Agenda & Minutes
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Mayor & Council (View All)
City Council Meeting Agenda & Minutes
Minutes
Thursday, March 01, 2018
AGENDA
March 1, 2018
6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon
10. Roll Call
20. Recognitions, Community Group Reports
30. Oral Requests and Communications from the Audience
Comments will be limited to 4 minutes per individual, group or organization. PLEASE SIGN IN.
40. Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives. You may request a 5-minute rebuttal time. Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes. All others will be limited to 4 minutes. PLEASE SIGN IN.
40.1 COUNCIL BILL 2018-14 – CONTINUED – An ordinance vacating an approximately 50 foot wide strip of public right-of-way, being a portion of Evergreen Street, running north-south from West Third Street to West Fourth Street, 300 feet in length. (SV-17-106) Land Use, Quasi-Judicial
50. Approval or Correction of the Minutes of the February 15, 2018 Regular Meeting
60. Consent Calendar
70. Items Removed from Consent Calendar
80. Ordinances and Resolutions
80.1 COUNCIL BILL 2018-21 – CONTINUED – An ordinance amending section 3.470 of the Medford Municipal Code pertaining to interest on assessments.
80.2 COUNCIL BILL 2018-22 An ordinance granting a 20 foot wide by 10 foot wide right-of-way easement to Pacific Power for the placement of a power vault and transformer adjacent to Fire Station #3.
80.3 COUNCIL BILL 2018-23 An ordinance awarding a contract in an amount of $316,954.42 to Kittelson and Associates, Inc. for alternatives analysis and design of intersection improvements at the Crater Lake Avenue and Owen Drive intersection.
80.4 COUNCIL BILL 2018-24 An ordinance authorizing execution of an amendment to the lease agreement with Jackson County, for use of approximately six acres of property located on Whittle Avenue for Public Works operations.
90. Council Business
90.1 Proclamations issued: None
90.2 Committee Reports and Communications
100. City Manager and Staff Reports
100.1 Veteran Home Renovation
100.2 Further reports from City Manager
110. Adjournment
MINUTES
March 1, 2018
6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon
The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
Mayor Gary Wheeler; Councilmembers Kay Brooks (arrived as noted*), Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan, Michael Zarosinski;
City Manager Brian Sjothun; Deputy City Manager Kelly Madding; City Attorney Lori Cooper; City Recorder Karen Spoonts
Councilmember Clay Bearnson was absent.
20. Recognitions, Community Group Reports
None.
30. Oral Requests and Communications from the Audience
30.1 Heidi Smith, 802 E. Vilas Road, talked about backyard carbon sequestration for the soil.
*Councilmember Brooks arrived.
30.2 Gary Penning and Laura Leebrick, Rogue Disposal & Recycling, spoke about landfill issues and outreach materials.
40. Public Hearings
40.1 COUNCIL BILL 2018-14 – CONTINUED – An ordinance vacating an approximately 50 foot wide strip of public right-of-way, being a portion of Evergreen Street, running north-south from West Third Street to West Fourth Street, 300 feet in length. (SV-17-106) Land Use, Quasi-Judicial
This item will be continued to March 15, 2018 as we are still waiting for information as requested by Council.
Public hearing opened.
Motion: Continue Council Bill 2018-14 to March 1, 2018.
Moved by: Kim Wallan Seconded by: Michael Zarosinski
Roll call: Councilmembers unanimously approved.
Motion carried and so ordered.
50. Approval or Correction of the Minutes of the February 15, 2018 Regular Meeting
There being no additions or corrections, the minutes were approved as presented.
60. Consent Calendar
None.
70. Items Removed from Consent Calendar
None.
80. Ordinances and Resolutions
80.1 COUNCIL BILL 2018-21 – CONTINUED – An ordinance amending section 3.470 of the Medford Municipal Code pertaining to interest on assessments.
Deputy City Attorney Eric Mitton presented the staff report. Council discussed our current foreclosure process and spoke about a possible reduction in the interest rate. Councilmember Jackle preferred moving forward with a foreclosure only with the intent to complete the process.
Motion: Direct staff to initiate foreclosure on 1016 W. 11th Street and 2539 Delta Waters Road.
Moved by: Tim Jackle Seconded by: Dick Gordon
Councilmember Jackle requested a report/status update on the status approximately a month before the actual foreclosure date. Councilmember Stine questioned the plan for other properties, as combined they owed a total of about $20,000 to the City; City Manager Brian Sjothun recommended staff work with the property owners to obtain payment. City Attorney Lori Cooper advised that the Code change provided staff with options. Councilmember Gordon noted the commercial/industrial property at 229 N. Riverside Avenue needs further review by the Council. Council discussed the reduction of interest rates.
Roll call: Councilmembers unanimously approved.
Motion carried and so ordered.
Councilmember Gordon didn’t agree with a retroactive reduction in interest as it would reward those that didn’t attempt payment.
Motion: Allow the City Recorder to negotiate authority to reduce interest as low as 6% while negotiating a payment plan with a property owner.
Moved by: Michael Zarosinski Seconded by: Tim D’Alessandro
Council discussed the interest rates from zero up to 6%. Councilmember Jackle recommended City Recorder have authority to determine the interest rate on a case-by-case basis, from a complete elimination of interest and maintaining the 6% for others. Council discussed the option of retroactive.
Motion withdrawn.
Motion: An ordinance amending section 3.470 of the Medford Municipal Code pertaining to interest on assessments giving the City Recorder the discretion and the authority to reduce or eliminate interest on a retroactive basis.
Moved by: Tim Jackle Seconded by: Tim D’Alessandro
Roll call: Councilmembers Brooks, D’Alessandro, Jackle, Stine, Wallan, and Zarosinski voting yes; Councilmember Gordon voting no.
Motion carried and so ordered.
80.2 COUNCIL BILL 2018-22 An ordinance granting a 20 foot wide by 10 foot wide right-of-way easement to Pacific Power for the placement of a power vault and transformer adjacent to Fire Station #3.
Motion: Approve the ordinance.
Moved by: Michael Zarosinski Seconded by: Kim Wallan
Roll call: Councilmembers unanimously approved.
Ordinance 2018-22 was duly adopted.
80.3 COUNCIL BILL 2018-23 An ordinance awarding a contract in an amount of $316,954.42 to Kittelson and Associates, Inc. for alternatives analysis and design of intersection improvements at the Crater Lake Avenue and Owen Drive intersection.
Public Works Director Cory Crebbin presented the staff report advising the company would analyze the intersection to determine the traffic controls, design the intersection and provide consultation during construction. Transportation Manager Karl MacNair noted it would be $35,000 to analyze whether this intersection could be a signal or a roundabout.
Motion: Approve the ordinance.
Moved by: Kevin Stine Seconded by: Tim D’Alessandro
Councilmember Jackle stated he will recuse himself as he will represent those property owners at this location. Councilmember Zarosinski questioned the negotiation process.
Roll call: Councilmembers Brooks, D’Alessandro, Gordon, Stine, Wallan, and Zarosinski voting yes; Councilmember Jackle abstaining.
Ordinance 2018-23 was duly adopted.
80.4 COUNCIL BILL 2018-24 An ordinance authorizing execution of an amendment to the lease agreement with Jackson County, for use of approximately six acres of property located on Whittle Avenue for Public Works operations.
Ms. Cooper noted the revisions clarified that if the FAA made additional requirements affecting the property, it would be the City’s responsibility.
Motion: Approve the ordinance.
Moved by: Kevin Stine Seconded by: Michael Zarosinski
Roll call: Councilmembers unanimously approved.
Ordinance 2018-24 was duly adopted.
90. Council Business
90.1 Proclamations issued:
Rich Hansen Day – March 11, 2018
Soroptimist International of Medford Day – March 14, 2018
90.2 Committee Reports and Communications
a. Councilmember Zarosinski explained there is a property close to the airport which will continue to be designated as a shovel-ready site.
b. Council Officers discussed issues pertaining to soccer youth leagues at USCCP; the issue will return to the Parks and Recreation Commission.
100. City Manager and Staff Reports
100.1 Veteran Home Renovation
Building Director Sam Barnum and Principal Planner Angela Durant spoke about a community project for a veteran’s home remodel project.
100.2 Further reports from City Manager
Motion: Appoint Adrian Chavez to a partial term on the Arts Commission with a term beginning immediately and ending January 31, 2019.
Moved by: Kay Brooks Seconded by: Kevin Stine
Roll call: Councilmembers unanimously approved.
Motion carried and so ordered.
110. Adjournment
There being no further business, this Council meeting adjourned at 7:32 p.m.
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
Karen M. Spoonts, MMC
City Recorder
March 1, 2018
6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon
10. Roll Call
20. Recognitions, Community Group Reports
30. Oral Requests and Communications from the Audience
Comments will be limited to 4 minutes per individual, group or organization. PLEASE SIGN IN.
40. Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives. You may request a 5-minute rebuttal time. Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes. All others will be limited to 4 minutes. PLEASE SIGN IN.
40.1 COUNCIL BILL 2018-14 – CONTINUED – An ordinance vacating an approximately 50 foot wide strip of public right-of-way, being a portion of Evergreen Street, running north-south from West Third Street to West Fourth Street, 300 feet in length. (SV-17-106) Land Use, Quasi-Judicial
50. Approval or Correction of the Minutes of the February 15, 2018 Regular Meeting
60. Consent Calendar
70. Items Removed from Consent Calendar
80. Ordinances and Resolutions
80.1 COUNCIL BILL 2018-21 – CONTINUED – An ordinance amending section 3.470 of the Medford Municipal Code pertaining to interest on assessments.
80.2 COUNCIL BILL 2018-22 An ordinance granting a 20 foot wide by 10 foot wide right-of-way easement to Pacific Power for the placement of a power vault and transformer adjacent to Fire Station #3.
80.3 COUNCIL BILL 2018-23 An ordinance awarding a contract in an amount of $316,954.42 to Kittelson and Associates, Inc. for alternatives analysis and design of intersection improvements at the Crater Lake Avenue and Owen Drive intersection.
80.4 COUNCIL BILL 2018-24 An ordinance authorizing execution of an amendment to the lease agreement with Jackson County, for use of approximately six acres of property located on Whittle Avenue for Public Works operations.
90. Council Business
90.1 Proclamations issued: None
90.2 Committee Reports and Communications
100. City Manager and Staff Reports
100.1 Veteran Home Renovation
100.2 Further reports from City Manager
110. Adjournment
MINUTES
March 1, 2018
6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon
The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
Mayor Gary Wheeler; Councilmembers Kay Brooks (arrived as noted*), Tim D’Alessandro, Dick Gordon, Tim Jackle, Kevin Stine, Kim Wallan, Michael Zarosinski;
City Manager Brian Sjothun; Deputy City Manager Kelly Madding; City Attorney Lori Cooper; City Recorder Karen Spoonts
Councilmember Clay Bearnson was absent.
20. Recognitions, Community Group Reports
None.
30. Oral Requests and Communications from the Audience
30.1 Heidi Smith, 802 E. Vilas Road, talked about backyard carbon sequestration for the soil.
*Councilmember Brooks arrived.
30.2 Gary Penning and Laura Leebrick, Rogue Disposal & Recycling, spoke about landfill issues and outreach materials.
40. Public Hearings
40.1 COUNCIL BILL 2018-14 – CONTINUED – An ordinance vacating an approximately 50 foot wide strip of public right-of-way, being a portion of Evergreen Street, running north-south from West Third Street to West Fourth Street, 300 feet in length. (SV-17-106) Land Use, Quasi-Judicial
This item will be continued to March 15, 2018 as we are still waiting for information as requested by Council.
Public hearing opened.
Motion: Continue Council Bill 2018-14 to March 1, 2018.
Moved by: Kim Wallan Seconded by: Michael Zarosinski
Roll call: Councilmembers unanimously approved.
Motion carried and so ordered.
50. Approval or Correction of the Minutes of the February 15, 2018 Regular Meeting
There being no additions or corrections, the minutes were approved as presented.
60. Consent Calendar
None.
70. Items Removed from Consent Calendar
None.
80. Ordinances and Resolutions
80.1 COUNCIL BILL 2018-21 – CONTINUED – An ordinance amending section 3.470 of the Medford Municipal Code pertaining to interest on assessments.
Deputy City Attorney Eric Mitton presented the staff report. Council discussed our current foreclosure process and spoke about a possible reduction in the interest rate. Councilmember Jackle preferred moving forward with a foreclosure only with the intent to complete the process.
Motion: Direct staff to initiate foreclosure on 1016 W. 11th Street and 2539 Delta Waters Road.
Moved by: Tim Jackle Seconded by: Dick Gordon
Councilmember Jackle requested a report/status update on the status approximately a month before the actual foreclosure date. Councilmember Stine questioned the plan for other properties, as combined they owed a total of about $20,000 to the City; City Manager Brian Sjothun recommended staff work with the property owners to obtain payment. City Attorney Lori Cooper advised that the Code change provided staff with options. Councilmember Gordon noted the commercial/industrial property at 229 N. Riverside Avenue needs further review by the Council. Council discussed the reduction of interest rates.
Roll call: Councilmembers unanimously approved.
Motion carried and so ordered.
Councilmember Gordon didn’t agree with a retroactive reduction in interest as it would reward those that didn’t attempt payment.
Motion: Allow the City Recorder to negotiate authority to reduce interest as low as 6% while negotiating a payment plan with a property owner.
Moved by: Michael Zarosinski Seconded by: Tim D’Alessandro
Council discussed the interest rates from zero up to 6%. Councilmember Jackle recommended City Recorder have authority to determine the interest rate on a case-by-case basis, from a complete elimination of interest and maintaining the 6% for others. Council discussed the option of retroactive.
Motion withdrawn.
Motion: An ordinance amending section 3.470 of the Medford Municipal Code pertaining to interest on assessments giving the City Recorder the discretion and the authority to reduce or eliminate interest on a retroactive basis.
Moved by: Tim Jackle Seconded by: Tim D’Alessandro
Roll call: Councilmembers Brooks, D’Alessandro, Jackle, Stine, Wallan, and Zarosinski voting yes; Councilmember Gordon voting no.
Motion carried and so ordered.
80.2 COUNCIL BILL 2018-22 An ordinance granting a 20 foot wide by 10 foot wide right-of-way easement to Pacific Power for the placement of a power vault and transformer adjacent to Fire Station #3.
Motion: Approve the ordinance.
Moved by: Michael Zarosinski Seconded by: Kim Wallan
Roll call: Councilmembers unanimously approved.
Ordinance 2018-22 was duly adopted.
80.3 COUNCIL BILL 2018-23 An ordinance awarding a contract in an amount of $316,954.42 to Kittelson and Associates, Inc. for alternatives analysis and design of intersection improvements at the Crater Lake Avenue and Owen Drive intersection.
Public Works Director Cory Crebbin presented the staff report advising the company would analyze the intersection to determine the traffic controls, design the intersection and provide consultation during construction. Transportation Manager Karl MacNair noted it would be $35,000 to analyze whether this intersection could be a signal or a roundabout.
Motion: Approve the ordinance.
Moved by: Kevin Stine Seconded by: Tim D’Alessandro
Councilmember Jackle stated he will recuse himself as he will represent those property owners at this location. Councilmember Zarosinski questioned the negotiation process.
Roll call: Councilmembers Brooks, D’Alessandro, Gordon, Stine, Wallan, and Zarosinski voting yes; Councilmember Jackle abstaining.
Ordinance 2018-23 was duly adopted.
80.4 COUNCIL BILL 2018-24 An ordinance authorizing execution of an amendment to the lease agreement with Jackson County, for use of approximately six acres of property located on Whittle Avenue for Public Works operations.
Ms. Cooper noted the revisions clarified that if the FAA made additional requirements affecting the property, it would be the City’s responsibility.
Motion: Approve the ordinance.
Moved by: Kevin Stine Seconded by: Michael Zarosinski
Roll call: Councilmembers unanimously approved.
Ordinance 2018-24 was duly adopted.
90. Council Business
90.1 Proclamations issued:
Rich Hansen Day – March 11, 2018
Soroptimist International of Medford Day – March 14, 2018
90.2 Committee Reports and Communications
a. Councilmember Zarosinski explained there is a property close to the airport which will continue to be designated as a shovel-ready site.
b. Council Officers discussed issues pertaining to soccer youth leagues at USCCP; the issue will return to the Parks and Recreation Commission.
100. City Manager and Staff Reports
100.1 Veteran Home Renovation
Building Director Sam Barnum and Principal Planner Angela Durant spoke about a community project for a veteran’s home remodel project.
100.2 Further reports from City Manager
Motion: Appoint Adrian Chavez to a partial term on the Arts Commission with a term beginning immediately and ending January 31, 2019.
Moved by: Kay Brooks Seconded by: Kevin Stine
Roll call: Councilmembers unanimously approved.
Motion carried and so ordered.
110. Adjournment
There being no further business, this Council meeting adjourned at 7:32 p.m.
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
Karen M. Spoonts, MMC
City Recorder
