Agenda & Minutes

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Mayor & Council (View All)

City Council Meeting Agenda & Minutes

Minutes
Thursday, May 03, 2018

AGENDA
May 3, 2018

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon
  
10.    Roll Call
 
20.    Recognitions, Community Group Reports
        
30.    Oral Requests and Communications from the Audience
         Comments will be limited to 4 minutes per individual, group or organization.  PLEASE SIGN IN.
 
         30.1     Quarterly Travel Medford update by Eli Matthews
 
         30.2     Quarterly Economic Development update from SOREDI by Colleen Padilla
 
         30.3     Medford Water Commission Quarterly Report by Brad Taylor
 
40.    Public Hearings
Comments are limited to a total of 30 minutes for applicants and/or their representatives.  You may request a 5-minute rebuttal time.  Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total of 30 minutes.  All others will be limited to 4 minutes. PLEASE SIGN IN.
 
40.1     COUNCIL BILL 2018-40 A resolution approving a Substantial Amendment to the City of Medford’s 2017-18 Action Plan for use of Community Development Block Grant funds.
 
50.    Approval or Correction of the Minutes of the May 3, 2018 Regular Meeting
 
60.    Consent Calendar
        
70.    Items Removed from Consent Calendar
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2018-31 - CONTINUED FROM April 19, 2018 – An ordinance authorizing an Agreement with the Oregon Department of Land Conservation and Development (DLCD) accepting a $40,000 technical assistance grant for the hiring of a consultant to assist in code amendments and economic incentive programs identified by the Housing Advisory Committee.
 
90.    Council Business
         90.1     Proclamations issued:
                        Bill Mansfield Day – May 8, 2018
                        Peace Officers Memorial Day – May 15, 2018
                        Municipal Clerks Week – May 6 – 12, 2018
                        Building Safety Month – May 2018
                        National Preservation Month – May 2018
 
         90.2     Committee Reports and Communications
 
100.  City Manager and Staff Reports
         100.1   Audit Committee
 
         100.2   Public Works Week Event
 
         100.3   Project update report
 
         100.4   Further reports from City Manager
 
110.  Adjournment

Minutes
May 3, 2018

6:00 p.m.
Medford City Hall, Council Chambers
411 West 8th Street, Medford, Oregon

The regular meeting of the Medford City Council was called to order at 6:00 p.m. in the Medford City Hall Council Chambers on the above date with the following members and staff present:
 
Mayor Gary Wheeler; Councilmembers Clay Bearnson, Kay Brooks, Tim D’Alessandro, Dick Gordon, Kevin Stine, Kim Wallan, Michael Zarosinski; Councilmember Tim Jackle was absent.
 
City Manager Brian Sjothun; Deputy City Manager Kelly Madding; City Attorney Lori Cooper; City Recorder Karen Spoonts
 
20.    Recognitions, Community Group Reports
        
30.    Oral Requests and Communications from the Audience
         30.1     Quarterly Travel Medford update by Eli Matthews
Eli Matthews of Travel Medford presented the quarterly update. Councilmember Stine questioned the occupancy records and TLT on the information provided; Mr. Matthews provided clarification to the question. Councilmember Brooks asked if Travel Medford has looked at cannabis promotion for this area. Mr. Matthews noted they do provide education and fact sheet to visitors who have questions. He noted if a group or spokesperson from that industry would come forward it would be helpful.
 
         30.2     Quarterly Economic Development update from SOREDI by Colleen Padilla
                     Colleen Padilla of SOREDI presented the quarterly update.
 
         30.3     Medford Water Commission Quarterly Report by Brad Taylor
General Manager Brad Taylor presented the quarterly report. Councilmember Zarosinksi questioned the outstanding payments; Mr. Taylor noted the outstanding payments are by calendar month.
 
         30.4     Anette Young, Medford, spoke on the need for shelters in Medford.
 
         30.5     Lane Forncrook of the Cemetery Commission invited Mayor and Council to a lunch at Eastwood Cemetery on May 15.
        
40.    Public Hearings
40.1     COUNCIL BILL 2018-40 A resolution approving a Substantial Amendment to the City of Medford’s 2017-18 Action Plan for use of Community Development Block Grant funds.
 
Angela Durant, Planning Grant Support Technician, presented a brief project background, amendment proposal, HUD regulatory requirements, citizen participation, and Housing Commission comments. Councilmember Wallan questioned if the neighbors were notified; Ms. Durant explained the notification process.
 
Public hearing opened.
No one spoke.
Public hearing closed.
 
Motion:  Approve the resolution.
Moved by:  Kevin Stine                                                    Seconded by:  Kay Brooks
 
Councilmember Wallan recused herself from the vote.
 
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Stine, and Zarosinski voting yes; Wallan abstained.
Resolution #2018-40 was duly adopted.
 
Ms. Durant stated in the future she will notify the neighbors.
 
50.    Approval or Correction of the Minutes of the April 19, 2018 Regular Meeting
Councilmember Bearnson noted the roll call was incorrect on item 90.2. The minutes were approved with the change presented.
 
60.    Consent Calendar
        
70.    Items Removed from Consent Calendar
 
80.    Ordinances and Resolutions
         80.1     COUNCIL BILL 2018-31 - CONTINUED FROM April 19, 2018 – An ordinance authorizing an Agreement with the Oregon Department of Land Conservation and Development (DLCD) accepting a $40,000 technical assistance grant for the hiring of a consultant to assist in code amendments and economic incentive programs identified by the Housing Advisory Committee.
 
                     Planning Director Matt Brinkley spoke about the revised AIC which lists a summary of changes. Councilmember Bearnson questioned the number of developers and builders on the board; he hoped someone from a non-profit could be included. Mr. Brinkley noted this is just for the development of the reform. Councilmember Bearnson also spoke about sections of ORS which provides economic incentives.
 
Motion:  Approve the ordinance.
Moved by:  Kay Brooks                                                    Seconded by:  Kevin Stine
 
Councilmember Wallan pointed out some of the fine print 1) whoever we select must be approved by DLCD 2) the product must be adopted by the governing body 3) the grantee will consult with the DLCD manager 4) if the work gets done and we don’t adopt it, DLCD can choose not to pay the grant 5) the grant manager must also be involved in the discussion and 6) DLCD can opt out at any time, whereas we cannot. She will be voting no because of those things. Councilmember Zarosinski appreciated the comments and stated it is up to us to control the process and make sure we are getting what we want. Councilmember Stine stated this is product that we need; with this grant they are paying for it.
 
Roll call:  Councilmembers Bearnson, Brooks, D’Alessandro, Gordon, Stine, and Zarosinski voting yes; Wallan voting no.
Ordinance #2018-31 was duly adopted.
90.    Council Business
Out of sequence
        
         90.2     Committee Reports and Communications
                     a.   Councilmember Zarosinski reported on the Council Officers meeting:
  • The topic of chickens will be coming back June 21. Councilmember D’Alessandro has been reviewing the options
  • DLCD and acceptance of the UGB
  • Emergency Manager final interviews will be May 11
 
Further discussion on chickens:
  • Move the topic to an earlier meeting (Mr. Sjothun will try for June 7)
  • Scrap the new code
  • Options will be presented, as the current code does have good points
  • Possible May 31 study session
 
Back in sequence
 
         90.1     Proclamations issued:
                        Bill Mansfield Day – May 8, 2018
                        Peace Officers Memorial Day – May 15, 2018
                        Municipal Clerks Week – May 6 – 12, 2018
                        Building Safety Month – May 2018
                        National Preservation Month – May 2018
                        Bike to Work Week – May 14 – 18, 2018
                        National Travel and Tourism Week – May 6 - 12, 2018
 
         90.2     Committee Reports (con’t)
                     a.   Councilmember Gordon reported on the Hospital Facility Authority meeting and RVCOG meeting.
 
                     b.   Councilmember Stine reported that the Communications Committee is in the final phase of the Medford logo.
 
                     c.   Councilmember Wallan reported on the quarterly statewide MPO meeting in Grants Pass. She also commented on the Oregon Business Plan and the workforce participation rate.
 
                     f.    Councilmember Zarosinski reported on the following:
  • Landmarks & Historic Commission meeting
  • Medford Youth Baseball Society meeting
  • Washington DC trip with Councilmember Bearnson and the Tiger grant funding.
 
                                 g.   Councilmember Bearnson questioned what policies we could engage in to get career training sooner. City Manager Sjothun attended the Medford School District meeting and they are requesting citizens approve an upcoming bond to build another facility, which could help. Deputy City Manager Madding noted staff has met pertaining to the build grant and a significant match is expected. Mr. Sjothun stated business people are saying housing is needed in order to stimulate the economy.
 
100.  City Manager and Staff Reports
         100.1   Audit Committee
The Audit Committee draft was presented, as discussed at the Budget Committee in February. Mr. Sjothun requested direction from Council.
 
Council discussed changes, including an additional member with experience in audits, terms of office to be consistent with the Budget Committee, and bring back as a resolution.
 
         100.2   Public Works Week Event
Public Works Director Cory Crebbin provided information on Public Works Day at Oak Grove School on May 22.
 
         100.3   Project update report
Ms. Madding presented a projects update using the City’s website. Councilmember Brooks requested wards be shown where the projects are taking place.
 
         100.4   Further reports from City Manager
                     a.   Mr. Sjothun reported on:
  • The Medford School District met with the City today
  • The Fire Station #3 ribbon cutting ceremony will be May 25
 
                                 b.   Mayor Wheeler reported on:
  • The successful Pear Blossom event
  • The American Little League event
  • Take your Son or Daughter to Work Day event
 
110.  Adjournment
There being no further business, this Council meeting adjourned at 8:08 p.m.
 
The proceedings of the City Council meeting were recorded and are filed in the City Recorder’s Office. The complete agenda of this meeting is filed in the City Recorder’s Office.
 
 
 
 
Karen M. Spoonts, MMC
City Recorder
 


 

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