Agenda & Minutes

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City Council Meeting Agenda & Minutes

Minutes
Thursday, November 02, 2017

AGENDA
November 2, 2017

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

  
10.    Roll Call
 
20.    Recognitions, Community Group Reports
         20.1     Employee of the Quarter
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
40.    Public Hearings
 
50.    Approval or Correction of the Minutes of the October 19, 2017 Regular Meeting
 
60.    Consent Calendar
        
70.    Items Removed from Consent Calendar
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2017-129 A resolution adopting recommendations for funding General Fund Grants for the 2017-19 biennium.
 
         80.2     COUNCIL BILL 2017-130 An ordinance amending section 5.256 of the Medford Municipal Code pertaining to the downtown district exclusion zone.
 
         80.3     COUNCIL BILL 2017-131 A resolution authorizing the Parks, Recreation and Facilities Department to establish a Park Watch outreach program.
 
90.    Council Business
         90.1     Proclamations issued:
                        Veterans’ Day – November 11, 2017
 
         90.2     Committee Reports and Communications
 
100.  City Manager and Staff Reports
         100.1   Technical Assistance Grant by Carla Paladino
 
         100.2   Further reports from City Manager
 
110.  Adjournment
 
 
MINUTES
November 2, 2017

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon
The regular meeting of the Medford City Council was called to order at 6:10 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Kevin Stine, Kim Wallan, Michael Zarosinski
 
City Manager Brian Sjothun; Deputy City Manager Kelly Madding; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
Councilmember Tim Jackle was absent.
 
20.    Recognitions, Community Group Reports
         20.1     Employee of the Quarter
                     Jose Garcia, Building Utility Technician I was recognized as Employee of the Quarter.
        
30.    Oral Requests and Communications from the Audience
         30.1     Mayor Wheeler noted Jackson County Commissioner Bob Strosser is in the audience.
 
         30.2     Mike Miles, 1203 Riverside, spoke about the housing crisis and no sidewalks on Manzanita. Councilmember Brooks discussed her concerns with that area.
 
         30.3     Regina Davis, 4130 Cherry Lane, requested the Council reconsider the chicken ordinance. She noted her property is two acres.
 
         30.4     Robert Hutchins, no address provided, believed Council should have consideration for people who have chickens and their property has been annexed into the City.
 
         30.5     Adam Davis, 4130 Cherry Lane, requested the chicken ordinance be revoked, as there are existing Code sections covering chicken issues.
 
         30.6     Heidi Smith, 802 E. Vilas, supported the change to the chicken ordinance.
 
         30.7     Lizzy Hall, 4040 Southview Terrace, spoke of neighbors complaining about chickens.
 
         30.8     Curt Hadley, 127 Placid Circle, noted he lives on a small lot with chickens with no complaints. He would like to go back to the system we previously had.
 
Motion:  Direct staff to not enforce our chicken ordinance.
Moved by:  Kevin Stine                                                    Seconded by:  Kim Wallan
 
Council discussed the concerns presented regarding the chickens.  Councilmember Bearnson requested staff reach out to citizens with chickens and that research should be conducted before any ordinance is presented to Council. Councilmember Wallan preferred revoking the ordinance. City Attorney Lori Cooper noted another ordinance is needed to revoke it. Councilmember Zarosinski provided background on how this ordinance regarding chickens came before Council. 
 
Roll call:  Councilmembers Bearnson, Brooks, Stine and Wallan voting yes; Councilmembers Gordon, D’Alessandro, Zarosinski voting no.
Motion carried and so ordered. 
 
Mayor Wheeler suggested staff bring back options regarding chickens for Council’s consideration. Councilmember Gordon requested staff notify those who spoke at this meeting of the potential revisions; Councilmember Stine requested notification sent to those who submitted complaints about chickens as well.
 
         30.9     Murray Richmond, 418 King Street, spoke about the downtown district exclusion zone and homelessness issues. He noted expansion of the exclusionary zone would force the homeless into surrounding neighborhoods.
 
         30.10   Bob Strosser, 10 S. Oakdale, stated Jackson County would like to be included in the downtown district exclusionary zone. Mr. Strosser clarified the ordinance prohibits behavior not people.
 
         30.11   Marissa Grasso, 111 Elm Street, requested the chicken ordinance be revoked.
 
40.    Public Hearings
         None.
 
50.    Approval or Correction of the Minutes of the October 19, 2017 Regular Meeting
Councilmember Brooks stated she was a no vote for the TNC. The minutes were approved as corrected.
 
60.    Consent Calendar
         None.
        
70.    Items Removed from Consent Calendar
         None.
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2017-129 A resolution adopting recommendations for funding General Fund Grants for the 2017-19 biennium.
 
Councilmembers Stine and D’Alessandro noted they may have conflicts of interest.
 
                     Ed Felan, Chair of the General Grant Subcommittee, presented the staff report.  He clarified three requests were rejected.  Two requests did not meet the definition and the request from ACCESS regarding a Continuum of Care position was not approved because the Committee believed it should be funded outside of the grant process. The members of the subcommittee expressed concern with increasing the definition and the potential reduction of services.
 
Motion:  Approve the resolution.
Moved by:  Tim D’Alessandro                                          Seconded by:  Dick Gordon
 
Councilmember Zarosinski noted his wife serves on two boards and questioned whether that would be a conflict of interest; Ms. Cooper explained it would not be a conflict of interest. Councilmember D’Alessandro noted his wife is an intern at one of the agencies that was not funded. Councilmember Brooks recommended funding the ACCESS position. Councilmember Wallan recommended Council provide clarification/direction to the subcommittee next biennium.
 
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Stine, Wallan, and Zarosinski voting yes.
Resolution 2017-129 was duly adopted.
 
         80.2     COUNCIL BILL 2017-130 An ordinance amending section 5.256 of the Medford Municipal Code pertaining to the downtown district exclusion zone.
 
Mayor Wheeler declared a recess at 7:14 p.m.
 
* * * * * * * * * * * * * * * * * * * * *
 
Council reconvened to the evening session at 7:23 p.m. with the same persons present.
 
                     Ms. Cooper noted changes to the ordinance at Jackson County’s request. She noted the County parking lots are close to the warming shelter and that area should be removed from the exclusionary zone.  Police Deputy Chief Scott Clauson provided information on when a citation or exclusion is given.
 
Motion:  Adopt the ordinance as amended by City Attorney Lori Cooper.
Moved by:  Tim D’Alessandro                                          Seconded by:  Kim Wallan
 
Council discussed the pros and cons of the proposed ordinance. Councilmember D’Alessandro recommended a discussion of continuum of care. Ms. Cooper clarified the intention of the motion was to include the district attorney’s office, but not the surrounding residences. 
 
Roll call:  Councilmembers D’Alessandro, Wallan, and Zarosinski voting yes; Councilmembers Bearnson, Brooks, Gordon and Stine voting no.
Ordinance 2017-130 failed.
 
Mayor Wheeler noted this issue may be revisited in the future.
 
         80.3     COUNCIL BILL 2017-131 A resolution authorizing the Parks, Recreation and Facilities Department to establish a Park Watch outreach program.
 
                     Parks & Recreation Director Rich Rosenthal presented the staff report. Councilmember Wallan questioned if the shopping cart ordinance information could be added to the Park Watch signage. Satellite cameras on parks were discussed.
 
Motion:  Approve the resolution.
Moved by:  Dick Gordon                                                  Seconded by:  Kevin Stine
 
Council discussed the non-emergency number for Parks and possible additional funding for the program.
 
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Stine, Wallan, and Zarosinski voting yes.
Resolution 2017-131 was duly adopted.
 
90.    Council Business
         90.1     Proclamations issued:
                        Veterans’ Day – November 11, 2017
 
         90.2     Committee Reports and Communications
                     a.   Councilmember Bearnson noted new art in front the police station was completed.
 
                     b.   Councilmember Gordon stated RVCOG will be purchasing a drone for photography purposes and will be available for jurisdictions to use.  The Butte Creek Mill is expected to be up and running by July of 2019. 
 
                     c.   Councilmember Stine and Wallan attended the Communications Committee meeting and discussed the new City logo.  A public meeting will be held in December for comments.
 
100.  City Manager and Staff Reports
         100.1   Technical Assistance Grant by Carla Paladino
Planning Director Matt Brinkley requested a support letter to enable the Planning Department to apply for a Technical Assistance Grant.  The grant provides $50,000 funding for a consultant to assist with Code amendments.
 
Motion:   Approve signing the letter supporting the Planning Department’s request for the Technical Assistance Grant.
Moved by:    Dick Gordon                                                Seconded by:  Kay Brooks
Roll call: Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.
 
         100.2   Further reports from City Manager
                     a.   Deputy City Manager Kelly Madding spoke regarding the recycling market and that China no longer needs or wants recyclable materials. Rogue Disposal has been storing the material and attempting to find a market or may need to landfill the material. Councilmember Bearnson questioned if this could be fixed legislatively. Ms. Madding responded we can discuss it with our lobbyist.  Rogue Disposal Director of Government Affairs and Marketing Garry Penning of Rogue Disposal stated they have been working closely with DEQ regarding removing items to make our recyclables more marketable.
 
Motion:  Direct Rogue Disposal & Recycling to temporarily dispose of currently-stored recyclables and future-collected recyclables, collected within the City of Medford, and direct staff to continue to communicate with Rogue Disposal and Recycling on an on-going basis and to report to the City Council immediately upon markets opening-up, such that collected recycling material can be diverted from the landfill.
Moved by: Mike Zarosinski                                              Seconded by:  Kevin Stine
Roll call: Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Stine, Wallan, and Zarosinski voting yes.
Motion carried and so ordered.
 
                     b.   City Manager Brian Sjothun spoke regarding funding the Continuum of Care position. 
 
Grant Support Technician Angela Durant explained that there is a job description for the position, but the funding is needed before applicants can be considered.  Executive Director of ACCESS Pamela Norr added that once funding is in place, they will post the job. ACCESS is also looking at other grant funding options.
 
Councilmembers D’Alessandro and Brooks thanked Ms. Durant for her work on this issue. 
 
Councilmember Stine noted a conflict of interest as he works for ACCESS.
 
Motion:  Direct staff to fund the Continuum of Care Coordinator grant application from ACCESS in the amount of $30,000 from the funding sources presented by staff [$10,000 from the Mayor and Council’s opportunity cost budget and $20,000 from Finance Department’s contracted services budget].
Moved by:    Tim D’Alessandro                                              Seconded by: Kay Brooks
Roll call: Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Wallan, and Zarosinski voting yes; Councilmember Stine abstaining.
Motion carried and so ordered.
 
110.  Adjournment
There being no further business, this Council meeting adjourned at 8:53 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 
 
 

 

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