Agenda & Minutes

When available, the full agenda packet may be viewed as a PDF file by clicking the "Attachments" button and selecting the file you want to view.

Agendas are posted until the meeting date takes place.  Minutes are posted once they have been approved.

Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, October 19, 2017

AGENDA
October 19, 2017

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

  
10.    Roll Call
 
20.    Recognitions, Community Group Reports
         20.1    Introduction of Alba Students
 
         20.2    Employee Recognition
 
         20.3    Quarterly and Annual Travel Medford Report by Eli Matthews
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
40.    Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 4 minutes. PLEASE SIGN IN.
 
40.1   COUNCIL BILL 2017-97 – CONTINUED – An ordinance vacating a portion of Belknap Road, located south of the intersection of Garfield Street and Center Drive. (SV-17-039) Land Use, Quasi-Judicial
 
         40.2   COUNCIL BILL 2017-120 An ordinance vacating a portion of Myers Lane and the adjacent public utility easements located within the Stewart Meadows Planned Unit Development. (SV-17-069) Land Use, Quasi-Judicial
 
         40.3   COUNCIL BILL 2017-121 An ordinance amending section 10.137 of the Medford Municipal Code to modify membership and quorum requirements of the Landmarks and Historic Preservation Commission. (DCA-15-088) Legislative
 
50.    Approval or Correction of the Minutes of the October 5, 2017 Regular Meeting
 
60.    Consent Calendar
         60.1     COUNCIL BILL 2017-122 A resolution adopting a Supplemental Budget for the 2017-19 biennium.
 
         60.2     COUNCIL BILL 2017-123 An ordinance awarding a contract in an amount of $514,726.25 to FieldTurf USA for removal and replacement of worn synthetic turf at U.S. Cellular Community Park (USCCP).
 
         60.3     COUNCIL BILL 2017-124 An ordinance authorizing execution of an Intergovernmental Agreement with the Medford School District 549C, to collect reimbursement for half of the project expenses associated with the reconstruction and resurfacing of ten tennis courts located at North Medford High School.
 
         60.4     COUNCIL BILL 2017-125 An ordinance awarding a contract in an amount of $508,658 to Copeland Paving, Inc., for reconstruction and resurfacing of ten tennis courts on the campus of North Medford High School.
 
         60.5     COUNCIL BILL 2017-126 An ordinance authorizing execution of an Intergovernmental Agreement with the Medford Rural Fire Protection District 2 to share the cost of the Deputy Fire Marshal position through June 30, 2027.
 
70.    Items Removed from Consent Calendar
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2017-96 CONTINUED – An ordinance repealing sections 8.004 and 8.400 through 8.495, amending section 8.497, and adding sections 8.320 through 8.380 regarding taxicabs and transportation network companies.
 
         80.2     COUNCIL BILL 2017-127 An ordinance authorizing the City Manager to apply to the Jackson County Circuit Court to appoint the City of Medford as the receiver for Tax Maplot 372W25CD 9200 known as 205 Chestnut Street.
 
         80.3     COUNCIL BILL 2017-128 An ordinance awarding three contracts in a total amount of $1,194,650 to N Harris Computer Corporation for 1) software implementation services, 2) the software license, and 3) maintenance and support for new utility billing software.
 
90.    Council Business
         90.1     Proclamations issued: 
                        Red Ribbon Week – October 23 - 31, 2017
                        Extra Mile Day – November 1, 2017
 
         90.2     Committee Reports and Communications
 
100.  City Manager and Staff Reports
         100.1   Capital Improvement Project Update – Kristina Johnsen
 
         100.2   Operation Care Results – Kristina Johnsen
 
         100.3   Further reports from City Manager
 
110.  Adjournment
 
 
MINUTES
October 19, 2017

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan, Michael Zarosinski
 
City Manager Brian Sjothun; Deputy City Manager Kelly Madding; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
20.    Recognitions, Community Group Reports
         20.1    Introduction of Alba Students
Mayor Wheeler thanked the students for coming to Medford. Kim Wisnovsly, 2248 Dellwood Avenue, and the Alba students spoke regarding their experience in Medford.
 
Mayor Wheeler thanked Sheila Giorgetti for taking photos and Lydia Dawson for decorating, preparing gifts and organizing the entire event, and appreciated the assistance of everyone involved in the Alba adventure.
 
         20.2    Employee Recognition
Human Resource Director Mike Snyder introduced employees from Parks and Public Works.
 
         20.3    Quarterly and Annual Travel Medford Report by Eli Matthews
Senior Vice President Eli Matthews presented the quarterly and annual Travel Medford report.
 
30.    Oral Requests and Communications from the Audience
         30.1    Marika Lee, representing Lyft, appreciated working with the City and supported the proposed ordinance, with revisions regarding business licensing, the provisions for ADA, insurance, data sharing, route restriction, and also the language allowing the City to impose additional restrictions.  She thanked the firefighters who came from Oregon to fight the California fires.
 
                    Councilmember Stine would have preferred receiving their comments before the meeting. Councilmember Gordon questioned whether our ordinance was prohibitive toward transportation network companies (TNC); City Manager Brian Sjothun clarified Medford mirrored the City of Bend’s ordinance.  Councilmember Brooks questioned ADA restrictions and data sharing; Ms. Lee stated Lyft is not yet ADA compliant and noted data sharing would be too complicated.
 
         30.2    Nicole Palmateer, representing Uber, supported option #1 of the ordinance. 
 
         30.3    Evan Lasley, OR AFL-CIO, expressed concern with Uber and other TNC coming to Medford. Councilmember Gordon responded that his concern was a union issue.
 
         30.4    Craig Cooper, supported Uber for this area.
 
         30.5    Kevin Keating, 2520 Meadow Creek, supported Uber in this area.
 
         30.6    Kelly Anderson, Rogue Retreat Boardmember, thanked Council for their support and invited them to the open house on Saturday, October 28.
 
         30.7    Vicki Bryden, 1009 S. Oakdale, noted the importance of the Landmarks and Historic Commission.  In addition, she clarified that the Site Plan and Architectural Commission’s duties are contradictory and the commissions should not be combined.  She requested the ordinance be approved as presented.
 
         30.8    Mayor Wheeler presented a proclamation for Red Ribbon Week to the Young Marines.
 
40.    Public Hearings
40.1   COUNCIL BILL 2017-97 – CONTINUED – An ordinance vacating a portion of Belknap Road, located south of the intersection of Garfield Street and Center Drive. (SV-17-039) Land Use, Quasi-Judicial
 
                   Planning Director Matt Brinkley stated the issue will be continued to December 7, 2017.
 
Motion:  Continue Council Bill 2017-97 to December 7, 2017.
Moved by:  Kevin Stine                                                    Seconded by:  Tim D’Alessandro
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Stine, Wallan, and Zarosinski voting yes; Jackle abstained.
Motion carried and so ordered.
 
         40.2   COUNCIL BILL 2017-120 An ordinance vacating a portion of Myers Lane and the adjacent public utility easements located within the Stewart Meadows Planned Unit Development. (SV-17-069) Land Use, Quasi-Judicial
 
                   Planning Director Matt Brinkley presented the staff report, noting the requested revisions to the ordinance.
 
Public hearing opened.
 
                   Jim Maize, Maize and Associates, representing Kogap, provided history on the development and requested approval of the ordinance. Councilmember Jackle stated this is one of the best projects he has seen in Medford.
 
Public hearing closed.
 
Motion:  Adopt the ordinance as amended.
Moved by: Tim D’Alessandro                                           Seconded by:  Kim Wallan
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Ordinance 2017-120 was duly adopted.
 
         40.3   COUNCIL BILL 2017-121 An ordinance amending section 10.137 of the Medford Municipal Code to modify membership and quorum requirements of the Landmarks and Historic Preservation Commission. (DCA-15-088) Legislative
 
                    Principal Planner Carla Paladino presented the staff report.
 
Councilmember D’Alessandro left and returned to the dais.
 
Ms. Paladino and Council discussed the quorum issue causing delays with application reviews and the number of voting members.    
 
Public hearing opened.
 
                                No one spoke.    
 
Public hearing closed.
                                               
Motion:  Adopt the ordinance.
Moved by:  Michael Zarosinski                                         Seconded by:  Dick Gordon
 
Amended motion:  Keep the number of members at seven, but revise the quorum to the majority of seated members.
Moved by:  Clay Bearnson                                               Seconded by:  Kay Brooks
 
Assistant Planning Director Kelly Akin stated the quorum issue is twofold; three resigned and some were on vacation. Councilmember Wallan noted she will support the amendment due to the future changes that could take place.
 
Amendment roll call:  Councilmembers Bearnson, Brooks, Stine and Wallan voting yes; Councilmembers D’Alessandro; Gordon, Jackle and Zarosinski voting no; Mayor Wheeler voting no.
Motion failed.
 
Main motion roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Ordinance 2017-121 was duly adopted.
 
50.    Approval or Correction of the Minutes of the October 5, 2017 Regular Meeting
         Councilmember D’Alessandro abstained on approving the minutes as he was not at the meeting. There being no additions or corrections, the minutes were approved as presented.
 
Mayor Wheeler declared a recess at 7:47 p.m.
 
* * * * * * * * * * * * * * * * * * * * * *
 
Council reconvened to the evening session at 8:00 p.m. with the same persons present. 
 
60.    Consent Calendar
         60.1     COUNCIL BILL 2017-122 A resolution adopting a Supplemental Budget for the 2017-19 biennium.
 
         60.2     COUNCIL BILL 2017-123 An ordinance awarding a contract in an amount of $514,726.25 to FieldTurf USA for removal and replacement of worn synthetic turf at U.S. Cellular Community Park (USCCP).
 
         60.3     COUNCIL BILL 2017-124 An ordinance authorizing execution of an Intergovernmental Agreement with the Medford School District 549C, to collect reimbursement for half of the project expenses associated with the reconstruction and resurfacing of ten tennis courts located at North Medford High School.
 
         60.4     COUNCIL BILL 2017-125 An ordinance awarding a contract in an amount of $508,658 to Copeland Paving, Inc., for reconstruction and resurfacing of ten tennis courts on the campus of North Medford High School.
 
         60.5     COUNCIL BILL 2017-126 An ordinance authorizing execution of an Intergovernmental Agreement with the Medford Rural Fire Protection District 2 to share the cost of the Deputy Fire Marshal position through June 30, 2027.
 
Motion:  Adopt consent calendar.
Moved by:  Kevin Stine                                                    Seconded by:  Kim Wallan
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.  Council Bills approved: 2017-122, 2017-123, 2017-124, 2017-125, and 2017-126     
 
70.    Items Removed from Consent Calendar
         None.
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2017-96 CONTINUED – An ordinance repealing sections 8.004 and 8.400 through 8.495, amending section 8.497, and adding sections 8.320 through 8.380 regarding taxicabs and transportation network companies.
 
Motion:  Adopt the ordinance.
Moved by:  Clay Bearnson                                               Seconded by:  Kevin Stine
 
City Attorney Lori Cooper noted it is difficult to predict expenses and fees as they will be based on the number of drivers; Mr. Sjothun stated a committee will be created to review fees. Building Director Sam Barnum clarified the current fees include a business license fee for the company and a separate business license fee for the driver as an independent contractor. Various fee schedules were discussed. Public Works Director Cory Crebbin spoke about trips and fees. Ms. Cooper suggested the ordinance have an effective date of the first of the year, in order to provide time for staff to develop forms and get the regulatory program in place.
 
Amended motion:  Revise the effective date until December 1, 2017 and incorporate fees as $1,000 for the company and $60 for each driver.
Moved by:  Kevin Stine                                                    Seconded by:  Kim Wallan
Amended motion roll call:  Councilmembers Bearnson, D’Alessandro, Gordon, Jackle, Stine, Wallan, and voting yes; Councilmembers Brooks and Zarosinski voting no.
Motion carried and so amended.
 
Main motion roll call:  Councilmembers Bearnson, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes; Councilmember Brooks voting no.
Ordinance 2017-96 was duly adopted as amended.
 
         80.2     COUNCIL BILL 2017-127 An ordinance authorizing the City Manager to apply to the Jackson County Circuit Court to appoint the City of Medford as the receiver for Tax Maplot 372W25CD 9200 known as 205 Chestnut Street.
 
                     Mr. Barnum presented the staff report. Deputy City Attorney Eric Mitton explained the receivership action and the steps taken by staff up to this point.
 
Motion:  Adopt the ordinance including the statements made during previous meetings as the findings.
Moved by:  Clay Bearnson                                               Seconded by:  Kevin Stine
 
Councilmember Jackle requested the statements about this property made during previous meetings be included as findings in the body of the motion.  
 
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Ordinance 2017-127 was duly adopted.
 
         80.3     COUNCIL BILL 2017-128 An ordinance awarding three contracts in a total amount of $1,194,650 to N Harris Computer Corporation for 1) software implementation services, 2) the software license, and 3) maintenance and support for new utility billing software.
 
Motion:  Adopt the ordinance.
Moved by:  Kim Wallan                                                    Seconded by:  Michael Zarosinski
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Ordinance 2017-128 was duly adopted.
 
90.    Council Business
         90.1     Proclamations issued: 
                        Red Ribbon Week – October 23 - 31, 2017
                        Extra Mile Day – November 1, 2017
 
         90.2     Committee Reports and Communications
                     a.   Councilmember D’Alessandro noted the Transportation System Plan was discussed during the TRADCO meeting.
 
                     b.   Councilmember Jackle reported on the role of the Police Advisory Committee and they are considering clarification to the Code regarding the purpose of their Committee. 
 
                     c.   Councilmember Wallan reported on Travel Medford, SOREDI, and the Cemetery Commission.
 
                     d.   Councilmember Brooks reported on the Multicultural Commission and the request to remove an absentee member.
 
Motion: Remove Danielle Booth from the Multicultural Commission.
Moved by:  Kay Brooks                                                    Seconded by: Kevin Stine
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.
 
                     e.   Councilmembers Zarosinski and D’Alessandro attended the Medford Water Commission meeting.
 
100.  City Manager and Staff Reports
         100.1   Capital Improvement Project Update – Kristina Johnsen
Kristina Johnsen presented the quarterly Capital Improvement Project update.
 
         100.2   Operation Care Results – Kristina Johnsen
Ms. Johnsen provided the Operation Care results and noted the previous results will be included in the next report.  The next Operation Care will be in Ward 4.
 
         100.3   Further reports from City Manager
                     a.   Councilmember Jackle noted there was a suggestion from staff pertaining to sidewalks near the Cherry Creek Development.
 
Motion:  Direct staff to investigate whether there is $140,000 available for sidewalks near the Cherry Creek Development. 
Moved by:  Tim Jackle                                                           Seconded by: Dick Gordon
 
Mr. Sjothun noted there is funding from the development in the amount of $164,000 and will be coming forward in a supplemental budget. 
 
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.
 
110.  Adjournment
         There being no further business, this Council meeting adjourned at 9:21 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 

© 2017 City Of Medford  •  Site By Project A

Quicklinks

Select Language

Share This Page

Back to Top