Agenda & Minutes

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City Council Meeting Agenda & Minutes

Minutes
Thursday, January 18, 2018

AGENDA
January 18, 2018

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon
 
 
10.    Roll Call
 
20.    Recognitions, Community Group Reports
         20.1     Employee of the Quarter
 
         20.2     Employee Recognition
 
         20.3     Oregon Department of Transportation update by Gary Leaming
 
         20.4     Quarterly Travel Medford update by Eli Matthews
 
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
40.    Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 4 minutes. PLEASE SIGN IN.
 
40.1     COUNCIL BILL 2018-06 An ordinance vacating a portion of a public utility easement located on the south side of Progress Drive at the Biddle Road intersection. (SV-17-084) Land Use, Quasi-Judicial
 
50.    Approval or Correction of the Minutes of the January 4, 2018 Regular Meeting
 
60.    Consent Calendar
        
70.    Items Removed from Consent Calendar
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2018-07 An ordinance awarding a contract in an amount of $577,790.05 to Michels Corporation for installation of Cured in Place Pipe lining of failing sewer pipes.
 
         80.2     COUNCIL BILL 2018-08 An ordinance amending sections 9.101, 9.200, and 9.250 of the Medford Municipal Code pertaining to the adoption of Oregon Specialty Codes for compliance with state law.
 
         80.3     COUNCIL BILL 2018-09  A resolution appointing representatives to voting positions as the City representatives on boards and commissions.

 
 
90.    Council Business
         90.1     Proclamations issued: None
 
         90.2     Committee Reports and Communications
 
100.  City Manager and Staff Reports
         100.1   Utility Rate update by Brian Sjothun and Cory Crebbin
 
         100.2   ADT Life Saver Award by Justin Bates
 
         100.3   Further reports from City Manager
 
110.  Adjournment
 
  
MINUTES
January 18, 2018

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim DíAlessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan, Michael Zarosinski
 
City Manager Brian Sjothun; Deputy City Manager Kelly Madding; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
20.    Recognitions, Community Group Reports
         20.1     Employee of the Quarter
City Attorney Lori Cooper introduced Deputy City Attorney, Eric Mitton as Employee of the Quarter.
 
         20.2     Employee Recognition
                     Employees from Parks and Police were recognized for their years of service.
 
         20.3     Oregon Department of Transportation update by Gary Leaming
Gary Leaming of the Oregon Department of Transportation updated the Council on projects.
 
         20.4     Quarterly Travel Medford update by Eli Matthews
                     Eli Matthews of Travel Medford presented a quarterly update.
 
30.    Oral Requests and Communications from the Audience
         Mayor Wheeler noted there could be citizens here who would like to address the sale of a home to On Track on Lone Pine Street.
 
         30.1     Bill Van Pelt, 3459 Shelby Drive, noted concerns regarding the sale of a home on Lone Pine to On Track.
 
         30.2     Harlan Bittner, 4102 South View Terrace, provided his preferences for bicycle use within the Transportation System Plan.
 
         30.3     Brian Whitaker, 302 East 14th Street, New Castle, DE, spoke why marijuana should be permitted.
 
         30.4     Gary Shaff, 516 Herbert Street, provided his preference for bicycle use within the Transportation System Plan.
 
         30.5     Delores Niemeyer, 2615 Kerrisdale Ridge, noted concerns regarding the sale of a home on Lone Pine to On Track.
 
         30.6     President of Liberty Park Bob Shand, 406 Beatty Street, presented information on the 2002 Liberty Park Action Plan.

         30.7     Arlene Zack, 3453 Shelby Drive, noted concerns regarding the sale of a home on Lone Pine to On Track.
 
         30.8     Tom Verdera, Oakdale Street, (no written information provided) expressed concern with traffic in Medford and thought more roundabouts are needed.
        
40.    Public Hearings
40.1     COUNCIL BILL 2018-06 An ordinance vacating a portion of a public utility easement located on the south side of Progress Drive at the Biddle Road intersection. (SV-17-084)
 
            Assistant Planning Director Kelly Akin presented the staff report noting the standard easement is 10 feet and this has an existing 15 feet easement. Staff recommended approval.
 
Public hearing opened.
 
            Andrew Owen, ORW Architecture, 295 E. Barnett, requested approval of the vacation.
 
Public hearing closed.
 
Motion:  Adopt the ordinance.
Moved by:  Kevin Stine                                                    Seconded by:  Kim Wallan
Roll call:  Councilmembers unanimously approved.
Ordinance 2018-06 was duly adopted.
 
50.    Approval or Correction of the Minutes of the January 4, 2018 Regular Meeting
         There being no additions or corrections, the minutes were approved as presented.
 
60.    Consent Calendar
         None.
 
70.    Items Removed from Consent Calendar
         None.
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2018-07 An ordinance awarding a contract in an amount of $577,790.05 to Michels Corporation for installation of Cured in Place Pipe lining of failing sewer pipes.
 
Motion:  Adopt the ordinance.
Moved by:  Kim Wallan                                                    Seconded by:  Clay Bearnson
Roll call:  Councilmembers unanimously approved.
Ordinance 2018-07 was duly adopted.
 
         80.2     COUNCIL BILL 2018-08 An ordinance amending sections 9.101, 9.200, and 9.250 of the Medford Municipal Code pertaining to the adoption of Oregon Specialty Codes for compliance with state law.
 
                     Building Director Sam Barnum provided a staff report, noting these are minor changes required by the state. The revisions will increase the cost of building by about $2,000-$4,000, but will also save energy costs.
Motion:  Adopt the ordinance.
Moved by:  Clay Bearnson                                               Seconded by:  Michael Zarosinski
Roll call:  Councilmembers unanimously approved.
Ordinance 2018-08 was duly adopted.
 
         80.3     COUNCIL BILL 2018-09  A resolution appointing representatives to voting positions as the City representatives on boards and commissions.
 
Councilmember Zarosinski stated there is a new resolution at Councilís places.
 
Motion:  Approve the resolution.
Moved by:  Michael Zarosinski                                         Seconded by:  Tim DíAlessandro
Roll call:  Councilmembers unanimously approved.
Resolution 2018-09 was duly adopted.
 
90.    Council Business
         90.1     Proclamations issued: None
 
         90.2     Committee Reports and Communications
                     a.   Councilmember Zarosinski stated the Bill Meyer show assignments will be given to Council.
 
                     b.   Councilmember Gordon spoke regarding the Countyís draft pertaining to House Bill 2017.
 
100.  City Manager and Staff Reports
         100.1   Utility Rate update by Brian Sjothun and Cory Crebbin
Public Works Director Cory Crebbin presented information on utility fees and stated sewer lines will be replaced on Niantic.
 
         100.2   ADT Life Saver Award by Justin Bates
Fire Deputy Chief Justin Bates stated the Fire Department will receive the ADT Life Saver Award in the amount of $5,000.
     
         100.3   Further reports from City Manager
                     a.   There is a Budget Committee meeting in the Prescott Room on February 8, 2018.
 
                     b.   City Manager Brian Sjothun noted an extension was filed on the audit, but the City will be in compliance.
 
110.  Adjournment
         There being no further business, this Council meeting adjourned at 7:31 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorderís Office. The complete agenda of this meeting is filed in the City Recorderís Office.
        
 
 
Karen M. Spoonts, MMC
City Recorder
 

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