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Agenda & Minutes

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Mayor & Council (View All)

City Council Study Session Meeting Agenda & Minutes

Thursday, April 26, 2018

April 26, 2018

6:00 p.m.
City Hall, Medford Room
411 W. 8th Street, Medford, Oregon
  1. Proposed Code Amendment of Chapter 10, Article II
  2. Proposed Code Amendment – Senate Bill 1051 (updated housing laws)
  3. Warming/Cooling Shelters
  4. Transitional Housing
April 26, 2018

6:00 p.m.
City Hall, Medford Room
411 W. 8th Street, Medford, Oregon

The Medford City Council Study Session was called to order at 6:00 p.m. in the Medford Room of the Medford City Hall on the above date with the following members and staff present:
Mayor Gary Wheeler; Councilmembers Clay Bearnson (joined by phone at 7:30 p.m.); Kay Brooks (arrived at 6:15 p.m.), Tim D’Alessandro, Dick Gordon, Tim Jackle, Kim Wallan, Michael Zarosinski
City Manager Brian Sjothun; City Attorney Lori Cooper; City Recorder Karen Spoonts;
Councilmembers Kevin Stine was absent.
Proposed Code Amendment of Chapter 10, Article II – Carla Paladino
Principal Planner Carla Paladino presented two proposals to Chapter 10 and a minor comprehensive plan amendment. Planning Commission has recommended both.
  • Amend and reorganize Article II and update other Articles affected by state revisions
    • Format Changes
    • Comprehensive Plan Changes
Council comments:
  • Appeals would go to the Planning Commission
  • Standing would come if they submit in writing
  • Bring forward for final hearing on amendments
Proposed Code Amendment – Senate Bill 1051 (updated housing laws) – Seth Adams
Changes resulting from new Senate Bill, effective August 15, 2017
  • Expedite permitting for affordable housing
  • Remove barriers to residential development
  • Residential development review criteria
Council Comments:
  • New language doesn’t override historical restrictions; a separate bill would have addressed that
  • Review new requirements with SPAC members
  • Study sessions are not done with SPAC, but could be done with a regular meeting
Potential Hearing Schedule
  • May 14 – Planning Commission study session
  • May 24 – Planning Commission hearing
  • June 21 – City Council hearing
Warming/Cooling Shelters – Kyle Kearns
  • Noted revisions from past study sessions; weather based timing events; removal of the allowance of tents, yurts, and similar structures; concentration prevented with 500; distancing requirement; create standards for revocation of permits
  • Code language overview
  • Scenarios presented on future
  • Planning Commission study session
    • Unsure of need for 500’ distancing requirement
    • Mixed opinions on keeping or removing language
    • Concerns over unlimited number of shelters
    • Prohibit tents and yurts
    • Why site plan if all inside a building
Council comments:
  • 500’ feet requirement
  • Churches in residential neighborhood; impacts are different than the rest of the neighborhood
  • Neighbors should have an option to provide input
  • Can we include case management program that would be using the facility; is in the operations plan
  • Schools can be included
  • Day care programs are not included in the operations plan, but could be
  • One facility could be used for cooling and/or warming shelter
  • Using specific dates for shelter operation is difficult to enforce
  • Council liked that it could be year-round; difficult to get volunteers and could be easier if it was consistent
  • Temporary shelters could only be open 180 days or the facility would need to meet code
  • Handle each concern on a case-by-case basis
  • Establish set criteria on conditional use level and services
  • Sleeping outside costs about $150/night
  • Council wanted to repeat success of last year
  • Currently, ACCESS does want to the offer services
  • Need a CUP in residential
  • Clarify timing; warming and cooling are different
  • Permitted in commercial zones, but option of including locations adjacent to residential, or within a buffer zone
  • Topic goes to the Planning Commission next, then back to Council for another study session before the public hearing
Recess until 7:30 p.m.
Councilmember Clay Bearnson joined the meeting via phone.
Transitional Housing – Matt Brinkley
Requested feedback on:
  • Revise transitional housing standards
  • Land development code revised to allow four additional
  • Cease work on DCA 17-062
  • Hope Village takes two spaces; two more allowed
  • Code language overview
  • All conditional use permits with standards
  • Commercial and industrial zones
Council comments:
  • There are currently 14 houses at the Hope Village on multiple lots
  • Discussed ORS 446.265
    • Exception to landlord and tenant law and cannot counteract that with our code
    • City is legally full with Hope Village
    • Legal should review the issue regarding compliance with ORS 446.265
    • Need to determine whether City can exercise home rule authority
  • Approximately 250 homeless are not sheltered
  • Currently City is limited to the urban campground approach
  • Population size limited to 40
  • Should this be part of a global housing approach; possibly reach out to outlying cities
  • Possibly create a Legislative Committee to address urban campground and relax rules
  • Hope Village was supposed to be a temporary basis
Councilmember Bearnson left the meeting.
The meeting adjourned at 8:15 p.m.
Karen M. Spoonts, MMC
City Recorder

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