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Agenda & Minutes

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Traffic Coordinating Committee (View All)

Traffic Coordinating Committee Meeting Agenda & Minutes - October 25, 2017

Wednesday, October 25, 2017

October 25, 2017 - NOON
Lausmann Annex, 200 S. Ivy, Medford, OR – Room 151
10.      Roll Call

20.      Approval of Minutes –September 27, 2017

25.      Consent Calendar

30.      Agenda Items
30.1       N. Phoenix Road and Calle Vista Drive – Traffic Signal Request
30.2       Black Oak Drive and Dellwood Avenue – Crosswalk Request

40.      Reports

50.      Non-agenda Items

60.      Adjournment


10.       Roll Call
The following members were present:  Peggy Penland, Chairperson; Jeff Morejohn, Medford School District; Cheryl Noles, AAA; Lewis Osborn, At-Large Member
Staff representatives present:  Jorge Gonzalez, Traffic Engineering Technician; Karl MacNair, Traffic Manager; Don Lane, MPD; Jeff Simas, Traffic Supervisor; Sheila Giorgetti, Administrative Support Technician
Citizens in attendance:  None.
The meeting was called to order at 12:00 pm by Peggy Penland.  A quorum was present.
20.       Approval of Minutes
Jorge Gonzalez asked to clarify the committee’s recommendation of SPARC and whether the committee wanted to provide a letter of recommendation or give an endorsement to SPARC’s effort to revitalize downtown Medford.   The committee agreed that endorsing SPARC was their intention and the minutes should be corrected. 
Jeff Morejohn MOVED to accept the minutes, as amended in regards to endorsing SPARC, of September 27, 2017.  Cheryl Noles SECONDED.  Motion was approved. 
25.       Consent Calendar:  None.
30.       Monthly Agenda
30.1     N. Phoenix Road and Calle Vista Drive – Traffic Signal Request
Craig Ellerbeck, 3432 McQuire Way, Medford, OR 97504, has submitted an email requesting a traffic signal at North Phoenix Road and Calle Vista Drive.
N. Phoenix Road is a 66 foot major arterial street with curb and gutter, sidewalks (except for the northeast corner lot), and street lighting between Cherry Lane and Barnett Road.  Calle Vista Dive is a 36 foot wide standard residential street with curb and gutter, sidewalk on both sides (except for northwest and northeast corner lots), street lighting, and parking available on both sides.
Calle Vista is currently stop-controlled at its approaches to N. Phoenix.  N. Phoenix and Cherry is a signalized 4-way intersection approximately 700 feet to the north.  N. Phoenix and Barnett is a signalized 4-way intersection 2,300 feet to the south.
The Traffic Engineering section completed a warrant analysis for a traffic signal at the intersection in question.  Using 2017 count data, Warrant 1, 8-hour volume and Warrant 2, 4-hour volume, were both met at the lower threshold (70% allowance due to high speed).  Neither was met at 100% basic minimum volumes.  Warrant 7, crash experience, is not met.  There were two correctable crashes in 2016 and one in 2017.  The minimum threshold to meet the warrant is five correctable crashes within a 12-month period.
The Neighborhood Element of the Medford Comprehensive Plan includes the Southeast Circulation Plan.  The Southeast Circulation Plan’s stated objective is to ensure that the transportation network in the Southeast Plan Area provides direct and convenient routes for all modes of transportation to neighborhood activity centers and destinations.  It includes the following statement for treatment at Calle Vista Drive and N. Phoenix Road:
A future center median in North Phoenix Road will result in right-in/right-out only turning movements at this intersection.
Additionally, Medford Code Section 10.463 states that the minimum center-of-intersection to center-of-intersection spacing for new traffic signals shall be 1,320 feet for arterial streets.  A variance from this code may be granted based on a progression analysis.  A progression analysis has not been completed because the Comprehensive Plan does not allow Public Works to install a signal. 
A sight distance investigation was also completed at the intersection for the stop-controlled approaches according to Medford Municipal Code 10.735, Clear View of Intersecting Streets.  From the west approach of Calle Vista, the view to the north is compliant but is impeded by the change in grade of the road, utility poles, and a retaining wall at the northwest corner.  View to the south is out of compliance by a median tree.  The Parks and Recreation Department has been asked to address the visibility issue.
From the east approach of Calle Vista, the view to the north is compliant, but is impeded by the change in grade of the road and a retaining wall at the northeast corner.  View to the south is adequate under Medford Municipal Code 10.735.
Possible solutions include amending the Comprehensive Plan or do nothing.
Jorge read an additional statement from the requestor. 
Lewis Osborn stated that this area has come up before and asked if the State has done a speed study.  Karl MacNair affirmed that a speed study was conducted within the last year and it recommended 45 MPH.  Peggy noted that eventually this intersection will become a right turn into and right turn out only.  Karl stated the intersection meets volume requirements for a traffic signal, but does not meet the spacing requirement due to proximity to the Cherry Lane signal.
Jeff Morejohn asked about a sign to warn of the intersection and Jorge responded that a sign is in place. 
Cheryl Noles noted that development is still going on and more time should be allowed before making changes at this location.  Jeff agreed and added that more will change as development progresses. 
Cheryl Noles MOVED to take no action at this time.  Jeff Morejohn SECONDED.  Motion passed. 
Peggy asked staff to advise the requestor that there are changes planned and this will be revisited in future. 
30.2     Black Oak Drive and Dellwood Avenue – Crosswalk Request
Adam McGrew, 310 Tan Oak Drive, Medford, OR 97504, has submitted a Citizen Traffic Request requesting the crosswalk at the intersection of Black Oak Drive and Dellwood Avenue be remarked.
Black Oak Drive is a 36 foot wide major collector street with curb and gutter, sidewalks on both sides, and street lighting.  Dellwood Avenue is a 36 foot wide standard residential street with curb and gutter, minimal street lighting, and parking available on both sides.  Dellwood Avenue has sidewalk on the south side only east of Black Oak Drive and sidewalk on both sides west of Black Oak Drive.
Dellwood is currently stop-controlled at its approaches to Black Oak.  Black Oak and Siskiyou is a signalized 4-way intersection approximately 800 feet to the south.  Dellwood dead ends into an access to Holmes Park, that also acts as an access to Hoover School, approximately 500 feet to the west.
The Traffic Engineering section conducted a morning and afternoon pedestrian count at the crosswalk in the previous school year.  The morning count (7 a.m. hour) was 11 pedestrians (8 children and 3 adults). Afternoon count (2 p.m. hour) was 18 (14 children and 4 adults).  During the counts, it was observed that some cars would not stop for students at the crossing.  The Oregon Traffic Patrol Manual for Schools provides the following as criteria for using adult guards at school crossings:
When the crosswalk is so far from the school that it cannot be monitored by school officials.
The Traffic Engineering section concluded that this criterion is met for the crosswalk in question and reached out to school officials at Hoover Elementary to request placing an adult guard at the crossing at Black Oak and Dellwood.  School officials declined to place a crossing guard at the crosswalk in question due to safety concerns for the guard.  With no adult crossing guard in place, Public Works made the decision to not repaint the crosswalk and removed the school zone signs.  School officials have since placed a guard at the intersection to direct pedestrians to the signalized intersection of Black Oak and Siskiyou.
Possible solutions are to re-paint the crosswalk and install school zone signs, approach the school again to place an adult crossing guard, or do nothing.
Jeff Morejohn noted that this came before the committee a few years ago and when he spoke to school officials, they said they did not have enough people.  Cheryl Noles noted that this intersection is also access to Holmes Park; she doesn’t think it should be the full responsibility of the school.  Karl clarified that if it’s a school crossing, then it is the schools responsibility to provide crossing guards.
Lewis Osborn pointed out that this is part of an issue with educating drivers about unmarked crosswalks.  He doesn’t think a crosswalk is the way to go because it’s a false sense of security given this intersection is noted for cars not observing crossings. 
Jeff Morejohn MOVED to take no action on this request.  Lewis Osborn SECONDED.  Motion passed.
40.       Reports:  None.
50.       Non-agenda Items

In consideration of the upcoming holidays, the committee agreed to combine the November and December meetings into one on Thursday, December 14, 2017. 
Peggy Penland asked if the regular monthly meeting day can be changed from Wednesday to Thursday.  The committee agreed to move the meeting day to the fourth Thursday of each month, same time and location. 
60.        Adjournment

The meeting adjourned at 12:36 p.m.
Respectfully Submitted,
Sheila Giorgetti
Administrative Support Technician

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