Agenda & Minutes

When available, the full agenda packet may be viewed as a PDF file by clicking the "Attachments" button and selecting the file you want to view.

Agendas are posted until the meeting date takes place.  Minutes are posted once they have been approved.

Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, January 04, 2018

AGENDA
January 4, 2018

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

10.    Roll Call

 
20.    Recognitions, Community Group Reports
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
40.    Public Hearings
 
50.    Approval or Correction of the Minutes of the December 21, 2017 Regular Meeting
 
60.    Consent Calendar
60.1  COUNCIL BILL 2018-01: An ordinance awarding a contract in an amount of $2,749,640 to McClure and Sons, Inc. for construction of the Aeration Basin Improvements Project at the Regional Water Reclamation Facility.
 
60.2  COUNCIL BILL 2018-02: A resolution initiating annexation to the City of Medford of an approximately 2.98 acre parcel, including an adjacent right-of-way located on the north side of East Vilas Road (549 East Vilas Road), and approximately 4,900 feet west of Crater Lake Highway, and concurrent zone change from County LI (Light Industrial) to City I-L (Light Industrial) and designated within the Limited Industrial (I-00) Overlay District, and withdrawal of said property from Medford Rural Fire Protection District #3, effective when notice is received from the Secretary of State.
 
60.3  COUNCIL BILL 2018-04: An ordinance awarding a contract in an amount not to exceed $193,497 to ORW Architecture for a space needs assessment study of City departments.
 
70.    Items Removed from Consent Calendar
 
80.    Ordinances and Resolutions
80.1  COUNCIL BILL 2017-146: SECOND READING - An ordinance postponing the effective date of section 5.555 of the Medford Municipal Code pertaining to regulations for the keeping of poultry.
 
80.2  COUNCIL BILL 2018-03:  A resolution accepting the petition initiating the vacation of an approximately 50 foot wide strip of public right-of-way, being a portion of Evergreen Street, running north-south from West Third Street to West Fourth Street, 300 feet in length.
 
80.3  COUNCIL BILL 2018-05: An ordinance authorizing execution of an amendment to the Employment Agreement with the City Manager pertaining to wages, hours, fringe benefits, and other working conditions.
 
 
90.    Council Business
         90.1     Proclamations issued:
                        Dr. Martin Luther King, Jr. Day
                        Child Trafficking Awareness Month
                        Medford School Choice Week
 
         90.2     Election of Council Officers
 
         90.3     Boards and Commissions Appointments
 
         90.4     Committee reports and communications
 
100.  City Manager and Staff Reports
 
110.  Adjournment
 
MINUTES
January 4, 2018

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon 
 
 The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson (arrived at 6:02 p.m.), Kay Brooks (arrived at 6:03 p.m.), Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan and Michael Zarosinski
 
City Manager Brian Sjothun; Deputy City Manager Kelly Madding; City Attorney Lori Cooper; Deputy City Recorder Winnie Shepard
 
20.    Recognitions, Community Group Reports
         None.
 
30.    Oral Requests and Communications from the Audience
         30.1     Buzz Thielemann, 2070 Ridge Way, outlined his home improvements including a recent solar panel.
 
         30.2     Kathy Marcoux, Women’s Case Manager for Hope Village, provided an updated on the project.
 
         30.3     Carol Escalante, 728 West McAndrews, provided a brief description of her experience with Hope Village.
 
Mayor Wheeler noted Jackson County Commissioner Bob Strosser was in the audience and thanked him for his service to the City as a Councilmember and as a Water Commissioner.
 
40.    Public Hearings
         None.
 
50.    Approval or Correction of the Minutes of the December 21, 2017 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
60.    Consent Calendar
60.1  COUNCIL BILL 2018-01: An ordinance awarding a contract in an amount of $2,749,640 to McClure and Sons, Inc. for construction of the Aeration Basin Improvements Project at the Regional Water Reclamation Facility.
 
60.2  COUNCIL BILL 2018-02: A resolution initiating annexation to the City of Medford of an approximately 2.98 acre parcel, including an adjacent right-of-way located on the north side of East Vilas Road (549 East Vilas Road), and approximately 4,900 feet west of Crater Lake Highway, and concurrent zone change from County LI (Light Industrial) to City I-L (Light Industrial) and designated within the Limited Industrial (I-00) Overlay District, and withdrawal of said property from Medford Rural Fire Protection District #3, effective when notice is received from the Secretary of State.
60.3  COUNCIL BILL 2018-04: An ordinance awarding a contract in an amount not to exceed $193,497 to ORW Architecture for a space needs assessment study of City departments.
 
Motion:  Adopt the consent calendar.
Moved by:    Dick Gordon                                                Seconded by:  Kim Wallan
Roll call:  Councilmembers Bearnson, D’Alessandro, Gordon, Jackle, Stine, Wallan and Zarosinski voting yes; Councilmember Brooks abstaining.
Council Bills 2018-01, 2018-02, 2018-04 approved.
 
70.    Items Removed from Consent Calendar
         None.
 
80.    Ordinances and Resolutions
80.1  COUNCIL BILL 2017-146: SECOND READING - An ordinance postponing the effective date of section 5.555 of the Medford Municipal Code pertaining to regulations for the keeping of poultry.
 
Motion:  Approve the ordinance.
Moved by:  Dick Gordon                                                  Seconded by:  Kim Wallan
Roll call: Councilmembers D’Alessandro, Gordon, Stine, Wallan and Zarosinski voting yes; Councilmembers Brooks and Jackle voting no; Councilmember Bearnson abstaining.
Council Bill 2017-146 approved.
 
80.2  COUNCIL BILL 2018-03:  A resolution accepting the petition initiating the vacation of an approximately 50 foot wide strip of public right-of-way, being a portion of Evergreen Street, running north-south from West Third Street to West Fourth Street, 300 feet in length.
 
Motion:  Approve the resolution.
Moved by:    Michael Zarosinski                                       Seconded by:  Tim D’Alessandro
Roll call:  Councilmembers Brooks, D’Alessandro, Gordon, Jackle, Stine, Wallan and Zarosinski voting yes; Councilmember Bearnson voting no.
Council Bill 2018-03 approved.
 
80.3  COUNCIL BILL 2018-05: An ordinance authorizing execution of an amendment to the Employment Agreement with the City Manager pertaining to wages, hours, fringe benefits, and other working conditions.
 
Motion:  Approve the ordinance.
Moved by:    Kevin Stine                                                   Seconded by:  Dick Gordon
 
Councilmember Stine thanked City Manager Brian Sjothun for his service; Councilmember D’Alessandro praised Mr. Sjothun, noting his outstanding efforts to address challenges, the positive changes in the City’s culture, his ability to reduce and maintain costs and plan for the future; Councilmember Wallan thanked Mr. Sjothun for serving as City Manager and specifically noted that this pay increase was suggested by the City Council and some Councilmembers wished to pay him more than the stated increase; Councilmembers Zarosinski and Bearnson also expressed their gratitude for Mr. Sjothun’s service.
 
Roll call:  Councilmembers Bearnson, D’Alessandro, Gordon, Jackle, Stine, Wallan and Zarosinski voting yes; Councilmember Brooks voting no.
Council Bill 2018-05 approved.
 
90.    Council Business
         90.1     Proclamations issued:
                        Dr. Martin Luther King, Jr. Day
                        Child Trafficking Awareness Month
                        Medford School Choice Week
 
         90.2     Election of Council Officers
 
Motion:  Re-elect Michael Zarosinski as Council President.
Moved by:    Tim Jackle                                                   Seconded by: Tim D’Alessandro
Roll call:  Councilmembers unanimously approved.
Motion carried and so ordered.
 
Motion:  Appoint Tim D’Alessandro as Council Vice President.
Moved by:    Tim Jackle                                                   Seconded by:  Dick Gordon
Roll call:  Councilmembers unanimously approved.
Motion carried and so ordered.
 
         90.3     Boards and Commissions Appointments
 
Motion:  Appoint Michael Davis and Jared Davidson to full-term positions on the Arts Commission with terms beginning February 1, 2018 and ending January 31, 2021.
Moved by:  Clay Bearnson                                                     Seconded by:  Tim Jackle
Roll call:  Councilmembers unanimously approved.
Motion carried and so ordered.
 
Motion:  Appoint Robert Bierma, Miguel Guiao and Jeff Reports to full-terms positions on the Bicycle and Pedestrian Advisory Committee with terms beginning February 1, 2018 through January 31, 2020.
Moved by:  Kevin Stine                                                          Seconded by:  Tim D’Alessandro
Roll call:  Mayor Wheeler and Councilmembers unanimously approved.
Motion carried and so ordered.
 
Motion:  Appoint Rebecca Scott to a full-term position on the Cemetery Commission with a term beginning February 1, 2018 through January 31, 2021.
Moved by:  Kim Wallan                                                    Seconded by:  Tim Jackle
Roll call:  Mayor Wheeler and Councilmembers unanimously approved.
Motion carried and so ordered.
 
Motion:  Appoint Denise James and Paul Tanner to full-term positions on the Housing and Community Development Commission with terms beginning February 1, 2018 through January 31, 2021.
Moved by:  Dick Gordon                                                  Seconded by:  Kay Brooks
Roll call:   Mayor Wheeler and Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Jackle Wallan and Zarosinski voting yes; Councilmember Stine voting no.
Motion carried and so ordered.
 
Motion:  Appoint Alberto Bello, Pam Lucas and Belle Shepherd to full-term positions on the Multicultural Commission with terms beginning February 1, 2018 through January 31, 2021.
Moved by:  Kay Brooks                                                    Seconded by: Tim D’Alessandro
Roll call:  Mayor Wheeler and Councilmembers unanimously approved.
Motion carried and so ordered.
 
Motion:  Reappoint George Schroeder to a full-term on the Parking Commission, with a term beginning February 1, 2018 through January 31, 2021.
Moved by:  Clay Bearnson                                               Seconded by:  Michael Zarosinski
Roll call:  Mayor Wheeler and Councilmembers unanimously approved.
Motion carried and so ordered.
 
Councilmember Jackle noted that applicants Loree Camden and Harry Rich have withdrawn their applications for service on the Police Advisory Committee.
 
Motion:  Reappoint Maureen Swift, Roberta Thornton, Richard Parsagian and Thomas Richmond to the Police Advisory Committee with terms beginning February 1, 2018 and ending January 31, 2020.
Moved by:  Tim Jackle                                                     Seconded by:  Kevin Stine
Roll call:  Mayor Wheeler and Councilmembers unanimously approved.
Motion carried and so ordered.
 
City Budget Committee:  Two full-term vacancies with terms ending January 31, 2022.  Applications were received from Kelley Beck, Rick Bennett and Barbara Laskin. 
Roll call:  Councilmember Jackle voting for Kelley Beck; Mayor Wheeler and Councilmembers unanimously approving Rick Bennett; Mayor Wheeler and Councilmembers Bearnson, Brooks, D’Alessandro, Stine, Wallan, and Zarosinski voting for Barbara Laskin.
Result:  Rick Bennett and Barbara Laskin appointed to the Budget Committee with terms beginning February 1, 2018 and ending January 31, 2022. 
 
Landmarks and Historic Preservation Commission:  Two full-term vacancies with terms ending January 31, 2022.  Applications were received from Greg Applen, Jeff Applen and Diana Mormon.
Roll call:  Mayor Wheeler and Councilmembers Brooks, D’Alessandro, Gordon, Jackle, Wallan and Zarosinski voting for Greg Applen; Mayor Wheeler and Councilmembers Bearnson, D’Alessandro, Gordon, Jackle, Stine, Wallan and Zarosinski voting for Jeff Applen; Councilmembers Bearnson, Brooks and Stine voting for Diana Marmon.
Result:  Greg Applen and Jeff Applen were appointed to the Landmarks and Historic Preservation Commission with terms beginning February 1, 2018 and ending January 31, 2022.
 
Planning Commission:  Two full-term vacancies with terms ending January 31, 2022.  Applications were received from Joe Foley, Edward Fregoso, Barbara Laskin and David McFadden. 
Roll call:  Mayor Wheeler and Councilmembers Bearnson, D’Alessandro, Gordon, Jackle, Wallan and Zarosinski voting for Joe Foley; Councilmember Bearnson, Brooks and Stine voting for Edward Fregoso; Councilmember Brooks voting for Barbara Laskin; Mayor Wheeler and Councilmembers D’Alessandro, Gordon, Jackle, Stine, Wallan and Zarosinski voting for David McFadden.
Result:  Joe Foley and David McFadden were appointed to the Planning Commission, with terms beginning February 1, 2018 and ending January 31, 2022.
 
Site Plan and Architectural Commission:  Two full-term positions with terms ending January 31, 2022; one is an At Large position and one is a Licensed Contractor position.  Applications were received from Miguel Guiao, Barbara Laskin and Robert Neathamer. Councilmember Zarosinski noted that none of the applicants were licensed contractors.
Roll call:  Councilmembers Bearnson, Brooks and Stine voting for Barbara Laskin; Mayor Wheeler and Councilmembers D’Alessandro, Gordon, Jackle, Wallan and Zarosinski voting for Robert Neathamer.
Result:   Robert Neathamer appointed to the Site Plan and Architectural Commission with a term beginning February 1, 2018 and ending January 31, 2022.
 
Motion:  Appoint James Akery to the licensed contractor position; appoint Mark Dew to the licensed engineer position; appoint Miguel Guiao to the at large position; appoint Marcy Pierce to the licensed architect position on the Unified Appeal Board with terms beginning February 1, 2018 and expiring January 31, 2020.
Moved by:  Clay Bearnson                                               Seconded by:  Michael Zarosinski
Roll call:  Mayor Wheeler and Councilmembers unanimously approved.
 
         90.4     Committee reports and communications
  1. Councilmember Bearnson stated the Arts Commission would like regulation regarding murals in Medford. Assistant Planning Director Kelly Akin explained murals were considered signage and at this point they are only allowed downtown.City Attorney Lori Cooper recalled a previous determination that murals were allowed if the City leased the side of a building. Mr. Sjothun advised that options could be brought forward at the January 18 or February 1, 2018 meeting.
     
  2. Councilmember Gordon noted that 11 public service organization representatives attended last night’s Housing and Community Development meeting. He praised staff’s work on the Commission.
     
  3. Councilmember Gordon remarked the Housing Authority of Jackson County’s homeowner repair program had program income from previous repairs in the amount of $63,000.That money was directed back into the homeowner repair program.
 
  1. Councilmember Wallan explained that the Communications Committee has started outreach to create a new City logo and “branding” the city.DeAnne Everson from the United Way is leading the groups.The next meeting is Tuesday at 5:30 p.m. in the Prescott Room.
     
  2. Councilmember Wallan questioned whether Council wished to continue the monthly Bill Meyer show attendance and how to proceed. After discussion, Council wanted to continue attending, but preferred assignments and topics similar to the RVTV forum scheduling.
     
    A concern was raised regarding the inconvenient time/day; Monday mornings at 7:30 a.m. Councilmember Gordon recalled that Mr. Meyer had an 8:30 a.m. time slot as well, but it is a shorter time period. 
 
  1. Councilmember Zarosinski spoke regarding Council Liaison appointments and requested input from Councilmembers about potential revisions.
     
    Councilmember Stine noted that Boards and Commission reorganization is scheduled for study session in March and questioned whether Liaisons should attend every meeting. Mr. Sjothun explained that Council Liaisons did report to the entire Council and brought forth concerns/activities from Commissioners after attending meetings. However, Council Liaisons could determine whether they needed to attend specific meetings, but suggested notifying the Staff Liaisons of their absence in advance.
     
100.  City Manager and Staff Reports
100.1   Mr. Sjothun stated that Water Commission Director Brad Taylor will speak to Council on a quarterly basis and indicated a rate change handout was on the dais. 
 
100.2   Mr. Sjothun noted the proposals for the Carnegie and Fire Station #2 proposals.  Deputy City Manager Kelly Madding remarked that each presenter would have approximately ten minutes to speak. 
 
100.3   Housing Strategies Study Session is scheduled for January 18, 2018 at noon. Staff would like direction on recommendations.
 
100.4   Mr. Sjothun thanked the Mayor and Council for renewing his agreement; he thanked staff in the audience as well. 
 
100.5   Councilmember Gordon advised that the Kelly Shelter is open. Rogue Retreat received 50 applications and the shelter is able to accommodate. One person has moved to Hope Village; one person also left Hope Village into independent living.  He praised Chad McComas and Rogue Retreat for their efforts.
 
100.6   Councilmember Stine remarked that Connie Wilkerson was hired for the continuum of care position.
 
110.  Adjournment
There being no further business, the meeting adjourned at 7:15 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Winnie Shepard
Deputy City Recorder
 

© 2019 City Of Medford  •  Site Handcrafted in Ashland, Oregon by Project A

Quicklinks

Select Language

Share This Page

Back to Top