Agenda & Minutes

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Mayor & Council (View All)

City Council Study Session Agenda & Minutes

Minutes
Thursday, January 11, 2018

AGENDA
January 11, 2018

6:00 p.m.
City Hall, Medford Room
411 W. 8th Street, Medford, Oregon

1.    Carnegie/Fire Station #2 Community Presentations
 
2.    Media and Social Media Training

MINUTES
January 11, 2018

6:00 p.m.
City Hall, Medford Room
411 W. 8th Street, Medford, Oregon

The Medford City Council Study Session was called to order at 6:00 p.m. in the Medford Room of the Medford City Hall on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks (via phone), Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan, Michael Zarosinski
 
City Manager Brian Sjothun; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
Carnegie Building Community Presentations
Executive Director Sunny Spicer from Kid Time presented, explaining their business regarding use of the Carnegie building.
  • Works with children in the Family Nurturing Center, DHS, Foster Care, On Track, etc.
  • Approximately 19,000 square feet at their present location
  • Consulted with an architect to maintain the historic value; contrasting was a good approach
  • No issues with parking, as it is similar to their existing parking situation
  • Should be able to afford any necessary repairs
  • Requested a long-term lease, 25 years with options
  • The regular building would remain as is, but the addition would be remodelled
  • Family play groups and partner groups could use the building in the evenings
  • Children are able to learn Spanish and English, but it is up to the parents
  • Concerns regarding handicapped access
  • Would be willing to rent the building for gatherings and events if needed
     
Doug McGeary, Board President of Southern Oregon Historical Society and Jacksonville Historical Society Board President Carolyn Kingsnorth presented.   
  • Envision a Medford Cultural Center at the Carnegie location with a history museum
  • Increasing library hours from three to five days a week; would like location open seven days a week and evenings, if possible
  • Scott Henselman spoke on the estimated $500 per month for maintenance and HVAC system concerns
  • Preferred the Carnegie over the old JCP building, because of the history and separation from the children’s facility
  • 29,000 square feet at their current location, but they are occupying just 5,200
  • Concerns brought forward regarding their finances and staff to serve the Carnegie Building
    • Ms. Kingsnorth clarified SOHS is operating in the black and utilizes volunteers to help with coverage
  • Probably would sell the JCP building; Kids Time has a three-year lease with an option to buy
  • The City needs someone that has the financial ability to keep the building in shape
  • Approximately 1,500-2,000 citizens visit the library; annual exhibits will bring in additional people
     
Fire Station #2 Community Presentations
Access Executive Director Pamela Norr and Continuum of Care/Homeless Prevention Coordinator Connie Wilkerson presented.
  • Outlined the proposed expansion with a Community Resource Center at the location to help residents obtain needed resources
  • City needs tenant to pay for all building maintenance
  • Building could need new roof, security, HVAC, ADA requirements and lighting
  • City could sell the building and ACCESS could buy it outright
  • Many agencies may wish to have representatives on site; ACCESS would not charge those partners
 
Rogue Retreat Executive Director Chad McComas presented their proposal.
  • Would utilize the current living quarters and use the building for a recovery house for approximately eight men
  • It would not be a treatment center, but a recovery house to assist citizens who have been through treatment
  • No staffing in the house
  • Received funding from Jackson Care Connect
  • Not sure what they will do with fire bays; may be possible to use for recreation rooms or additional housing
  • The men would share rooms in the recovery house
     
Youth for Christ Ministry Coordinator Matt Sweeny presented their proposal.
  • Outlined the criminal activity within various Medford neighborhoods
  • Building needs a new roof; at an expense of $12,000
  • Evening programming up to 8:30 p.m. to keep kids busy
  • Estimated a two-year process to obtain the funding necessary
  • Kids are not forced to attend church, but the organization does share their faith; believes faith is a critical element of gang removal
  • Because of the financial issues, could possible commit to a 5-year lease before exercising a 20‑year lease
  • The organization would not restrict children of different faiths or differentiate between children
  • Five types of business that would go in there, only one of which is faith-based
     
Councilmember Zarosinski stated that staff is looking for direction. Council discussed
  • Scheduling a public hearing
  • How to determine building repairs and/or whether improvements are needed
    • Carnegie roof is sound; $3.1 million was put into repairs
    • Potential seismic issues
    • Fire Station #2 needs a new roof
    • Need to determine whether the organizations are financially able to afford the required maintenance over the long-term
  • Will hold a public hearing for Fire Station #2 with public notice mailed to neighborhood residents
  • Buildings should maintain their historic integrity
  • Could sell the buildings outright
 
Media and Social Media Training
City Attorney Lori Cooper spoke regarding social media for elected officials
  • City business discussed on social media could be subject to public records, including personal Facebook pages
  • Recommended
    • Keep City business off your Facebook page, twitter, etc.
    • Include a disclaimer that opinions are not on behalf of the City or the whole Council
 
Community Relations Coordinator Kristina Johnsen provided tips; the following topics were discussed.
  • Councilmembers preferred overall media policy
  • Facebook does not have a retention period; deleted items are not accessible
  • Should have elected official media policy, including the use of letterhead and City property
  • After policy is established, it enables enforcement
     
The meeting adjourned at 9:11 p.m.
 
 
 
Karen M. Spoonts, MMC
City Recorder
 
 

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