Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, December 07, 2017

AGENDA
December 7, 2017

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, OR
 
10.    Roll Call
 
20.    Recognitions, Community Group Reports
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
40.    Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 4 minutes. PLEASE SIGN IN.
 
40.1     COUNCIL BILL 2017-97 – Continued - An ordinance vacating a portion of Belknap Road, located south of the intersection of Garfield Street and Center Drive. (SV-17-039) Land Use, Quasi-Judicial
 
         40.2     COUNCIL BILL 2017-138 A resolution adopting a second Supplemental Budget for the 2017-19 biennium.
 
50.    Approval or Correction of the Minutes of the November 16, 2017 Regular Meeting
 
60.    Consent Calendar
         60.1     COUNCIL BILL 2017-139 An ordinance granting to LightSpeed Networks, Inc. (dba “LS Networks”) the non-exclusive franchise to use the public way to construct and maintain communication facilities within the City of Medford.
 
         60.2     COUNCIL BILL 2017-140 An ordinance granting to City of Ashland, Information Technology Department, Ashland Fiber Network Division, the non-exclusive privilege to use the public way to construct and maintain communication facilities within the City of Medford.
 
70.    Items Removed from Consent Calendar
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2017-141 An ordinance authorizing execution of an Intergovernmental Agreement with Jackson County and the City of Central Point for the construction and maintenance of Table Rock Road from Lone Pine Creek Road to Biddle Road.
 
         80.2     COUNCIL BILL 2017-142 An ordinance authorizing execution of an agreement with the Chamber of Medford/Jackson County to provide promotional services for recreational, cultural, convention, and tourism-related activities and programs.
 
         80.3     COUNCIL BILL 2017-143 An ordinance amending section 5.256 of the Medford Municipal Code pertaining to the downtown district exclusion zone.
 
90.    Council Business
         90.1     Proclamations issued: None
 
         90.2     Boards and Commissions Appointments
 
         90.3     Committee Reports and Communications
 
100.  City Manager and Staff Reports
         100.1   Urban Growth Boundary Application
 
         100.2   Bond Purchase
 
         100.3   Further reports from City Manager
 
110.  Adjournment
 

MINUTES
December 7, 2017

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, OR

 
The regular meeting of the Medford City Council was called to order at 6:50 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan and Michael Zarosinski* (participated as noted)
 
City Manager Brian Sjothun; Deputy City Manager Kelly Madding; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
20.    Recognitions, Community Group Reports
         None.
 
30.    Oral Requests and Communications from the Audience
         None.
 
40.    Public Hearings
40.1     COUNCIL BILL 2017-97 – Continued - An ordinance vacating a portion of Belknap Road, located south of the intersection of Garfield Street and Center Drive. (SV-17-039) Land Use, Quasi-Judicial
 
            Principal Planner Carla Paladino presented the staff report.
 
Public hearing opened.
 
          Councilmember Jackle noted a conflict of interest and will abstain from voting.
 
          No one spoke.
 
Public hearing closed.
 
Motion:  Adopt the ordinance.
Moved by:  Tim D’Alessandro                                          Seconded by:  Kim Wallan
 
Deputy City Manager Kelly Madding noted the ordinance has been revised from the Agenda Item Commentary presented.
 
Restated motion: Adopt the amended ordinance vacating a portion of Belknap Road, per the City Council report dated November 30, 2017, including exhibits A through Z and removing conditions 1 and 3, noted in the report.
 
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Stine, and Wallan voting yes; Councilmember Jackle abstaining.
Ordinance 2017-97 was duly adopted as amended.
 
         40.2     COUNCIL BILL 2017-138 A resolution adopting a second Supplemental Budget for the 2017-19 biennium.
 
City Manager Brian Sjothun noted a public hearing is required because of an appropriation of more than 10%.  The Fire Department received $17,030 in unbudgeted revenue for the Nena Springs deployment and appropriation of $1,505,000 increase of debt service payments. 
 
Public hearing opened.
 
          No one spoke.
 
Public hearing closed.
 
Motion:  Approve the resolution.
Moved by:  Kevin Stine                                                    Seconded by:  Clay Bearnson
Roll call:  Councilmembers unanimously approved.
Resolution 2017-138 was duly adopted.
 
50.    Approval or Correction of the Minutes of the November 16, 2017 Regular Meeting and the November 30, 2017 Special Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
60.    Consent Calendar
         60.1     COUNCIL BILL 2017-139 An ordinance granting to LightSpeed Networks, Inc. (dba “LS Networks”) the non-exclusive franchise to use the public way to construct and maintain communication facilities within the City of Medford.
 
         60.2     COUNCIL BILL 2017-140 An ordinance granting to City of Ashland, Information Technology Department, Ashland Fiber Network Division, the non-exclusive privilege to use the public way to construct and maintain communication facilities within the City of Medford.
 
Councilmember Jackle noted he would abstain.
 
Motion:  Adopt consent calendar.
Moved by:  Kevin Stine                                                    Seconded by:  Kim Wallan
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Stine, and Wallan voting yes; Councilmember Jackle abstaining.
Motion carried and so ordered.  Council Bills approved: 2017-139, 2017-140.
 
70.    Items Removed from Consent Calendar
         None.
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2017-141 An ordinance authorizing execution of an Intergovernmental Agreement with Jackson County and the City of Central Point for the construction and maintenance of Table Rock Road from Lone Pine Creek Road to Biddle Road.
 
*Councilmember Zarosinski joined the meeting via phone.
 
Baback Knoseoabadi, 1410 E. Jackson Street, spoke against bringing Ashland Fiber Network Division into Medford, noting it is not cost effective. He also was concerned that Medford’s Parks and Recreation Director is an Ashland Councilmember.
 
                     Public Works Director Cory Crebbin presented the staff report explaining that Table Rock Road divides the city limits of Central Point and Medford.
 
Motion:  Adopt the ordinance.
Moved by:  Kevin Stine                                                    Seconded by:  Tim D’Alessandro
Roll call:  Councilmembers unanimously approved.
Ordinance 2017-141 was duly adopted.
 
         80.2     COUNCIL BILL 2017-142 An ordinance authorizing execution of an agreement with the Chamber of Medford/Jackson County to provide promotional services for recreational, cultural, convention, and tourism-related activities and programs.
 
                     Mr. Sjothun presented the staff report outlining the history of the agreement. Councilmember D’Alessandro thanked everyone who worked on the agreement. Councilmember Wallan noted there are recommended revisions to the contract. Council discussed whether Travel Medford could promote cannabis tourism; nothing in the agreement prohibits cannabis tourism or a representative serving on the tourism council. Councilmember Jackle recommended a change to Section 6 regarding $25,000 contracts, the contract reads “bids” and it should be “proposals”.
 
                     Councilmember Gordon read changes to Section 5 into the record:
 
                             Effective no later than July 1, 2018, the TMTC [Travel Medford Tourism Council] shall consist of 13 members and shall include members representing the lodging industry and other tourism industries, with no single industry having a majority membership.   
 
                             Section C:  Except for the change to the TMTC membership referenced above, the governance of the TMTC shall be as provided for in Exhibit A, Travel Medford Tourism Council Policies and Procedures.
 
Motion:  Adopt the ordinance with the two amendments presented.
Moved by:  Kim Wallan                                                    Seconded by:  Tim D’Alessandro
Roll call:  Councilmembers D’Alessandro, Gordon, Jackle, Wallan and Zarosinski voting yes; Councilmembers Bearnson, Brooks and Stine voting no.
Ordinance 2017-142 will be placed for a second reading.
 
         80.3     COUNCIL BILL 2017-143 An ordinance amending section 5.256 of the Medford Municipal Code pertaining to the downtown district exclusion zone.
 
                     City Attorney Lori Cooper presented the staff report.
 
Motion:  Adopt the ordinance.
Moved by:  Tim D’Alessandro                                          Seconded by:  Dick Gordon
 
Councilmember Zarosinski believed he made the motion to bring this back and noted this was Council’s third vote on the exclusion zoning.  Councilmember Brooks noted the data outlining a reduction in criminal activity was only collected regarding incidents inside the exclusionary zone and not outside, so any reduction is difficult to determine.
 
Roll call:  Councilmembers D’Alessandro, Gordon, Jackle, Wallan and Zarosinski voting yes; Councilmembers Bearnson, Brooks and Stine voting no.
Ordinance 2017-143 will be placed for a second reading.
 
90.    Council Business
         90.1     Proclamations issued: None
 
         90.2     Boards and Commissions Appointments
Motion:  Appoint Marta Tarantsey and Krystal Stone to partial-term positions on the Multicultural Commission beginning immediately and ending January 31, 2019.
Moved by:  Kay Brooks                                                    Seconded by:  Kevin Stine
Roll call:  Councilmembers unanimously approved.
Motion carried and so ordered.
 
Motion:  Appoint Jared Davidson to a partial-term position on the Arts Commission beginning immediately and ending January 31, 2018.
Moved by:  Clay Bearnson                                               Seconded by:  Kay Brooks
Roll call:  Councilmembers unanimously approved.
Motion carried and so ordered.
 
Motion:  Appoint Phil Ortega, Dan Ratty and Kendra Smith to full-terms on the Parks and Recreation Commission beginning February 1, 2018 and ending January 31, 2021.
Moved by:  Kevin Stine                                                    Seconded by:  Dick Gordon
Roll call:  Councilmembers unanimously approved.
Motion carried and so ordered.
 
         90.3     Committee Reports and Communications
Councilmember Jackle noted Council Officers discussed a blighted house. The owner, who is a veteran, cannot afford the repairs necessary to bring up to Code.  Council Officers discussed utilizing the receivership program to assist with repairs. A lien would be placed on the home and the City would be repaid at some point. There were no Council objections; staff will bring the matter back to Council.
 
100.  City Manager and Staff Reports
         100.1   Urban Growth Boundary Application
Ms. Paladino noted this support letter will be used as the cover letter for Planning’s Urban Growth Boundary Amendment submission.
 
         100.2   Bond Purchase
Mr. Sjothun explained the bonding process previously approved at the November 16, 2017 meeting.  The bonds went for sale November 30, 2017.  The City was able to sell the bonds at 2.5%, resulting in a projected savings of over $900,000 over the course of their remaining life. There were five bids received; one bid was slightly lower, but it was a variable rate. 
 
         100.3   Further reports from City Manager
Mr. Sjothun noted the Medford Water Commission issued a press release, outlining their quality and corrosion study report.
 
         100.4   Mayor Wheeler thanked Parks and Recreation Director Rick Rosenthal for the Winter Lights Festival.
 
         100.5   Mayor Wheeler noted on December 13, 2017 there will be menorah lighting at 6:00 p.m. in Vogel Plaza; he believed this was Medford’s first ceremony.
 
110.  Adjournment
There being no further business, the meeting adjourned to the Executive Session at 7:58 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder

 

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