Agenda & Minutes

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City Council Meeting Agenda & Minutes

Minutes
Thursday, December 21, 2017

AGENDA
December 21, 2017

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

  
10.    Roll Call
 
20.    Recognitions, Community Group Reports
         20.1     Employee Recognition
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
40.    Public Hearings
 
50.    Approval or Correction of the Minutes of the December 7, 2017 Regular Meeting
 
60.    Consent Calendar
 
70.    Items Removed from Consent Calendar
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2017-142 SECOND READING – An ordinance authorizing execution of an agreement with the Chamber of Medford/Jackson County to provide promotional services for recreational, cultural, convention, and tourism-related activities and programs.
 
         80.2     COUNCIL BILL 2017-143 – SECOND READING – An ordinance amending section 5.256 of the Medford Municipal Code pertaining to the downtown district exclusion zone.
 
         80.3     COUNCIL BILL 2017-144 An ordinance awarding a contract in an amount of $888,888.88 to Brown Contracting, Inc. for Americans with Disabilities (ADA) ramp repairs and replacements.
 
         80.4     COUNCIL BILL 2017-145 An ordinance adding sections 5.560, 5.561, 5.562, 5.563, 5.564, 5.565, 5.566, 5.567, and 5.568 of the Medford Municipal Code pertaining to the abatement of abandoned shopping carts.
 
         80.5     COUNCIL BILL 2017-146 An ordinance postponing the effective date of section 5.555 of the Medford Municipal Code pertaining to regulations for the keeping of poultry.
                     or
                     COUNCIL BILL 2017-146 An ordinance repealing section 5.555 of the Medford Municipal Code pertaining to regulations for the keeping of poultry.
 
         80.6     COUNCIL BILL 2017-147 An ordinance authorizing a contract amendment with Professional Credit Services to revise language pertaining to compensation and costs.
 
 
 
90.    Council Business
         90.1     Proclamations issued: None
 
         90.2     Committee reports and communications
 
100.  City Manager and Staff Reports
         100.1   Former Fire Station #2 and Carnegie process by Kelly Madding
 
         100.2   Local response to California Fires by Brian Fish
 
         100.3   Further reports from City Manager
 
110.  Adjournment
 
MINUTES
December 21, 2017

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Kay Brooks, Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan and Michael Zarosinski
 
City Manager Brian Sjothun; Deputy City Manager Kelly Madding; Deputy City Attorney Eric Mitton; Deputy City Recorder Winnie Shepard
 
Councilmember Bearnson was absent.
 
20.    Recognitions, Community Group Reports
         20.1     Employee Robert Havice was recognized for his 25 years of service.
 
30.    Oral Requests and Communications from the Audience
         31.1     David Bruce, RVTV, thanked the Council for their service. 
 
         30.2     MJ Harvey, 544 Sterling Point Drive, spoke regarding the proposed chicken ordinance. She preferred no limitation on the number, but rather more emphasis on prohibiting odor and noise violations. 
 
         30.3     Joe Kellerman, Attorney, noted he represented citizens that had suffered ill effects from the incorrect keeping of chickens.  He recommended maintaining the current ordinance, but continue researching the issue for potential revision.
 
40.    Public Hearings
         None.
 
50.    Approval or Correction of the Minutes of the December 7, 2017 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
60.    Consent Calendar
         None.
 
70.    Items Removed from Consent Calendar
         None.
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2017-142 SECOND READING – An ordinance authorizing execution of an agreement with the Chamber of Medford/Jackson County to provide promotional services for recreational, cultural, convention, and tourism-related activities and programs.
 
Motion:  Approve the ordinance.
Moved by:  Kim Wallan                                                    Seconded by:  Tim D’Alessandro
Councilmember Wallan clarified that the Chamber is a sole source provider, which eliminated the need for an open bid process. Councilmember Stine disagreed that the Chamber is a sole source provider; he believed the contract should have went through a formal bidding process. Councilmember Zarosinski believed that since the contract was for destination services, he considered Travel Medford a sole source provider. 
 
Roll call:  Councilmembers D’Alessandro, Gordon, Jackle, and Wallan voting yes; Councilmembers Brooks and Stine voting no. 
Council Bill 2017-142 approved.
 
         80.2     COUNCIL BILL 2017-143 – SECOND READING – An ordinance amending section 5.256 of the Medford Municipal Code pertaining to the downtown district exclusion zone.
 
Motion:  Approve the ordinance.
Moved by:  Michael Zarosinski                                         Seconded by:  Dick Gordon
Roll call:  Councilmembers D’Alessandro, Gordon, Jackle, and Wallan voting yes; Councilmembers Brooks and Stine voting no.
Council Bill 2017-143 approved.
 
         80.3     COUNCIL BILL 2017-144 An ordinance awarding a contract in an amount of $888,888.88 to Brown Contracting, Inc. for Americans with Disabilities (ADA) ramp repairs and replacements.
 
                     Public Works Director Cory Crebbin provided the staff report.
 
Motion:  Approve the ordinance.
Moved by:  Michael Zarosinski                                         Seconded by:  Dick Gordon
Roll call:  Councilmembers Brooks, D’Alessandro, Gordon, Jackle, and Stine voting yes; Councilmember Wallan voting no.
Council Bill 2017-144 approved.
 
         80.4     COUNCIL BILL 2017-145 An ordinance adding sections 5.560, 5.561, 5.562, 5.563, 5.564, 5.565, 5.566, 5.567, and 5.568 of the Medford Municipal Code pertaining to the abatement of abandoned shopping carts.
 
          City Manager Brian Sjothun provided the staff report. He stated the matter was researched at Council’s request, then outlined the proposed Code revisions and requirements for store owners.  He noted that meetings were held with store owners and most were supportive of these changes.
 
Motion:  Approve this ordinance.
Moved by:  Kevin Stine                                                    Seconded by:  Michael Zarosinski
 
Councilmember Stine noted this came forward at his request during the exclusion zone issues. He also supported porta potties and garbage receptacles in the downtown area to assist with downtown issues.  Councilmember Gordon noted he would vote in favor of the ordinance, but did not believe it would resolve the problem. Councilmember Wallan clarified that the City is currently handling the shopping cart issue at a significant expense. 
 
Roll call: Councilmembers D’Alessandro, Gordon, Jackle, Stine, and Wallan voting yes; Councilmember Brooks voting no.
Council Bill 2017-145 approved.
 
         80.5     COUNCIL BILL 2017-146 An ordinance postponing the effective date of section 5.555 of the Medford Municipal Code pertaining to regulations for the keeping of poultry.
                     or
                     COUNCIL BILL 2017-146 An ordinance repealing section 5.555 of the Medford Municipal Code pertaining to regulations for the keeping of poultry.
 
Councilmember Stine questioned the effectiveness of the current nuisance ordinance; Deputy City Attorney Eric Mitton explained current nuisance Code prohibits excessive feces, odor and noise.  Councilmember D’Alessandro clarified this issue came to Council after a single complaint; in that particular case, Code Enforcement Officers inspected the property many times and found no violations.  Councilmember Brooks noted that she personally complained about chickens in her area also, so there were at least two complaints; she praised the efforts of Code Enforcement in her situation. Councilmember Jackle recommended maintaining the current ordinance and was concerned regarding the lack of enforcement on an ordinance that was not repealed. Mr. Mitton explained that procedurally there could be concern about the lack of enforcement; however, in this case, the proposed ordinance was not in effect. Councilmember Zarosinski explained this proposed ordinance added specific guidelines within the Code for chicken owners and provided standards on matters such as the number, lot size, coop placement, etc.
 
Motion:  Postpone the effective date of section 5.555 of the Medford Municipal Code pertaining to regulations for the keeping of poultry until July 1, 2018.
Moved by:  Michael Zarosinski                                         Seconded by:  Tim D’Alessandro
 
Councilmember Stine asked for clarification on the motion.  Mr. Mitton explained this motion would revise the Code effective July 1, 2018.  Councilmember Zarosinski noted his intent was to provide a time period to consider revisions. Councilmember Wallan disagreed with limiting the number of chickens, but appreciated six months to consider potential revisions. Councilmember Jackle in favor of enforcing the ordinance now.
 
Roll call:  Councilmembers D’Alessandro, Gordon, Stine, and Wallan voting yes; Councilmembers Brooks and Jackle voting no.
Held for second reading.
 
         80.6     COUNCIL BILL 2017-147 An ordinance authorizing a contract amendment with Professional Credit Services to revise language pertaining to compensation and costs.
 
Councilmember Gordon stated he did not receive a copy of the contract and had concerns approving a contract without reviewing it. 
 
Motion:  Approve the ordinance.
Moved by:   Michael Zarosinski                                        Seconded by:  Kim Wallan
 
Roll call: Councilmembers Brooks, D’Alessandro, Jackle, Stine, and Wallan voting yes; Councilmember Gordon abstaining.
Council Bill 2017-147 approved.
 
90.    Council Business
         90.1     Proclamations issued: None
 
         90.2     Committee Reports and Communications
a.  Councilmember Zarosinski noted a study session would be held January 18 to discuss the Housing Advisory Committee recommendations, specifically a possible construction excise tax.
 
b.   Mayor Wheeler noted he had completed his interviews for the Water Commission.  He recommended the reappointment of Commissioner John Dailey to a second term, with a term beginning February 1, 2018 ending January 31, 2023 and the appointment of Rick Whitlock to replace Bob Strosser, with his term beginning February 1, 2018 and expiring January 31, 2020. 
 
Motion:  Appoint John Dailey to a full-term on the Water Commission with a term beginning February 1, 2018 and ending January 31, 2023; appoint Rick Whitlock to a partial-term on the Water Commission with a term ending January 31, 2020.
Moved by:  Michael Zarosinski                                         Seconded by:  Tim D’Alessandro
Roll call:  Councilmembers unanimously approved.
Motion carried and so ordered.
 
c.   Councilmember Brooks stated the Multicultural Commission was in the process of interviewing applicants and would make recommendation next month.
 
d.   Councilmember Wallan noted the Cemetery Commission was also interviewing applicants and would make a recommendation next month.
 
e.   Councilmember Zarosinski noted Council Officers approved Councilmembers Gordon and Wallan to interview for the Hospital Facilities Board vacancy in lieu of the entire Council. 
 
 
100.  City Manager and Staff Reports
100.1   Deputy City Manager Kelly Madding provided an update on the proposed lease of the Carnegie building and the potential lease or sale of the former Fire Station #2.  Staff has reviewed the responses; a meeting will be held January 11, 2018 to allow applicants to present to Council.
 
            Councilmember Gordon suggested Ms. Madding encourage the attendees to read the proposals before the meeting and come prepared with questions; he also requested time for questions outside of their limits for presentations.
 
100.2   Fire Chief Brian Fish provided an update on the strike teams that fought the fires in Southern California. 
 
100.3   Mr. Sjothun noted a letter on the dais outlining the City’s intent to participate in the Southern Oregon ShakeAlert collaborative early adopter partnership with RVCOG. This provides early warning of earthquakes in our area.  
 
100.4   Mr. Sjothun requested Council feedback regarding scheduling a study session to discuss the poultry issue and clear direction on the information the Council prefers.
 
100.5   Councilmember Zarosinski stated the he and Councilmember D’Alessandro attended a Water Commission meeting during which a rate analysis study was discussed.  The Commission plans an 8.9% rate increase and additional rate increases will most likely continue over the next three years. Councilmember Zarosinski clarified that any rate increase requires Water Commission approval before it takes effect.
 
100.7   Councilmember Wallan, Brooks and Bearnson updated the Council on her trip to the National League of Cities conference and noted her appreciation of being able to attend the conference.
 
100.8   Mayor Wheeler stated he attended the menorah lighting at Vogel Plaza. He believed it was the first of its kind in Medford and hoped it would be continued.
 
            He wished everyone a Merry Christmas and thanked everyone for a great year and appreciated all the accomplishments of the City Council.
 
110.  Adjournment
There being no further business, the meeting adjourned at 7:39 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Winnie Shepard
Deputy City Recorder


 
 
 

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