Agenda & Minutes

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City Council Agenda & Minutes

Minutes
Thursday, November 16, 2017

AGENDA
November 16, 2017

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

  
10.    Roll Call
 
20.    Recognitions, Community Group Reports
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
40.    Public Hearings
 
50.    Approval or Correction of the Minutes of the August 17, 2017 Regular Meeting
 
60.    Consent Calendar
        
70.    Items Removed from Consent Calendar
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2017-132 A resolution initiating the vacation of a portion of a public utility easement located on the south side of Progress Drive at the Biddle Road intersection.
 
         80.2     COUNCIL BILL 2017-133 A resolution adopting the Consolidated Annual Performance and Evaluation Report (CAPER) pertaining to Community Development Block Grant (CDBG) funds for the 2016-17 program year.
 
         80.3     COUNCIL BILL 2017-134 An ordinance authorizing cash payments to Cedar Investment Group, LLC and 1 Peter 5:7, LLC for Street System Development Charge credits in a total amount of $300,408.56 for street construction on Cedar Links Drive completed as a condition of approval of Cedar Landing Planned Unit Development.
 
         80.4     COUNCIL BILL 2017-135 An ordinance awarding a contract in an amount of $1,274,495.25 to Central Pipeline, Inc. for construction of storm and sanitary sewer improvements on 6th Street.
 
         80.5     COUNCIL BILL 2017-136 A resolution authorizing the issuance, sale, execution and delivery of full faith and credit refunding bonds; authorizing the execution and delivery of a bond purchase agreement or other financing agreement and related issuance and sale documents; and authorizing such other agreements, certificates and documents as may be necessary and appropriate to carry out such refunding transaction; designating authorized representatives and delegating authority; and related matters.
 
90.    Council Business
         90.1     Proclamations issued:
                        Small Business Saturday – November 25, 2017
 
         90.2     Committee Reports and Communications
 
100.  City Manager and Staff Reports
         100.1   Quarterly Economic Development update from SOREDI, by Colleen Padilla
 
         100.2   Further reports from City Manager
 
110.  Adjournment
 
 
 
MINUTES
November 16, 2017

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Michael Zarosinski
 
City Manager Brian Sjothun; Deputy City Manager Kelly Madding; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
Councilmembers Clay Bearnson, Kay Brooks and Kim Wallan were absent.
 
20.    Recognitions, Community Group Reports
Employees were recognized for their years of service; Diane Greer, Cynthia Danzl-Jenkins, and Sherm Holt were recognized at their retirement.
 
30.    Oral Requests and Communications from the Audience
         30.1     Kurt Chapman, 1604 Highcrest Drive, spoke about his concerns with parks and stated exclusion zones are needed. Councilmember Stine noted there are exclusion zones in the parks and downtown core.
 
40.    Public Hearings
None.
 
50.    Approval or Correction of the Minutes of the November 2, 2017 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
60.    Consent Calendar
None.
        
70.    Items Removed from Consent Calendar
None.
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2017-132 A resolution initiating the vacation of a portion of a public utility easement located on the south side of Progress Drive at the Biddle Road intersection.
 
                     Councilmember Zarosinski questioned the size of the public use easement. Planning Director Brinkley noted at this location the easement size is standard.
 
Motion:  Approve the resolution and setting the public hearing date of January 18, 2017.
Moved by:  Michael Zarosinski                                         Seconded by: Tim D’Alessandro
Roll call:  Councilmembers D’Alessandro, Gordon, Jackle, Stine, and Zarosinski voting yes.
Resolution 2017-132 was duly adopted.
 
         80.2     COUNCIL BILL 2017-133 A resolution adopting the Consolidated Annual Performance and Evaluation Report (CAPER) pertaining to Community Development Block Grant (CDBG) funds for the 2016-17 program year.
 
                     Grant Support Technician Angela Durant presented the staff report. Councilmember Stine questioned whether funding for 2017-18 would occur; Ms. Durant advised the funding had been received. It is not known whether the 2018-19 funding would be paid. City Manager Sjothun stated our federal lobbyist reported there doesn’t seem to be any desire to cut HUD funding.
 
Motion:  Approve the resolution.
Moved by:  Kevin Stine                                                    Seconded by:  Dick Gordon
 
Councilmember Gordon stated that the Housing Commission recommends approval.
 
Roll call:  Councilmembers D’Alessandro, Gordon, Jackle, Stine, and Zarosinski voting yes.
Resolution 2017-133 was duly adopted.
 
         80.3     COUNCIL BILL 2017-134 An ordinance authorizing cash payments to Cedar Investment Group, LLC and 1 Peter 5:7, LLC for Street System Development Charge credits in a total amount of $300,408.56 for street construction on Cedar Links Drive completed as a condition of approval of Cedar Landing Planned Unit Development.
 
                     Public Works Director Cory Crebbin clarified there is approximately $7 million and outlined the code requirements.  Mr. Crebbin was not sure of the total amount paid by the contractor. Councilmember Gordon voiced concerns regarding waiting for development to occur before collecting SDC fees.
 
Motion:  Adopt the ordinance.
Moved by:  Tim D’Alessandro                                          Seconded by:  Michael Zarosinski
Roll call:  Councilmembers D’Alessandro, Gordon, Jackle, Stine, and Zarosinski voting yes.
Ordinance 2017-134 was duly adopted.
 
         80.4     COUNCIL BILL 2017-135 An ordinance awarding a contract in an amount of $1,274,495.25 to Central Pipeline, Inc. for construction of storm and sanitary sewer improvements on 6th Street.
 
                     Mr. Crebbin clarified Public Works had $800,000 in the storm drain capital improvement project for this work, from the previous budget. The Department included $200,000 in the current budget to complete what was estimated to be a $1 million project.  The $800,000 in the previous budget was not spent, so those funds were added to the beginning fund balance in the current budget.  If the City Storm Drain Projects in the current budget exceed the $5.5 million budgeted, a supplemental budget can be approved to use contingency or the greater than anticipated beginning fund balance to complete the budgeted project. 
 
Motion:  Adopt the ordinance.
Moved by:  Michael Zarosinski                                         Seconded by:  Dick Gordon
 
Councilmember Zarosinski clarified that a supplemental budget was necessary for this payment.
 
Roll call:  Councilmembers D’Alessandro, Gordon, Jackle, Stine, and Zarosinski voting yes.
Ordinance 2017-135 was duly adopted.
 
         80.5     COUNCIL BILL 2017-136 A resolution authorizing the issuance, sale, execution and delivery of full faith and credit refunding bonds; authorizing the execution and delivery of a bond purchase agreement or other financing agreement and related issuance and sale documents; and authorizing such other agreements, certificates and documents as may be necessary and appropriate to carry out such refunding transaction; designating authorized representatives and delegating authority; and related matters.
 
                     Councilmember Gordon questioned two methods for $10 million and over versus $10 million and under; he preferred using a maximum of $10 million over a 10-year period.  Finance Director Alison Chan clarified that $10 million and under were bank qualified and the interest is tax‑exempt; more than $10 million the amount over $10 million is taxed.  Ms. Chan noted there is a penalty for paying off the bond early. She noted this debt service is equal to what we have now. City Manager Sjothun noted staff recommended the $10 million instead of the $12 million. Councilmember Jackle questioned cancelling, if necessary. Ms. Chan noted we could reject when we see what everyone bids.
 
Motion:  Authorize the issuance of refunding bonds not to exceed $10 million and 2.5% interest rate.
Moved by:  Dick Gordon                                                  Seconded by:  Michael Zarosinski
 
Councilmember Zarosinski requested clarification regarding whether it was $10 million “or” 2.5% or if it should have been “and”. Councilmember Gordon misspoke and meant $10 million “and” and not “or” 2.5% interest.  Councilmember Jackle recommended being more flexible.  Ms. Chan noted she would speak with the bond counsel as she was not sure how this would impact the final sale.  Mr. Sjothun clarified that the new issuance was estimated to save $900,000.  Council and Ms. Chan discussed the interest rate, savings, and amount of the bond.
 
Amended motion: Eliminate the 2.5% interest rate.
Moved by:  Michael Zarosinski                                         Seconded by:  Kevin Stine
Roll call on amendment:  Councilmembers D’Alessandro, Jackle, Stine, and Zarosinski voting yes; Councilmember Gordon voting no.
Motion carried and so amended. 
 
Roll call on main motion:  Councilmembers D’Alessandro, Gordon, Jackle, Stine, and Zarosinski voting yes.
Motion carried and so amended
 
Ms. Chan noted that a Supplemental Budget will be presented at the first meeting in December. 
 
90.    Council Business
         90.1     Proclamations issued:
                        Small Business Saturday – November 25, 2017
 
         90.2     Committee Reports and Communications
                     a.   Boards and Commissions Appointments
 
Motion:  Appoint Janice Moon to a partial term on the Arts Commission, with a term ending January 31, 2020.
Moved by:  Michael Zarosinski                                         Seconded by:  Tim D’Alessandro
 
Roll call:  Councilmembers D’Alessandro, Gordon, Jackle, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
Motion:  Appoint Mickey Harvey to a partial term on the Parking Commission, in the business employee position, with a term ending January 31, 2020.
Moved by:  Michael Zarosinski                                         Seconded by:  Kevin Stine
Roll call:  Councilmembers D’Alessandro, Gordon, Jackle, Stine, and Zarosinski voting yes.
Motion carried and so ordered.
 
Councilmember Zarosinski noted that annual appointments will be made in January.  There are seven members that have previously been interviewed by Council and questioned whether those applicants should be interviewed again to be considered for reappointment.  After discussion, Council decided to not interview applicants for the Unified Appeal Board; in addition, if there are more applicants than positions, all applicants will be interviewed for the vacancies. Mr. Sjothun noted that interviews will be held on December 14, 2017.
 
                      b.   Commissioner D’Alessandro attended the Medford Water Commission meeting and the commission is conducting a fee study as well.
 
100.  City Manager and Staff Reports
         100.1   Quarterly Economic Development update from SOREDI, by Colleen Padilla
                     Colleen Padilla presented the highlights of the report. 
 
         100.2   Further reports from City Manager
                     a.   Parks and Recreation Director Rich Rosenthal invited Council to the Winter Lights Festival on Saturday, December 2, 2017.
 
                     b.   Mr. Sjothun attended a meeting with SPARC where they talked about adding more lights to the trees downtown.
 
                     c.   Mayor Wheeler attended the unveiling of the public art at the Medford Police Station.
 
                     d.   Mayor Wheeler reported on Oregon Stewardship.
 
                     e.   Councilmember Gordon noted he has received concerns and comments regarding the exclusion area discussed at the last meeting. He recommended the issue come back to Council, but only include the area from South Oakdale and West 8th Street, to West Main Street and Laurel Street.
 
Motion:   Staff bring forth an Ordinance with the exclusionary zone limits as previously stated by Councilmember Gordon.
Moved by:    Michael Zarosinski                                             Seconded by:  Tim Jackle
 
Council discussed the issues and the request that was brought forth by Jackson County.
 
Roll call:  Councilmembers D’Alessandro, Gordon, Jackle, and Zarosinski voting yes; Councilmember Stine voting no.
Motion carried and so ordered.
 
110.  Adjournment
         There being no further business, this Council meeting adjourned at 7:54 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 
 
 
 

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