Agenda & Minutes

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Planning Commission (View All)

Planning Commission Agenda and Minutes

Minutes
Thursday, May 10, 2018

The regular meeting of the Planning Commission was called to order at 5:30 PM in the City Hall Council Chambers on the above date with the following members and staff in attendance:
 
Commissioners Present
Patrick Miranda, Chair
David McFadden, Vice Chair
David Culbertson
Joe Foley
Bill Mansfield
Jared Pulver
 
Commissioners Absent
Mark McKechnie, Excused Absence       
E.J. McManus, Excused Absence             
Alex Poythress, Excused Absence
               
Staff Present
Kelly Akin, Assistant Planning Director
Eric Mitton, Deputy City Attorney
Alex Georgevitch, City Engineer
Terri Rozzana, Recording Secretary
Dustin Severs, Planner III
 
 
10.          Roll Call
 
20.          Consent Calendar/Written Communications.
20.1        LDP-18-023 Final Order of a request for tentative plat approval of a proposed three-lot partition on a 42.4-acre parcel located at 3202 Cheltenham Way within the SFR-6 (Single-Family Residential, six dwelling units per gross acre) and the SFR-10 (Single-Family Residential, ten dwelling units per gross acre) zoning districts (371W081101); Applicant: Delta Waters Properties, LLC; Agent: CSA Planning Ltd.; Planner: Dustin Severs.
 
20.2        LDP-17-165 / E-17-164 Final Orders of a request for tentative plat approval for a proposed three lot partition with an Exception to standard street improvements on 1.73 acres located at the southeasterly corner of South Riverside Avenue and Earhart Street within the C-H (Heavy Commercial) zoning district (371W30DB TL 8800). Applicant: Hamlin Properties, LLC; Agent: Polaris Land Surveying, LLC; Planner: Liz Conner.
 
20.3 CUP-18-026 Final Order for a revision of an existing CUP to allow for a firewood ministry accessory use of Westminster Presbyterian Church located at 2000 Oakwood Drive on the southeast corner of Oakwood Drive and South Barneburg Drive within a SFR-4 (Single Family Residential – four dwelling units per gross acre) zoning district (371W29BD TL 3700). Applicant: Westminster Presbyterian Church, Barnabas Sprinkle; Planner: Liz Conner.
 
20.4 LDS-16-044 Consideration of request for a time extension for High Cedars Subdivision, a 176-lot residential subdivision on 116.58 acres located on the south side of Cedar Links Drive, approximately 1,000 feet west of Foothill Drive within the SFR-4/PD (Single Family Residential, four dwellings per gross acre/Planned Unit Development Overlay) zone district. Applicant: Cedar Investment Group LLC; Agent: CSA Planning, Ltd.; Planner: Kelly Akin.
 
Motion: The Planning Commission adopted the consent calendar as submitted.
 
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Foley
 
Voice Vote: Motion passed, 6–0.
 
30.          Minutes
30.1        The minutes for April 26, 2018, were approved as submitted.
 
40.          Oral and Written Requests and Communications.  None. 
 
Eric Mitton, Deputy City Attorney, read the Quasi-Judicial Statement.
 
50.          Public Hearings – New Business
50.1 LDP-18-028 Consideration of a request for tentative plat approval of a proposed two-lot partition on a 0.44-acre parcel located at 2815 Lone Pine Road within the SFR-4 (Single-Family Residential, four dwelling units per gross acre)) zoning district (371W17DD1400); Applicant: Tom Gaffey; Agent: Hoffbuhr & Associates Inc.; Planner: Dustin Severs.
 
Chair Miranda inquired whether any Commissioners have a conflict of interest or ex-parte communication they would like to disclose.  None were disclosed.    
               
Chair Miranda inquired whether anyone in attendance wishes to question the Commission as to conflicts of interest or ex-parte contacts. None were disclosed.
 
Dustin Severs, Planner III, stated that the land division criteria can be found in the Medford Land Development Code Section 10.270.  The applicable criteria were addressed in the staff report, property owner notices and hard copies are available at the entrance of Council Chambers for those in attendance.  Mr. Severs gave a staff report.
 
The Public Hearing was opened.
 
a. Mike Savage, CSA Planning Ltd., 4497 Brownridge Terrace, Suite 101, Medford, Oregon, 97504.  David Minnici with Hoffbuhr and Associates, Inc., had a scheduling conflict and requested that CSA Planning, Ltd., step in at the last minute.
 
Mr. Savage has reviewed the report and met with the client.  There was one little quirk with the proposed access off the cul-de-sac which they did not have frontage.  They have secured an agreement with the neighbor to verify they have a legal right to use that for access.  The client is comfortable with the staff report and conditions proposed.
 
Mr. Severs reported that the access easement agreement will be added to the record as Exhibit J. 
 
The Public Hearing was closed.
 
Motion: The Planning Commission adopted the findings as recommended by staff and directs staff to prepare the Final Order for approval of LDP-18-028 per the staff report dated May 3, 2018, including Exhibits A through J.
 
Moved by: Vice Chair McFadden                              Seconded by: Commissioner Culbertson
 
Roll Call Vote:  Motion passed, 6-0.
 
60.  Reports
60.1            Site Plan and Architectural Commission.
Commissioner Culbertson reported that the Site Plan and Architectural Commission met Friday, May 4, 2018.  They heard and approved a proposal for the construction an 8,460 square foot industrial building to be located within the Vilas Business Center, an existing industrial development currently containing two industrial buildings on a 2.5-acre lot located at 540 E Vilas Road in the Light Industrial (I-L) zoning district.  They also heard and approved the construction of a 7,849 square foot two-story office building to be located within the Tower Business Park PUD, on a 0.5-acre lot located at 3553 Arrowhead Drive in the Light Industrial (I-L) zoning district.        
 
60.2        Report of the Joint Transportation Subcommittee
Commissioner Pulver reported that the Joint Transportation Subcommittee has not met since the last Planning Commission meeting. 
 
60.3        Planning Department
Kelly Akin, Assistant Planning Director, congratulated Commissioner Mansfield as the 2018 recipient of the William V. Deatherage Pro Bono Award.
 
There is a study session scheduled for Monday, May 14, 2018.  Discussion will be on Senate Bill 1051.  It is a housing bill.         
 
The Planning Commission has business scheduled for Thursday, May 24, 2018, Thursday June 14, 2018 and Thursday, June 28, 2018.
 
Last week the City Council declared May as National Historic Preservation month.  They reviewed the regional housing study and considered the CDBG substantial amendment to the action plan.  They will also hear another Neighborhood Stabilization Program grant.  The City received money to acquire repossessed properties and rehabilitate them and work with Access. 
 
The City Council will have a study session on the draft Transportation System Plan scheduled for the end of May, June and a final plan to them in August.  At the end of August they will hear the Urbanization Plan and adopting the Wetland Inventory and regulations.  There will be a study session on marijuana growth.  These will also be brought to the Planning Commission.
 
City Council will re-discuss allowing chickens in the City limits. 
 
There is a study session scheduled for Friday, May 18, 2018, with the Site Plan and Architectural Commission.  Staff will discuss Senate Bill 1051 related housing design standards with them and the question of whether the duties of the Landmarks and Historic Preservation Commission and Site Plan and Architectural Commission be joined.
 
Commissioner Culbertson asked, does Ms. Akin have information on where does RPS stand with the State, when it is coming back and when is the hearing?  Ms. Akin reported that she has not heard.  She will find out and email the status.
 
Commissioner Culbertson asked, does Ms. Akin if the State approves the RPS, what steps does the City have before the implementation and the Planning Commission starts seeing applications for zoning and annexation changes?  Ms. Akin replied that the steps would be the finalization of the Transportation System Plan, Urbanization Plan, Wetlands and housing items.  There is a lot of work to be done before beginning the process.
 
Chair Miranda stated that if memory serves him correct the Planning Commission had study sessions with the Site Plan and Architectural Commission.  Why is it that they do not do that anymore?  Ms. Akin stated that staff did it when doing the visual preference survey work.  It was simpler to do it all at once.  There is not a reason they cannot have joint study sessions if there is a need.  Sometimes it is difficult for staff to come up with topics unless the Planning Commission has something they would like to discuss with the Site Plan and Architectural Commission.  Maybe as staff moves forward with Senate Bill 1051 design standards that might warrant some joint study sessions.                       
 
70.          Messages and Papers from the Chair.  None.  
 
80.          Remarks from the City Attorney. None
 
90.          Propositions and Remarks from the Commission. None.
 
100.        Adjournment
The meeting was adjourned at 5:50 p.m. The proceedings of this meeting were digitally recorded and are filed in the City Recorder’s office.
 
 
Submitted by:
 
______________________________                                                ______________________________
Terri L. Rozzana                                                                                 Patrick Miranda
Recording Secretary                                                                       Planning Commission Chair                                                                         
 
Approved: May 24, 2018
 

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