUNCIL BILL 2017-113 An ordinance awarding a contract in an amount not to exceed $418,046.88 to Diamond Parking Services, LLC, for parking enforcement services in the Downtown Business District.
 
Motion:  Adopt consent calendar.
Moved by:  Clay Bearnson                                               Seconded by:  Kevin Stine
Roll call:  Councilmembers Bearnson, Brooks, Gordon, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.  Council Bills approved 2017-110, 2017-111, 2017-113.     
 
70.    Items Removed from Consent Calendar
         60.3     COUNCIL BILL 2017-112 A resolution adopting amendments to the Street Materials Standards List.
 
Public Works Director Crebbin presented information on the addition to the amendments requested by Council pertaining to the consistency of a block if changes were requested by a property owner.
 
Motion:  Adopt the resolution.
Moved by:  Michael Zarosinski                                         Seconded by:  Dick Gordon
 
Councilmember Zarosinski stated that if needed, changes can be made to keep consistency in the block.
 
Roll call:  Councilmembers Bearnson, Brooks, Gordon, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.  
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2017-114 An ordinance authorizing execution of an Agreement with Medford Parks and Recreation Foundation, Crystal Springs Development Group, and the City of Medford for development, reimbursements, and conveyance of Village Center Park.
Staff report by Parks & Recreation Director Rich Rosenthal.
 
                     Parks and Recreation Director Rich Rosenthal presented the staff report, noting the land was donated by Crystal Springs, Mahar Homes to the Foundation.
Motion:  Adopt the ordinance.
Moved by:  Dick Gordon                                                  Seconded by:  Kim Wallan
Roll call:  Councilmembers Brooks, Gordon, Stine, and Wallan voting yes; Councilmember Bearnson voting no; Councilmember Zarosinski abstaining.
Ordinance 2017-114 was duly adopted.
 
         80.2     COUNCIL BILL 2017-115 A resolution adopting a Vision and Mission Statement for the City of Medford.
                    
                     City Manager Sjothun stated the next three items come from last month’s visioning session held last month. Councilmember Stine stated “a great place to live, work and play” is very generic and is used by various cities.
 
Motion #1: Adopt the Vision Statement and Option B for the Mission Statement.
Moved by:  Michael Zarosinski                                         Seconded by:  Dick Gordon
 
Motion #2: Delete the phase “to be a City” in the Vision Statement.
Moved by:  Dick Gordon                                                  Seconded by:  Kevin Stine
 
Councilmember Zarosinski requested a friendly amendment; Mayor Wheeler responded Council should vote on the proposed amendment.
 
Roll call on Motion #2: Councilmembers Bearnson, Brooks, Gordon, Stine, Wallan, and Zarosinski voting yes.
Motion carried; Vision Statement amended.
 
Council discussed their preferences regarding the Vision and Mission Statements. Multiple Councilmembers liked one, but not the other.  Mayor ruled to separate the motion into two segments: The Vision Statement and the Mission Statement. 
 
Roll call on Vision Statement as Amended:  Councilmembers Bearnson, Brooks, Gordon, Stine, Wallan, and Zarosinski voting yes.
Motion carried; Amended Vision Statement approved. 
 
Mayor clarified original motion was to approve Option B for the Mission Statement.  If Council wished to modify that option, they should vote “no” on the pending motion. 
 
Roll call on Option B for the Mission Statement:  Councilmembers Gordon, Zarosinski voting yes; Councilmembers Bearnson, Brooks, Stine and Wallan voting no.
Motion failed; Option B was not approved as the Mission Statement.
 
Motion:  Approve Option A for the Mission Statement, “Medford – A fantastic place to live, work and play”.
Moved by:  Dick Gordon                                                  Seconded by:  Kim Wallan
Roll call:  Councilmembers Bearnson, Brooks, Gordon, Stine, Wallan and Zarosinski voting yes.
Resolution 2017-115 was duly adopted as amended.
        
80.3     COUNCIL BILL 2017-116 A resolution adopting Core Values for the City of Medford.
 
Motion:  Approve the resolution.
Moved by:  Dick Gordon                                                  Seconded by:  Clay Bearnson
Roll call:  Councilmembers Bearnson, Brooks, Gordon, Stine, Wallan, and Zarosinski voting yes.
Resolution 2017-116 was duly adopted.
 
         80.4     COUNCIL BILL 2017-117 A resolution adopting 2017-19 Biennial Goals for the City of Medford.
 
Motion #1:  Include the formation of a Homeless Mitigation Action Plan”.
Moved by:  Clay Bearnson                                               Seconded by:  Kay Brooks
 
Council discussed what the action plan would entail, duplication of services, Access creating a group called Continuum of Care, who should take the lead on homelessness, work in collaboration with those providing services, and the use of CDBG funding, when available. Staff time was also considered.
 
Roll call on Motion #1:  Councilmembers Bearnson, Brooks and Stine voting yes; Councilmember Gordon, Wallan, and Zarosinski voting no; Mayor Wheeler voting no. 
Motion failed.
 
Motion #2:  Amend the resolution to include housing strategies to work with the Continuum of Care to ensure homelessness mitigation strategies are developed and acted upon.
Moved by:  Michael Zarosinski                                         Seconded by:  Clay Bearnson
 
Discussed was when the plan would be developed, that this is a community problem.
 
Motion #3:  Under the transportation plan, include “1) complete the Transportation Growth Management Plan for Liberty Park and 2) develop a project list for Urban Renewal District”.
Moved by:  Kay Brooks                                                    Seconded by:  Dick Gordon
 
It was noted this was appropriate to put under Council goals.
 
Roll call on Motion #3:  Councilmembers Bearnson, Brooks, Gordon, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.
 
Roll call on Motion #2:  Councilmembers Bearnson, Brooks, Gordon, Stine, Wallan, and Zarosinski voting yes.
Resolution 2017-116 was duly adopted.
 
90.    Council Business
Out of sequence
90.3     Housing Commission Appointment
Motion:  Appoint Carol Fiddler and Rebecca Erickson to the Housing Commission with a term expiring January 31, 2019.
Moved by:  Dick Gordon                                                  Seconded by:  Michael Zarosinski
Roll call:  Councilmembers Bearnson, Brooks, Gordon, Wallan, and Zarosinski voting yes; Councilmember Stine voting no.
Motion carried and so ordered.
 
         90.4     Parks & Recreation Commission Appointment
 
Motion:  Appoint Preston Jernigan to the Parks & Recreation Commission with a term expiring June 30, 2018.
Moved by:  Kevin Stine                                                    Seconded by:  Kay Brooks
Roll call:  Councilmembers Brooks, Gordon, Stine, Wallan, and Zarosinski voting yes; Councilmember Bearnson voting no.
Motion carried and so ordered.
 
         90.2     Cemetery Commission Appointment
Motion:  Appoint Michael Palacios to the Cemetery Commission with a term expiring January 31, 2020.
Moved by:  Kim Wallan                                                    Seconded by:  Kevin Stine
Roll call:  Councilmembers Bearnson, Brooks, Gordon, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.
 
Back in sequence
 
         90.1     Proclamations issued:
                        Medford Sports Hall of Fame Day - September 23, 2017
 
100.  City Manager and Staff Reports
         100.1   Quarterly Financial Report by Alison Chan
Finance Director Chan presented the Quarterly Financial Report noting that the last two months are in the new system, One Solution. She also presented the Investment Report.
 
         100.2   Further reports from City Manager
City Manager Sjothun noted there will be a study session pertaining to the Sewer Master Plan. Public Works Director Crebbin pointed Council to the location of the Plan on our website.
 
100.3   Mayor Wheeler stated the Multicultural Fair will be Saturday.
 
100.4   Mayor Wheeler remarked on the amount of food received by Access.
 
100.5   Mayor Wheeler stated there is no meeting next week.
 
100.6   Councilmember Zarosinski questioned who wanted to attend the National League Conference; Councilmembers Bearnson, Brooks and Wallan stated they wanted to attend.
 
110.  Adjournment
         There being no further business, this Council meeting adjourned at 8 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
Donna Holtz
Executive Office Manager
 

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