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Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Thursday, December 28, 2017

The regular meeting of the Planning Commission was called to order at 5:30 PM in the City Hall Council Chambers on the above date with the following members and staff in attendance:
Commissioners Present
Patrick Miranda, Chair
David McFadden, Vice Chair
David Culbertson
Joe Foley
Bill Mansfield
Alex Poythress
Commissioners Absent
Mark McKechnie, Excused Absence       
E.J. McManus, Excused Absence             
Jared Pulver, Excused Absence
Staff Present
Kelly Akin, Assistant Planning Director
Eric Mitton, Deputy City Attorney
Doug Burroughs, Development Services Manager
Terri Rozzana, Recording Secretary
10.          Roll Call
20.          Consent Calendar/Written Communications. 
20.1 PUD-17-082 / LDS-17-088 Final Orders of a request for a revision to the Mountain Top Village area of the Vista Pointe Planned Unit Development (PUD) and for a tentative plat to create 41 single family residential lots, 39 multi-family residential lots and common areas on approximately 25.05 acres zoned SFR-4/PD (Single Family Residential/Planned Development Overlay). The PUD revision includes changing the approved 132 condominium units to 132 townhouse style units and adding a clubhouse and pool. Mountain Top Village is generally located north of Vista Pointe Drive, northeast of Park Ridge Drive and west of Bordeaux Avenue at the termini of Whitney Terrace, Evening Ridge Terrace and Deer Ridge Drive. (Ron DeLuca Revocable Trust, Applicant; Mark McKechnie, Oregon Architecture, Agent; Kelly Akin, Planner).
20.2 LDS-15-121 Consideration of request for a one-year time extension of the approval of Heights at Hondeleau, a 21-lot residential subdivision on a 3.36 net acre parcel located at the eastern terminus of Hondeleau Lane (approximately 200 feet east of the intersection of Springbrook Road and Hondeleau Lane), within the SFR-6 (single family residential, 6 dwelling units per gross acre) zoning district. (Hondeleau, LLC, Applicant; Steven Swartsley, Agent, Kelly Akin, Planner).
Commissioner Culbertson disclosed that the agent for agenda item 20.2 LDS-15-121, Steven Swartsley, and he had a meeting on an unrelated property today.  That meeting would not have any reflection on this application. 
Motion: The Planning Commission adopted the consent calendar as submitted.
Moved by: Vice Chair McFadden                             Seconded by: Commissioner Foley
Voice Vote: Motion passed, 6–0.
30.          Minutes
30.1        The minutes for December 14, 2017, were approved as submitted.
40.          Oral and Written Requests and Communications.  None.
There were no public hearings.  Eric Mitton, Deputy City Attorney, did not read the Quasi-Judicial Statement.
50.          Public Hearings – None
60.  Reports
60.1            Site Plan and Architectural Commission
Commissioner Culbertson reported that the Site Plan and Architectural Commission met on Friday, December 15, 2017.  They had old business that was plans for the construction of a 3,900 square foot showroom on a 0.34 acre parcel located on the southwest corner of East Second Street and North Central Avenue.  Under new business they approved a proposal for the construction of 3,468 square foot of additional storage area on one parcel totaling 0.64 acres, located on the west side of Stowe Avenue approximately 650 feet south of Rossanley Drive.  They also approved the development of a single 2.49-acre lot, consisting of the construction of an 11,990 square foot building to be used as commercial offices for Options of Southern Oregon, along with an Exception request to exceed the maximum block length standards at 700 N. Central Avenue.  Lastly, they approved the construction of a 7,200 square foot multi-tenant commercial building to be located within Phase I of the South Medford Center, a commercial and retail center located at the intersection of Garfield Street and Center Drive.
60.2        Report of the Joint Transportation Subcommittee
Chair Miranda reported that the Joint Transportation Subcommittee has not met since the Planning Commission last met. 
60.3        Planning Department
Kelly Akin, Assistant Planning Director, reported that related to the Transportation System Plan they have been discussing having meetings in each of the four wards.  These meetings are open houses to discuss projects that are specific to that particular ward.  Ward 1 is scheduled for Tuesday, January 9, 2018, held at North Medford High School commons.  Ward 4 is scheduled for Wednesday, January 17, 2018, held at the Smullin Center.  Ward 2 is scheduled for Tuesday, January 23, 2018, held at the Jackson County Library.  Ward 3 is scheduled for Wednesday, January 24, 2018, held at the Santo Center.  Ms. Akin encouraged the Planning Commissioners to attend for their ward.  These projects will be coming to the Planning Commission as the recommending body to the City Council.
The Boards and Commissions luncheon is scheduled for Friday, February 9, 2018.  
Planning Commission’s next study session is scheduled for Monday, January 8, 2018.  Discussion will be on the Transportation System Plan (i.e. level of service, concurrency, the transportation rule and LTS). 
There is business scheduled for the Planning Commission on Thursday, January 11, 2018 and Thursday, February 8, 2018.
January 4, 2018, City Council will hear a street vacation that the Planning Commission will hear at their next meeting and an annexation on the north side of Vilas east of Table Rock Road. 
70.          Messages and Papers from the Chair.  None.
80.          Remarks from the City Attorney. None.
90.          Propositions and Remarks from the Commission. None.
100.        Adjournment
The meeting was adjourned at 5:38 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
Submitted by:
Terri L. Rozzana                                                                
Recording Secretary                                                                      
Patrick Miranda
Planning Commission Chair
Approved: January 11, 2018

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