Agenda & Minutes

When available, the full agenda packet may be viewed as a PDF file by clicking the "Attachments" button and selecting the file you want to view.

Agendas are posted until the meeting date takes place.  Minutes are posted once they have been approved.

Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, October 05, 2017

AGENDA                                        
October 5, 2017
6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon
  
10.    Roll Call
 
20.    Recognitions, Community Group Reports
        
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
40.    Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 4 minutes. PLEASE SIGN IN
 
         40.1     COUNCIL BILL 2017-109 An ordinance adding section 5.555 of the Medford Municipal Code to impose regulations for the keeping of chickens, effective January 1, 2018.
 
50.    Approval or Correction of the Minutes of the September 21, 2017 Regular Meeting
 
60.    Consent Calendar
        
70.    Items Removed from Consent Calendar
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2017-118 An ordinance authorizing exemption from competitive bidding and awarding a contract in the amount of $239,230.00 to Cues Incorporated for the purchase of a closed circuit television pipeline inspection truck.
 
         80.2     COUNCIL BILL 2017-119 An ordinance authorizing the taking of real property by eminent domain action to acquire needed property in conjunction with Foothill Road: McAndrews to Hillcrest Project.
 
90.    Council Business
         90.1     Proclamations issued:
                        Fire Prevention Week – October 8-14, 2017
                        National Community Planning Month – October 2017
        
100.  City Manager and Staff Reports
         100.1   Bear Creek Playground Replacement Update
 
         100.2   FEMA Pre-Disaster Mitigation Grant
 
         100.3   Further reports from City Manager
 
110.  Adjournment


MINUTES
October 5, 2017
6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan, Michael Zarosinski
 
City Manager Brian Sjothun; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
Councilmembers Kay Brooks and Tim D’Alessandro were absent.
 
20.    Recognitions, Community Group Reports
         None.
 
30.    Oral Requests and Communications from the Audience
         30.1     Patty Ayers, 624 Valley View Drive, complained regarding the “solar structure” in her neighborhood and requested something be done about it.
 
         30.2     Pat Johnson, 2085 Ridge Way, complained about the “solar carport” in her neighborhood.
 
         30.3     Dean Ayers, 624 Valley View Drive, complained about the “solar structure” on Ridge Way. He was concerned about setting a precedent.
 
40.    Public Hearings
         40.1     COUNCIL BILL 2017-109 An ordinance adding section 5.555 of the Medford Municipal Code to impose regulations for the keeping of chickens, effective January 1, 2018.
 
                     Mayor Wheeler noted the ordinance was revised from “chickens” to “poultry”. Principal Planner Carla Paladino presented the staff report, noting Council requested a Code amendment due to a complaint.
 
                     Ms. Paladino clarified there is no applicable “grandfather clause”, based on her understanding from Deputy City Attorney Eric Mitton. City Attorney Lori Cooper added Code Enforcement will work with citizens with existing poultry structures.  Council discussed the residential lot sizes, the number of chickens to be allowed, as well as how many complaints have been received regarding chickens.
 
Public hearing opened.
         No one spoke.
Public hearing closed.
 
Ms. Cooper noted the revised ordinance was on the dais.
 
Motion:  Adopt the ordinance.
Moved by:  Michael Zarosinski                                         Seconded by:  Dick Gordon
 
Councilmember Wallan preferred to increase the number of chickens from five to six and explained there needs to be flexibility. Council discussed invasion of privacy issues with neighbors looking in backyards.
 
Amended Motion:  Amend Sections 1a, c, e, and Section 2 of the Ordinance from poultry to “allowed poultry” because turkeys are poultry, but they are not allowed.  Also increase the number of chickens from five allowed poultry to “six allowed poultry”.
 
Moved by:  Tim Jackle                                                     Seconded by:  Michael Zarosinski
 
Councilmember Stine questioned whether poultry should be itemized as ducks, geese, chickens, etc.
 
Roll call:  Councilmembers Bearnson, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.
 
Councilmember Stine suggested increasing the number of chickens for larger lots at some point in the future.
 
Roll call:  Councilmembers Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes; Councilmember Bearnson voting no.
Ordinance 2017-109 was duly adopted as amended.
 
50.    Approval or Correction of the Minutes of the September 21, 2017 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
60.    Consent Calendar
         None.
 
70.    Items Removed from Consent Calendar
         None.
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2017-118 An ordinance authorizing exemption from competitive bidding and awarding a contract in the amount of $239,230.00 to Cues Incorporated for the purchase of a closed circuit television pipeline inspection truck.
 
                     Councilmember Gordon questioned the public notice requirements for this ordinance. Ms. Cooper clarified that a public hearing was not required and citizen feedback could be received in the Oral Requests and Communications portion of the meeting.  Mayor Wheeler asked the audience whether anyone wished to comment on the issue; no one responded.
 
Motion:  Adopt the ordinance.
Moved by:  Clay Bearnson                                               Seconded by:  Kim Wallan
 
Councilmember Bearnson questioned whether the new software was compatible with the new systems; Public Works Director Cory Crebbin explained this brand was the same brand as the current system to ensure compatibility.
 
Roll call:  Councilmembers Bearnson, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Ordinance 2017-118 was duly adopted.
 
         80.2     COUNCIL BILL 2017-119 An ordinance authorizing the taking of real property by eminent domain action to acquire needed property in conjunction with Foothill Road: McAndrews to Hillcrest Project.
 
                     Mr. Crebbin presented the staff report and explained the property is required and allowed the Council to invoke eminent domain if the City failed to reach a fair and equitable agreement with property owners.
 
Motion:  Adopt the ordinance.
Moved by:  Clay Bearnson                                               Seconded by:  Michael Zarosinski
 
Councilmember Jackle noted a conflict of interest and would abstain from the vote. Councilmember Gordon stated the City should meet their own road design standards and would vote no on future designs not in compliance.  He apologized for voting yes for this project previously, as he thought it met City code.
 
Roll call:  Councilmembers Bearnson, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Ordinance 2017-119 was duly adopted.
 
90.    Council Business
         90.1     Proclamations issued:
                        Fire Prevention Week – October 8-14, 2017
                        National Community Planning Month – October 2017
 
         90.2     Arts Commission Appointments
The Mayor’s Youth Advisory Committee is disbanded this year, due to lack of applicants. Gabrielle Taylor and Dana Jung were previously appointed to the Mayor’s Youth Advisory Committee.
 
Motion:  Appoint Gabrielle Taylor to the youth position on the Arts Commission, with a term ending June 30, 2018 and appoint Dana Jung to the Arts Commission with a term ending January 31, 2020.
Moved by:  Clay Bearnson                                               Seconded by:  Michael Zarosinski
 
Council discussed the vacancies on the Arts Commission.
 
Roll call:  Councilmembers Bearnson, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.
 
         90.3     Councilmember Zarosinski spoke pertaining to the complaints received regarding residential solar panel, noting the City doesn’t regulate architectural designs.  He did note Council and staff may wish to review this topic. City Manager Brian Sjothun visited the property and will look into this particular situation to verify the structure complies with Code.
        
100.  City Manager and Staff Reports
Out of sequence
         100.4   Director of Government Affairs and Marketing Gary Penning from Rogue Disposal spoke about the current recycle program and China’s restriction of recyclable materials.  He noted this is a global issue. This will not impact current rates, but the future rates may be affected. Mr. Penning clarified that it is illegal to dispose of recycling into a landfill. Rogue Disposal Community and Government Affairs Manager Laura Leebrick stated citizens are still encouraged to recycle and Rogue Disposal is working on solutions.
 
                     Deputy City Manager Kelly Madding noted a Rogue Disposal letter regarding a rate adjustment was at the dais. Council discussed the CPI within the contract.
 
         100.1   Bear Creek Playground Replacement Update
                     Parks and Recreation Director Rich Rosenthal provided information on Bear Creek Park’s existing playground and noted the new playground’s construction will utilize volunteers and community support.
 
         100.2   FEMA Pre-Disaster Mitigation Grant
Ms. Madding stated Mr. Sjothun is proactive in obtaining a FEMA Pre-Disaster Mitigation grant for a seismic retrofit in the downtown area. Four downtown businesses are ready for a seismic retrofit; the former Joseph Winans building has been selected. The grant is due tomorrow, will be reviewed for approximately one month and staff should know around January 1 whether the grant is accepted.  This could be a pilot project.
                       
         100.3   Further reports from City Manager
Councilmember Gordon stated he received an email regarding public safety on the Bear Creek Greenway. He recommended ten additional police officers to process Code violations as they occur.
 
Motion:  Direct Staff to develop and present an action plan to enforce City Code in the downtown Medford area and the Bear Creek Greenway, with special emphasis on eliminating intimidation and bullying.  The plan will recommend funding options for all new assets and new personnel.
Moved by:  Dick Gordon                                                  Seconded by:  Kim Wallan
 
Councilmember Gordon thinks our Police Department is stretched and we need to find out how we can cure the problem. Stine questioned if the motion included ten police officers; Bearnson noted it does not as it wants staff to come up with a plan. Bearnson noted he wanted a homeless action plan and it was shot down at the last meeting. He would rather put that money getting people off the street.
 
Roll call:  Councilmembers Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes; Councilmember Bearnson voting no.
Motion carried and so ordered.
 
110.  Adjournment
There being no further business, this Council meeting adjourned at 7:40 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 
 
 

© 2017 City Of Medford  •  Site By Project A

Quicklinks

Select Language

Share This Page

Back to Top