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Agenda & Minutes

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Housing Advisory Commission (View All)

Housing & Community Development Commission

Wednesday, October 04, 2017

Housing and Community Development Commission

Wednesday, October 04, 2017
5:30 p.m.-7:00 p.m.
Meeting called to order @ 5:33 p.m.   
     1. Roll Call
Bill Boehning, Marie Cabler, Denise James, John Michaels, Daniel Smith, Carol Fiddler and Rebecca Erickson. Staff: Angela Durant, Kyle Kearns. Council Liaison: Dick Gordon
Absent: Heidi Hill, Chad McComas

      2. Public Comments - None. 

      3. Introduction of new Commissioners – Carol Fiddler and Rebecca Erickson

     4. Approval of Minutes from September 6, 2017 
Approved as presented.  

     5. Temporary & Transitional Housing (DCA-17-062) Update – Kyle Kearns
Over the course of 2016-17 the Medford Planning Department, per direction from the Medford City Council, has been drafting land use regulations to permit the use of transitional housing through the use of smaller housing units; the use would be called transitional housing villages. The intent is to provide a structure for organizations to follow in order to construct a transitional housing village. Using the Housing First Model of homeless housing assistance as a framework, the City has drafted standards that regulate the design, organization, operations, safety and maintenance of transitional housing villages.
Staff has solicited feedback from the Jackson County Continuum of Care and The Medford City Council, Planning Commission, Housing and Community Development Commission, and City Staff.  Public hearings are positioned to start the spring of 2018 to solicit public input. Mr. Kearns handed out a worksheet that asked if the proposed text aligned with the Council’s original direction from the August 18, 2016.  The Planning department will make edits as a result of the feedback.
Mr. Michaels would like to table this item and discuss it at the next meeting.

     6. Housing Authority of Jackson County Presentation – Maintenance Plan, Newbridge Place & Lead Paint
Dianna Berry, Asset Manager at Housing Authority of Jackson County (HAJC), updated the Commission on HAJC’s affordable housing maintenance plan. Ms. Berry’s overall role as an Asset Manager is to assist in all aspects of the administrative, financial, capital and operations of the assigned portfolios. Ms. Berry advised that HAJC has about 1,400 units and are planning on adding 100 additional units each year.
The Royal apartments are one of the oldest properties in their portfolio. Ms. Berry explained that the Expected Useful Life (EUL) looks at site, architecture, dwelling units and type of dwelling units. The project was built in 1968; HAJC purchased the property in 1998. They have repaired the waterlines, sewer lines and the catch basins. They were awarded 2017/18 CDBG funds to install required infrastructure.
Andrea Miranda a Senior Project Developer at HAJC updated the Commission about the awarded 2016/17 CDBG funds for Newbridge Place. Newbridge Place is a proposed 64 unit apartment complex with eight buildings on North Ross Lane behind Albertsons Center. They will be servicing low income families. Ms. Durant added that there are 12 VASH vouchers attached to that project for homeless veterans and 12 project based vouchers.
There have been issues that have caused delays on this project. One of the issues was that this project is located in a flood zone and the other being the possibility of pesticide overspray from the adjacent orchard. Mrs. Durant, City CDBG staff, consulted with Diane Barr of Camas Consulting to complete all HUD/NEPA environmental regulatory requirements. The environmental assessment was completed in August 2017, with a Finding of No Significant Impact.  The City was granted a request for release of funds on September 5, 2017. The project is now pending approval of the HUD Subsidy Layering Review related to the Section 8 Housing Voucher program. Staff will issue Notice to Proceed with construction as soon as the City receives verification of this approval.
Motion: To extend the meeting until 7:15 p.m.
Moved by: Denise James                                                  Seconded by: John Michaels
Voice vote: passed

     7. Staff Report
Continuum of Care: There have been 20-25 individuals that have been identified and willing to serve on the Continuum of Care Board. There has not been a recommendation from the City Manager’s Office if a representative from the Housing Commission should or should not be on the board. However, the consensus has been that a member from the Housing Commission should serve on the Board. The Commission has identified Ms. Hill to be the representative.  ACCESS has applied for the City General Funds Gant requesting $30,000 each year to fund a CoC coordinator position. They are also seeking funds from Coordinated Care Organizations; AllCare & Jackson Care Connect.
Affordable Housing Presentation – Bend: Ms. Durant and Mr. Michaels chose to table this item for the November meeting due to timing issues.

FEMA Downtown Seismic Retrofit Grant: Mrs. Durant has been working on a FEMA – pre-disaster mitigation grant. The City Manager’s office, through the Building Department, sent a letter to downtown property owners soliciting interest in partnering with the City to seek FEMA funds to provide 75% of the retrofit. The private owner selected would provide the 25% match. The City would write and submit the grant, as well as administer the grant funds, if awarded. Overall the City received 21 response letters and 18 properties were considered. Ultimately, it was narrowed down to the old Joseph Winans Furniture building located at 112 and 114 West Main Street. Mrs. Durant is working on compiling and narrating the grant. Building use, after retrofit, is anticipated to be mixed-use.

     8. New Business 
     9. Old Business
 2017 Action Plan Update – None

     10. Remarks from Council Liaison
     11. Remarks from Commissioners
 Commissioners – None
 Chair- None

     12. Adjourn
Meeting was adjourned at 7:22 p.m.




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