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Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Thursday, March 08, 2018

The regular meeting of the Planning Commission was called to order at 5:30 PM in the City Hall Council Chambers on the above date with the following members and staff in attendance:
Commissioners Present
Patrick Miranda, Chair
David McFadden, Vice Chair
David Culbertson
Joe Foley
Bill Mansfield
Mark McKechnie
E.J. McManus
Commissioners Absent
Alex Poythress, Excused Absence           
Jared Pulver, Excused Absence
Staff Present
Kelly Akin, Assistant Planning Director
Carla Paladino, Principal Planner
Eric Mitton, Deputy City Attorney
Alex Georgevitch, City Engineer
Greg Kleinberg, Fire Marshal
Terri Rozzana, Recording Secretary
Steffen Roennfeldt, Planner III
Elaine Howard
10.          Roll Call
20.          Consent Calendar/Written Communications.
20.1        LDS-17-155  Final Order of a request for tentative plat approval of a proposed two-lot partition on a 1.5-acre parcel located at 914 Ross Lane within the SFR-10 (Single-Family Residential, ten dwelling units per gross acre) zoning district (372W23DD 4400). (Billy Hogue, Applicant; Scott Sinner Consulting, Inc., Agent; Dustin Severs, Planner).
Motion: The Planning Commission adopted the consent calendar as submitted.
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Foley
Voice Vote: Motion passed, 7–0.
30.          Minutes
30.1.      The minutes for February 22, 2018, were approved as submitted.
40.          Oral and Written Requests and Communications.  None. 
Eric Mitton, Deputy City Attorney, read the Quasi-Judicial Statement. 
50.          Public Hearings – New Business
50.1 GF-18-022 Medford Urban Renewal Agency Substantial Amendment No. 6. (City of Medford, Applicant).
Kelly Madding, Deputy City Manager, reported that he Medford Urban Renewal Agency has moved forward with a substantial amendment to the City Center Revitalization Plan.  Our consultant is present tonight and will review the Planning Commission’s role which is to determine whether the substantial amendment conforms to City of Medford’s Comprehensive Plan. 
Ms. Madding spoke to the Planning Commission at their Monday, February 26, 2018, study session regarding urban renewal 101.  She discussed where City staff has been with the substantial amendment and where they are going.  The Planning Commission public hearing was the next stop.  She asked that the Planning Commission make a recommendation to the City Council who will hear this for action on Thursday, April 19, 2018.
Ms. Madding introduced Elaine Howard who is the consultant that has been working on this substantial amendment.      
Elaine Howard, 4763 SW Admiral Street, Portland, Oregon, 97221.  Ms. Howard has a consulting firm that focuses solely on urban renewal.  Ms. Howard has been in business for the last thirteen years. 
Urban Renewal is governed by Oregon Revised Statute (ORS) 457.  The statute prescribes a lot of things about urban renewal so that one can look at the statute and know exactly what to do at different times.  The requirement for a substantial amendment is to take it to Planning Commission.  When City Council adopts the amendment they are required to make a finding that it conforms to the Comprehensive Plan.   
The role of the Planning Commission to determine whether the 6th Substantial Amendment to the City Center Revitalization Plan is in conformance with the Medford Comprehensive Plan and to forward a recommendation to the City Council.
The Amendment increases the maximum indebtedness of the plan (the total amount of money that can be spent of projects, programs, and administration).  The existing maximum indebtedness is approximately $67 million.  The amount it can be increased is approximately $20 million.  The new maximum indebtedness is approximately $87 million.  The amendment also adds projects, eliminates the duration clause, changes the projected termination date to Fiscal Year 2023/2024 and does general updating including Comprehensive Plan conformance findings.
The Medford Urban Renewal Agency (MURA) did an initial evaluation of an amendment to the City Center Revitalization Plan to increase the maximum indebtedness and duration, with allocation of funds as 90% to be spent on improvements in Liberty Park area and 10% to be spent on seismic retrofitting in downtown Medford area.
Formation of an Advisory Committee was tasked with creating an initial Liberty Park improvement project list and gathering public input on said list.  The Advisory Committee had two meetings prior to community input.  The first meeting was urban renewal 101, City Center Revitalization Plan 101 and initial project discussion.  The second meeting was further project discussion and finalization of recommended projects for input at community input meeting.
The community input meeting was attended by 35-40 residents.  Attendees were engaged and participation level was high.  Common themes from comment cards included a want for more public input opportunities, a need for better neighborhood safety and a desire for neighborhood beautification. 
The formal recommendation was presented to MURA on February 1, 2018 in the Advisory Committee Summary memo.  The Advisory Committee unanimously decided to issue a general, rather than specific, recommendation regarding project and funding allocations.  The Committee felt a general recommendation allowed for more flexibility for MURA and for more public input opportunities for the neighborhood.  The Advisory Committee recommended that the project categories be added to the Plan are street improvements on Manzanita and Edwards; Sewer Lateral Replacement Program; Housing Assistance – assistance for existing single family residential and both existing and new multifamily/mixed use; Liberty Park Neighborhood Master Plan projects placeholder, and downtown seismic retrofitting.
As Planning staff was reviewing the findings that were put together by the consultant they found minor changes that need to be made.  Ms. Madding reviewed those with the Planning Commission.   
The Public Hearing was opened.
a. Robert Shand, 406 Beatty Street, Medford, Oregon, 97501.  Mr. Shand is hoping the infrastructure, thought process for current, past needs and future tie in with the rest of Medford and the community around it happens.  The Liberty Park Neighborhood Association is slowly getting reconstituted.   
The Public Hearing was closed.
Motion: The Planning Commission finds that based on the information provided in the staff report and attached amendment the 6th Substantial Amendment to the City Center Revitalization Plan conforms to the Medford Comprehensive Plan and further recommends that the City Council adopt the proposed amendment to the City Center Revitalization Plan as per the staff report dated March 1, 2018, including Exhibits A and B, with the corrections presented by staff.
Moved by: Vice Chair     McFadden                          Seconded by: Commissioner McKechnie
Roll Call Vote:  Motion passed, 7-0.
50.2 LDS-17-170 Consideration of a request for tentative plat approval for PDK Village Subdivision, a 15-lot residential subdivision on approximately 1.61 acres located southeast of the intersection of Lozier Lane and Lozier Court within an SFR-10 (Single Family Residential – 10 dwelling units per gross acre) zoning district. (PDK Properties; Scott Sinner Consulting, Inc., Agent; Steffen Roennfeldt, Planner).
Chair Miranda inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose.  Commissioner McKechnie reported that Scott Sinner is his neighbor but that would not affect his decision.    
Chair Miranda inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
Steffen Roennfeldt, Planner III, stated that the land division criteria can be found in the Medford Land Development Code Section 10.270.  The applicable criteria were included in the staff report, property owner notices and hard copies are available at the entrance of Council Chambers for those in attendance.  Mr. Roennfeldt gave a staff report.  Mr. Roennfeldt stated that he received an exhibit right before tonight’s meeting and the applicant’s agent will review that with the Planning Commission during his presentation. 
Vice Chair McFadden stated that the extension of Lozier Court exceeds the developer’s requirement.  Mr. Roennfeldt agreed.
Commissioner McKechnie asked, what was the exception with the development on the north side of Lozier Court? Mr. Roennfeldt stated there was an existing residence at the intersection of Lozier Lane and Lozier Court and there was not enough space for a full right-of-way width.  No planter strip will be required.  Mr. Roennfeldt deferred the question to the applicant’s agent.
Commissioner McKechnie asked, if the developer builds single story units will the setback from the side lot line be 6 feet and if it is two stories it would be 14 feet?  Mr. Roennfeldt stated it would be 4 feet and 6 feet.  
Commissioner McManus stated that in the Fire Department’s memorandum there is a comment regarding parking is prohibited on one side of Lozier Court.  Is that on the north or south side?  Mr. Roennfeldt reported that is up to the applicant.     
The Public Hearing was opened.
a. Scott Sinner, Scott Sinner Consulting, Inc., 4401 San Juan Drive, Suite G, Medford, Oregon, 97504.  Mr. Sinner reported that during the zone change there were two comments.  One written comment from an adjoining property owner and public testimony from another property owner.  PDK Village is the southerly portions of Lozier Court that is currently unimproved.  West View Village Planned Unit Development was approved in 2016.  It set the street location and the exception was for a three and a half or four foot planter strip instead of the seven or eight foot planter strip.  The applicant has purchased lots from West View Village.
Commissioner McFadden asked about which side of the street parking will be on.  Mr. Sinner that is a condition that the applicant will work out with the Medford Fire Department.  The applicant is not sure which side but they will comply.     
Mr. Sinner reserved rebuttal time.
The Public Hearing was closed.
Motion: The Planning Commission adopts the findings as recommended by staff and directs staff to prepare a Final Order for approval of LDS-17-170, per the staff report dated February 27, 2018, including Exhibits A through O.
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Foley
Roll Call Vote:  Motion passed, 7-0.
60.  Reports
60.1            Site Plan and Architectural Commission.
Commissioner Culbertson reported that the Site Plan and Architectural Commission did not have a meeting Friday, March 2, 2018.         
60.2        Report of the Joint Transportation Subcommittee. 
Chair Miranda reported that the Joint Transportation Subcommittee met Wednesday, February 28, 2018.  Chair Miranda did not have his notes but will give a report at the next Planning Commission meeting.  The meetings are getting more interesting and informative.  The information is becoming more finite.  They are now dealing with specific questions and issues, primarily what projects are being considered.  
60.3        Planning Department
Kelly Akin, Assistant Planning Director, reported that the next Planning Commission study session is scheduled for Monday, March 12, 2018.  Carla Paladino, Principal Planner will give a Citizen Involvement report and discuss the Transportation System Plan policies. 
Thursday, March 29, 2018, there will be a joint study session with the City Council and Planning Commission to be held in the Prescott Room at the Police Department at 6:00 p.m.  Dinner will be served at 5:30 p.m.  Discussion will be on the Transportation System Plan.  Commissioner Foley will not be able to attend.
The Planning Commission has business scheduled for Thursday, March 22, 2018, Thursday April 12, 2018 and Thursday, April 26, 2018.
At the last City Council meeting they continued the Evergreen street vacation to the Thursday, March 15, 2018, public hearing.  They will also hear the Springbrook roundabout application.   
70.          Messages and Papers from the Chair.  None.
80.          Remarks from the City Attorney. None.
90.          Propositions and Remarks from the Commission.  None.
100.        Adjournment
The meeting was adjourned at 6:15 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
Submitted by:
Terri L. Rozzana                                                                
Recording Secretary                                                                      
Patrick Miranda
Planning Commission Chair                                                         
Approved: March 22, 2018

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