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Agenda & Minutes

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Mayor & Council (View All)

City Council Study Session Agenda & Minutes

Thursday, October 26, 2017

October 26, 2017

6:00 p.m.
City Hall, Medford Room
411 W. 8th Street, Medford, Oregon

1.     Self-insurance

2.     Marijuana Indoor Grows

3.     Shopping Cart Ordinance

October 26, 2017

6:00 p.m.

City Hall, Medford Room
411 W. 8th Street, Medford, Oregon

The Medford City Council Study Session was called to order at 6:00 p.m. in the Medford Room of the Medford City Hall on the above date with the following members and staff present:
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks (arrived at 6:05 p.m.), Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan, and Michael Zarosinski
City Manager Brian Sjothun; Deputy City Manager Kelly Madding; City Attorney Lori Cooper; Human Resources Director Mike Snyder; Finance Director Alison Chan; Police Sergeant Don Lane; Public Works Director Cory Crebbin; Assistant Parks & Recreation Director Tim Stevens; Police Chief Randy Sparacino; Deputy City Recorder Winnie Shepard
Greg O’Hanlon, SVP from USI Insurance Services, Inc., spoke regarding the proposed self-insurance and partial self-insurance.  He noted that:

  • Coverage would be the same for employees
  • Could save significant funding with claims for services
  • Improved savings with all groups included
  • Increased flexibility in coverage
  • Participate with Jackson County’s on-site clinic; free to members
  • Program focuses on preventative care
  • Mr. Hanlon was not aware of any government agency that moved to self-insurance and then returned to public; Mr. Snyder was aware of one small agency (school district)
  • Adding members does create staff work; but management can determine how “in-depth” staff becomes involved
  • Financial reserves are created because of the delay in claim submissions
    • Savings will fluctuate with the number of claims submitted
    • Finance Director Alison Chan spoke regarding self-insurance used for City property
  • If moving forward, company would prefer response by the summer of 2018 for the beginning of the year; recommended submittal of information to the state in the spring
Marijuana Indoor Grows:
Principal Planner Carla Paladino spoke regarding indoor marijuana grows, noting:
  • Project a collaboration of Code Enforcement ….
  • What is considered “outdoor grows”, greenhouses, etc.
    • Complaints received regarding outdoor grows covered with various types of tarp covering
  • Outlined regulations from various cities
  • No current Code outlining greenhouse requirements
Council Comments:
  • No outdoor grows, period
  • Complaints were regarding smell and aesthetics
    • Code Enforcement cannot prohibit greenhouse grows because there is no set Code
  • Defining what is allowed versus disallowed
  • Should be allowed to grow in your house and your garage
  • Could simply require charcoal filters to prevent odor; provide security
  • Could use state definition; no plastic sheeting or fully glass houses
  • Probably don’t need setbacks and odor mitigation equipment; one or the other
  • Current ADU Code states a maximum of 900 square feet or half the size of the main house
  • Setbacks could prohibit grows on smaller lots
  • Glass sides should be allowed
  • Staff should bring forward options of ADU or types of outdoor buildings for review that are very specific and clear
    • Should meet building requirements
    • So few complaints; maybe we don’t need any requirements
After discussion, Council did not want/need another study session on this topic; but they would like options brought forward regarding structures.  City Attorney Lori Cooper stated there were three possible options.
Shopping Carts
Mr. Sjothun noted this topic was brought forward at Council’s request.  He noted the following:
  • Carts have store information removed and more than $10,000 in fees for disposal
  • Met with the local store owners regarding the issues and various potential ordinance options
    • Only one store had signage that cart theft was a crime
    • Cart services generally require seven calendar days for pick up
    • Stores pay about $200-$250 per cart; stores are replacing 50-80 carts per year
    • Store owners were concerned about approaching people to retrieve their carts full of items;
      • Advised to contact the police department and that property would be treated as evidence (physical possession for evidence not required)
Council comments:
  • Significant staff time spent on shopping carts
  • RVTD possibly willing to partner with the City to help with the issue
  • Property within shopping carts not considered garbage; but items retrieved during the greenway sweeps is thrown away
  • Shouldn’t be retrieving of store’s property; they can obtain RFID tracking fairly inexpensively
    • Cut our costs by simply throwing them away
    • Substantial expense for the City in throwing the carts away
  • Include signage in parks as well
  • Should we have a centralized phone number for residents to make it easier for reporting
  • $50 per cart fee to recover the expense for staff and/or disposal
  • Abandoned cart is defined as a cart removed from store property; if a person is in possession of the cart, it is stolen
Discussion regarding whether Police should retrieving carts from people using the cart for their belongings.  Police Chief Randy Sparacino clarified that ORS 164 is the theft statute and the police could use that as another “tool in their toolbox”.
  • Not a store issue; it is a community issue, provides a clean and safe environment, enables police enforcement as well
  • Should not hold items for 30 days
  • We could use 72-hour notice stickers to enable people to remove their belongings from the carts (similar to abandoned vehicle procedure)
  • City already collects the carts; this provides regulation and penalties
  • Require stores to provide security for their carts and eliminate City involvement
  • Signage should be a single phone number; possibly shopping cart shape

Council agreed to bring this topic forward at a Council meeting for a vote.
The meeting adjourned at 8:17 p.m.
Winnie Shepard
Deputy City Recorder

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