Agenda & Minutes

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Mayor & Council (View All)

City Council Study Session Agenda & Minutes

Minutes
Thursday, November 09, 2017

AGENDA
November 9, 2017

6:00 p.m.
City Hall, Medford Room
411 W. 8th Street, Medford, Oregon
  1. Boards & Commissions Interviews
     
  2. Public Works Utility Fees
     
  3. Sewer Master Plan System Development Charges

MINUTES
November 9, 2017

6:00 p.m.
City Hall, Medford Room
411 W. 8th Street, Medford, Oregon

The Medford City Council Study Session was called to order at 6:00 p.m. in the Medford Room of the Medford City Hall on the above date with the following members and staff present:
 
Councilmembers Clay Bearnson, Kay Brooks, Tim DíAlessandro, Tim Jackle, Kevin Stine, and Michael Zarosinski
 
City Manager Brian Sjothun*; Deputy City Manager Kelly Madding; City Attorney Lori Cooper*; Deputy City Recorder Winnie Shepard; Public Works Director Cory Crebbin*, Planning Director Matt Brinkley*, Public Works Business Manager Lorraine Peterson*, Deputy Public Works Director/City Engineer Alex Georgevitch*
 
Mayor Gary Wheeler and Councilmembers Dick Gordon and Kim Wallan were absent.
 
*Arrived at 7:00 p.m.
 
Boards & Commission Interviews:
  • Greg Applen for Landmarks and Historic Preservation Commission
  • Diana Marmon for Landmarks and Historic Preservation Commission
  • Miguel Guiao for the Site Plan and Architectural Commission
  • Barbara Laskin for the Planning Commission
 
Public Works Utility Fees:
Principal/Vice President FCS Group John Ghilarducci spoke about the completed rate study and noted:
  • Fees including operating, capital and fiscal expenses; expected fee increases
  • Plan to maintain a reserve; no new debt planned
  • Incorporate depreciation of equipment cost; pipe replacement
  • Sewer revenue, operating expenses
  • Outlined proposed future rate increases
  • Compared fees with local cities for both residential and commercial locations
  • 2024 expected to break even with expenses/revenue
  • Streets have multiple funding sources; planned increase of 3% SDC fees
  • TSP planned improvements are not considered directly; the TSP is not completed
  • Plan could be revisited every couple years
  • Pavement management plan maintains streets to keep overall condition high/repairs low
  • Public works does not have debt; saving
 
Public Works Director Cory Crebbin explained the sewer master plan used past operations and maintenance expenses to determine fee increases. 
 
Council comment regarding increase utility rates for the next three years:
  • Slip lining for sewer is considered capital because it changes depreciation
  • Sewer maintenance is about $1 million year
  • Rate study indicates 12% increase needed to maintain services
  • Residents are not charged for inflow/infiltration
  • TSP projects would be impacted if funding not available
     
    After discussion, based on financial modeling, to come back with increases for the next three years, subject to any revisions to SDC fees.
 
Sewer Master Plan System Development Charges:
Consultant, Project Manager from Carollo Engineers Rachel Lanigan, outlined the plan and noted:
  • Plan outlines expected improvements
  • Planning prevents water coming back out of manholes; provides adequate piping for growth
  • Monitored at 12 locations
  • Incorporated UGB inclusions
  • Flows expected to increase 62%
  • Discussion of the inflow/infiltration concerns and prevention
    • Focus in specific areas, downtown specifically
    • Inflow/infiltration caused from cracked pipes, roots, incorrect sewer connections, etc.; majority of these issues are on private property
  • Proposed capital improvements were prioritized; possible to be funded as development occurs
  • Areas with severe issues could be repaired with larger pipes to handle the increased infiltration or to locate problems and force property owners to repair their pipes causing issues
    • Liberty Park area discussed; perhaps grants could assist property owners with repairs
  • Deputy Public Works Director/City Engineer Alex Georgevitch noted Public Works has met with outside building agencies regarding the fees and development
 
Council comment regarding the sewer master plan:
  • SDC fee increases should be implemented immediately; should not negatively impact builders
  • Should gather comments from Homebuilders Association
  • Increases in fees should be used to repair the areas that have the major deficiencies
    • Canít use SDC funds to repair; only for new pipes
  • Bring issue to federal and state lobbyists regarding whether funding is available for legacy neighborhoods that need repair
 
After discussion, Public Works to continue working with advisory group to prepare a recommendation for Councilís consideration.
 
The meeting adjourned at  9:06 p.m.
 
 
 
 
Winnie Shepard
Deputy City Recorder
 

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