Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Minutes
Thursday, September 28, 2017

The regular meeting of the Planning Commission was called to order at 5:30 PM in the City Hall Council Chambers on the above date with the following members and staff in attendance:
 
Commissioners Present
Patrick Miranda, Chair
David McFadden, Vice Chair
David Culbertson
Joe Foley
Bill Mansfield
Mark McKechnie
E.J. McManus
Jared Pulver
 
Commissioner Absent
Alex Poythress, Excused Absence
 
Staff Present
Kelly Akin, Assistant Planning Director
Eric Mitton, Deputy City Attorney
Terri Rozzana, Recording Secretary
 
10.          Roll Call
 
20.          Consent Calendar/Written Communications. 
20.1 ZC-17-089 Final Order of a zone change on 0.45 acre parcel located immediately northwest of the intersection of W McAndrews Road and N Ross Lane in Northwest Medford from SFR-00 (Single Family Residential – 1 dwelling unit per lot) to SFR-6 (Single Family Residential – 6 dwelling units per acre). (372W26AA3900). (Craig Horton, Applicant; Richard Stevens & Associates, Agent; Steffen Roennfeldt, Planner III) 
 
20.2 LDS-17-079 / E-17-080 Final Orders of a request for tentative plat approval for Cherrybrook Subdivision, a 4-lot residential subdivision on approximately 1.13 acres located north of Prune Street and east of Cherry Street within an SFR-10 (Single Family Residential-10 dwelling units per gross acre) zoning district. The request includes an Exception to the standards for lot dimensions. (Rick Schiller, Applicant; Amy Gunter, Agent; Steffen Roennfeldt, Planner III)
 
20.3 E-16-087 Consideration of request for a one-year time extension of the approval to allow a public commercial street to vary from the development code standard. The subject street lies between Farmington Avenue and Yamsay Drive, approximately 575 feet north of Cedar Links Drive, within the Cedar Landing Planned Unit Development. (Cedar Investment Group LLC; Applicant; CSA Planning Ltd., Agent, Kelly Akin, Assistant Planning Director)
 
Motion: The Planning Commission adopted the consent calendar as submitted.
 
Moved by: Vice Chair McFadden                             Seconded by: Commissioner Foley
 
Voice Vote: Motion passed, 8–0.
 
30.          Minutes
30.1.      The minutes for September 14 2017, were approved as submitted.
 
40.          Oral and Written Requests and Communications.  None.
 
Due to no public hearings the Quasi-Judicial statement was not read.
 
50.          Public Hearings – None.
 
60.  Reports
60.1            Site Plan and Architectural Commission.
Commissioner Culbertson reported that the Site Plan and Architectural Commission met Friday, September 15, 2017.  They considered a proposed development consisting of the construction of a 6,962 square foot Crisis Resolution Center for Columbia Care located at 3200 Juanipero Way.  They also considered plans for the construction of 10th Fairway Office Park, three office buildings totaling 23,050 square feet, each with two suites on their own lot for a total of six lots located on the southeast corner of North Phoenix Road and Signature Court.  Both applications were approved.  
 
 60.2       Report of the Joint Transportation Subcommittee.
Commissioner Pulver reported that the Joint Transportation Subcommittee currently known as the Super Citizen Advisory Committee, met on Wednesday, September 27, 2017.  They were provided with the presentation that the Planning Commission discussed at their study session on Monday, September 25, 2017.  There was additional information on the goals and objectives, cross-sections and intersections.  It was a lot of information for the body to digest.  There was feedback from several of the members.  They anticipate more feedback at their next meeting.  They will meet monthly.  The next meeting is late October.  The Tier 1 and Tier 2 list of projects came from the consultants.       
 
60.3        Planning Department
Kelly Akin, Assistant Planning Director, reported that the Transportation System Plan Technical Advisory Committee met today, Thursday, September 28, 2017.
 
The Housing Advisory Committee that Commissioner Foley and Commissioner McManus volunteered to attend is scheduled for Tuesday, October 17, 2017.    
               
There is a Planning Commission study session scheduled for Monday, October 9, 2017.  Discussion will be on public zoning amendments and a request for another text amendment related to marijuana wholesaling in a Community Commercial zoning district.  Also, a study session is scheduled for Monday, October 23, 2017.  Discussion will be on the Transportation System Plan draft document.  It may be delayed depending on the advisory committees.
 
There are two Planning Commission vacancies coming up.  Vice Chair McFadden’s and Commissioner Foley’s terms will expire January 31, 2018.    
      
There is no business scheduled for the Planning Commission on Thursday, October 12, 2017.  That meeting has been canceled.  There is business scheduled for Thursday, October 26, 2017 and Thursday, November 9, 2017.  The second meeting in November is canceled due to Thanksgiving.  Usually there is only one meeting scheduled for November and December.  This year December 28, 2017, is the second meeting.  It may be canceled.  Staff will poll the Commissioners the first part of December to inquire if there will be a quorum. 
 
Last week the City Council continued Belknap street vacation.  They set a hearing for Stewart Meadows vacation.
 
Next week the City Council will entertain a chicken ordinance.
 
October is National Community Planning month.  Staff will have a booth at the Farmer’s Market.
 
Commissioner McManus asked, at the last City Council meeting did they have further discussion on the transitional housing?  Eric Mitton, Deputy City Attorney, reported that the City Council wants to get in place the warming shelters before winter sets in and take more time on the transitional housing.  
 
70.          Messages and Papers from the Chair.
70.1 Chair Miranda asked, does the Joint Transportation Subcommittee still need three members from the Planning Commission and is that expectation in place moving to the Super Citizen Advisory Committee?  Ms. Akin replied, yes.
 
Chair Miranda mentioned that if any Commissioner was interested in volunteering for that subcommittee.  Right now they are meeting the last Wednesday of the month from 3:30 to 5:00 p.m.
 
80.          Remarks from the City Attorney. 
80.1 Mr. Mitton reported that the City Attorney’s office has hired a new person.  He has moved up to Deputy City Attorney and will be legal counsel for the Planning Commission. 
 
90.          Propositions and Remarks from the Commission. None.
 
100.        Adjournment
The meeting was adjourned at 5:42 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
 
 
Submitted by:
 
Terri L. Rozzana                                                                                
Recording Secretary                                                                      
 
Patrick Miranda
Planning Commission Chair
 
Approved: October 26, 2017
 

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